Property Inventory

Chapter 6510

Revised January 19, 2016; October 11, 2017; July 9, 2021; August 1, 2022

Table of Contents

Procedures:

Related Content

.010 General Information

The Kansas Legislature has charged the director of the Division of Accounts and Reports with maintaining a fixed asset record of all fixed and moveable property of the State (K.S.A. 75-3729). The fixed asset record shall be based on a physical inventory and shall be charged with all acquisitions of fixed assets and shall be reduced by all dispositions of fixed assets.

Under K.S.A. 75-3729, the Director of the Division of Accounts and Reports is responsible for maintaining the State’s official fixed asset records for all fixed and movable property owned by the State of Kansas. These records must be supported by a physical inventory and updated to reflect all asset acquisitions and dispositions.

To comply with State physical inventory requirements, Kansas State University requires each department to perform an annual physical verification of all State-owned fixed assets recorded as of December 31. Departments must complete and submit their certified inventory results no later than May 1 of the following year.

Items commonly referred to as equipment, furniture, fixtures, machinery, vehicles, livestock, books, buildings and improvements thereto, land, non-structural land improvements; with a life expectancy of more than one year are considered fixed assets. This includes expenditures coded in the E32X9, E34X9, or E4000 series of FIS objects (except E4810, E4970 and E4980 which are exempt from the fixed asset requirements).

The statewide capitalization thresholds and useful life for fixed assets are as follows:

Description Capitalization Threshold Useful Life
Equipment and Furnishings $10,000 8 years
Vehicles $10,000 5 years
Land* $100,000 N/A
Buildings and Improvements* $100,000 40 years
Intangible - Software* $250,000 8 years
Intangible - Other $250,000 0-50 years
Land Improvements $100,000 40 years
Leasehold Improvements $100,000 40 years

* See the Reporting Requirements for Real Property section for properties not meeting the threshold and Intangible Assets section for voucher account coding information in the State Policy Manual, PM 13001.

All fixed assets belonging to the university must be included in the fixed asset record and must have a unit cost shown; regardless if it was purchased, manufactured by the agency, received as a gift, purchased with KSU Foundation funds, or obtained from state or federal surplus property sources. The state fixed asset procedure is based on a unit control basis. A permanent state property number must be assigned and affixed to each fixed asset. Exceptions may be granted upon approval with the Division of Financial Services.

Federal excess property must be included in the University’s fixed asset records. Departments may acquire federal excess property by submitting Federal Standard Form 122, Transfer Order Excess Personal Property. The asset unit cost recorded for inventory and reporting purposes is the value documented on the approved SF 122.

Gifts or grants of fixed assets shall be included in the record. Fixed assets purchased with KSU Foundation funds are considered a gift to the university and state. See PPM Chapter 6510.110 for requirements related to gifts.

Fixed assets manufactured, assembled or constructed by a department shall be included in the fixed asset record. The total cost of materials and labor to manufacture, assemble or construct the item shall be the Asset Unit Cost.

Capital assets are recorded at cost at the date of acquisition, or fair market value at the date of donation in the case of gifts. The depreciation of assets is computed using the straight-line method and half-year convention over the estimated useful lives of the assets. It is the department's responsibility to ensure that all fixed assets are reported to the Division of Financial Services.

.020 Responsibilities

The Division of Financial Services is responsible for distributing all state and university asset management policies and procedures across campus, as well as, in coordination with departments, the University's annual physical inventory. Additionally, all state employees and students have stewardship responsibilities for university assets assigned to him/her or otherwise in their control.

Department heads are responsible for ensuring that accurate records of University fixed assets are maintained and that all asset changes are promptly reported to the Division of Financial Services by property number. Whenever practicable, the assigned asset property number must be permanently affixed to each asset using an approved identification method, such as a self-adhesive asset tag, permanent marker, or metal etching.

To comply with State inventory requirements, each department must complete an annual physical verification of all fixed assets. After February 1, departments will receive a Fixed Asset Listing as of December 31 for review, verification, and certification.

Departments are strongly encouraged to maintain digital records of all fixed assets. A report titled, ZFA KSU Fixed Assets Period Detail – Active is available in the University’s Financial Information System (FIS)and provides departments with a filterable listing of in-service fixed assets by organization number. The report reflects data through the close of the most recent Fixed Asset reporting period, which is typically one to two months behind the current month and may not align with the current Accounts Payable reporting period.

Books with a unit cost of $10,000 or more shall be inventoried individually with a separate university property number. Books and publications regardless of cost should be marked "Property of Kansas State University".

The Division of Facilities shall manage the fixed asset records of buildings and other non-structural improvements to land located on the main campus. Building code numbers for on and off campus structures are assigned by the Division of Financial Services in cooperation with the Facilities Planning Office.

.025 Property Items Less Than $10,000

Each department is responsible for safeguarding all state assets, including items below the University’s fixed asset capitalization threshold that may be susceptible to loss or theft (e.g., calculators, cameras, power tools, office equipment, laptops, and software). Departments must maintain a departmental inventory or other control mechanism for such items to support effective internal control. Departmental property numbers should be affixed to all property. While this inventory is not reported to the Division of Financial Services, departments are accountable for ensuring these assets are properly tracked, periodically reviewed, and not lost over time, and that any disposition is conducted in accordance with university policy. This inventory is subject to review by internal and external auditors.

.030 Off Campus Use of University Property

Use of university property (regardless of the unit cost) away from campus or an officially designated work location by an employee must be approved by the approving authority of their office or department. The employee must complete the Department Equipment Inventory Form and Agreement form (pdf), and obtain the approval signature of the approving authority, prior to such use of property. The form may be obtained electronically, and the document must remain on file with the approving authority until the property is returned in satisfactory condition. This documentation must be available for review during an audit and is to be reviewed for renewal at least annually by the approving authority. Please reference PPM Chapter 4045 for remote work and telecommuting information. An employee using university property away from campus or an officially designated work location agrees to the following provisions, regardless of whether they sign a document specifying the provisions:

  1. The property is to be used for university purposes only and not for the employee's own or another's personal use or gain;
  2. Use of or taking property off campus shall not interfere with or inhibit the day-to-day office, instruction, laboratory or other functions being performed on campus;
  3. The employee will use ordinary care in handling and safekeeping of the property; will not permit any other persons to possess, obtain, or maintain the property, and the property will be returned to the university in satisfactory condition, which means in as good a condition as it was when provided to the employee, less any reasonable wear and tear;
  4. Any damage, loss, or liability resulting from the employee's failure to use such ordinary care is the sole responsibility of the employee, and to the extent due to such failure, the employee shall be responsible for repair and/or replacement costs of any property not returned in satisfactory condition;
  5. The employee shall promptly report any damage or loss of the property to the university, and will not make any repairs, restorations, or otherwise alter the property, without the prior written consent of the university;
  6. If the employee will not be using the property or otherwise will be or is absent or away from the property for an extended period of time, the employee shall make arrangements for the return of the property to campus prior to such time;
  7. The university may recall the property immediately for any reason, and upon such recall the employee must immediately return the property.

Upon determination by the university of damage, loss, or liability to the university property, then upon notice and explanation, the university may withhold, deduct, or divert any portion of the employee's wages for the fair market value of or the cost of repair or replacement of the property, as determined by the university. This remedy is not exclusive, and the university may pursue any other remedies provided at law, equity, or otherwise.

.040 Property Numbers

The "Property Number" is used by the state, the university, and the department to identify each and every fixed asset. The same number should not be assigned or affixed to more than one item, and an item should not have more than one number assigned or affixed to it. Do not assign a new property number to a component that is "added to" an existing item. Do not assign a new property number each time you make a periodic "payment" on an existing item.

Property numbers should be removed or defaced from items when official authorization is received to dispose of items or to remove items from the fixed asset records.

A program named PropNum is provided on the Division of Financial Services Asset Management homepage to assign university property numbers. Access to PropNum must first be approved by the Division of Financial Service. If you do not have a Web Profile, you may obtain one by submitting a PropNum Access Request Form.

When you access PropNum, you must enter two pieces of information, how many numbers you need and a brief description of the item(s) (limit of 50 characters). Then, you will be given the next serial number(s) available. For security reasons, you may not edit any entry after it is entered.

We suggest you get a Property Number when the fixed asset is received and accepted from the vendor. Thus, the item can be tagged when it is uncrated to provide immediate positive identification and security. The Division of Financial Services will be available to assign property numbers when necessary. Please keep an accurate record of the property numbers you receive so you may fully complete the Monthly Fixed Asset Report.

.050 Monthly Fixed Asset Report

After the 1st business day of each month the Division of Financial Services will send an electronic Monthly Fixed Asset Report to the departments who had expenditures in objects E32X9, E34X9 or E4000 within the FIS accounting records during the month prior. This includes a list of the payments and instructions for completion including a link to the fixed asset template.

You may include other fixed asset additions on the template provided. If you do, please include supporting documents. This may include but not be limited to items manufactured, assembled or constructed by the department (document the unit cost), gifts from others or items purchased with KSU Foundation funds (include a Correction to Inventory Property Records form), or items transferred from other agencies.

If a payment is split between two or more departments, the owner-department shall report the item(s) in total, and include a note about the split payment. The other department(s) shall include a note only about the split payment. If a payment is split between two (2) or more accounts, the Division of Financial Services will determine if the item should have one property with suffixes for additional fund sources. The required information on the template provided appears as below.

  1. REPORTING MONTH. The month the Fixed Assets Report is for.
  2. PROPERTY NUMBER. The new six-digit serial number assigned to the item by the PropNum program. Or an old existing number if you wish to add this payment to another item already on inventory. Or leave it blank and we will assign it.
  3. DESCRIPTION. Describe the item as best you can within the limit of 80 characters. Abbreviate if necessary and do not use punctuation marks. Please arrange like this without the dashes: common name - brand name - other information. For example, COMPUTER ZENITH Z15913 20MB HD.
  4. OBJECT CODE. The five-character FIS object that indicates what expenditure category the item belongs in. (i.e. E4040)
  5. SERIAL NUMBER. Use the manufacturer's number, if possible. Please do not use punctuation marks.
  6. FIXED ASSET ACQUISITION CODE. The two-digit code that indicates how the item was acquired.
  7. ORG NAME. The three-letter FIS organization alpha of the department that "owns" the item. This does not have to be the same as the department that bought the item. If you wish to transfer an item to another department, enter their alpha and include a note to clarify the transfer.
  8. PROJECT NUMBER. The ten-character project number used to purchased the item.
  9. PARENT PROP NUM. Leave blank.
  10. VENDOR/MFG. The vendor or manufacturer's name.
  11. MODEL NUMBER. Use the manufacturer's numbers, if possible, or the vendor's catalog number as a second choice. Please do not use punctuation marks.
  12. UNIT COST. It is usually the amount paid to the vendor. Add freight or postage if it is included on the list of payments within the report. If a credit (i.e. trade-in) was allowed by the vendor, add the credit amount to the payment amount and include a note of explanation. Round the value to the nearest dollar.
  13. ORG DESC (INTERNAL). This is an optional field of information. Each department may use it at their discretion to help maintain internal control of their property. Please do not enter data that is provided for in other fields of the inventory record.
  14. SOURCE. The 4 digit FIS Fund source code.
  15. ORG NUMBER. The five-digit organization number of the department that owns the fixed asset.
  16. CITY. The three-letter alpha code that indicates what city the item is located in or near to.
  17. BLDG #. The five-digit code of the building in which the item is located in or near to. NOTE: If the item has an object of E3409, E4400 or E4401 include a building number even though the item may not be inside a structure.
  18. ROOM. The 3 to 5 character room number where the item is located. (i.e. 123, A123, 123A, A1234, or 1234A). Please do not use punctuation marks.
  19. DOCUMENT NUMBER. The original document number (i.e. Concur, APV, or IFV)

The Division of Financial Services adds the items listed on the Monthly Fixed Asset Report to the University's Fixed Asset System. APEX reports will be available to departments for their review after each fixed asset month is closed. Please report any discrepancies to the Division of Financial Services.

.060 Transfer of Fixed Asset

Transfers of fixed assets between University departments must be submitted through the Asset Maintenance form using the “Internal Transfer” request type. When a valid University property number is entered for an asset already recorded in the University’s fixed asset inventory, applicable asset information will automatically populate.

Departments must indicate whether the transferred asset has an original acquisition cost of $5,000 or greater and identify both the receiving department and the employee responsible for the asset. Upon approval, the receiving department is responsible for updating the asset’s location information. Both the transferring and receiving departments will receive notification of the completed transfer.

For fixed asset items, if there is a charge involved, an Interfund Voucher must accompany the transfer form, and both departments must have signed both documents before submitting them to the Division of Financial Services. The payment coding is state obj 549800 and FIS object E4980. The receipt coding is state object 420500 and FIS object R2205. The property number should be included in the description area of the IFV. For non-fixed asset items, if there is a charge involved, the payment object should be the same as if purchasing the items from an outside vendor.

Vehicle transfers between university departments shall also be reported to the Facilities Motor Pool. If you wish to buy a used vehicle from State Surplus Property and the agency listing the vehicle is Kansas State University you should:

1. Contact the owner department and reach an agreement on the terms of the transfer.

2. Ask the owner department to cancel the Disposition of Property form, and retrieve the vehicle Registration Title.

3. Submit an Asset Maintenance form and complete an Interfund Voucher.

.065 Disposition of Property

Under K.S.A. 75-6606, the Kansas Board of Regents is responsible for overseeing the disposition of surplus property owned by state educational institutions, as defined in K.S.A. 76-711. The Board of Regents has authorized each institution to establish and administer its own surplus property procedures. Kansas State University’s procedures have been reviewed and approved by University administration.

Before declaring property surplus or requesting disposal, departments are expected to make reasonable efforts to identify continued use opportunities within the University. To support internal reutilization, Kansas State University utilizes K-State Internal Surplus listings through GovDeals, an online platform used by government agencies and public institutions to manage surplus assets. Access to these listings requires a registered and approved account.

University property that remains in working condition must be submitted through the Asset Maintenance form for listing by the Division of Financial Services on the department’s behalf or transferred to the Recycling Center for posting. Items must remain available to the campus community for a minimum of seven days before additional disposition actions may be taken.

If the listed property is not reassigned within the University, the department may choose to retain the item, re-list it, sell it through an authorized third party, or dispose of it in accordance with University procedures.

Under K.S.A. 75-6606, the Kansas Board of Regents is responsible for overseeing the disposition of surplus property owned by state educational institutions, as defined in K.S.A. 76-711. The Board of Regents has authorized each institution to establish and administer its own surplus property procedures. Kansas State University’s procedures have been reviewed and approved by University administration.

Before declaring property surplus or requesting disposal, departments are expected to make reasonable efforts to identify continued use opportunities within the University. To support internal reutilization, Kansas State University utilizes K-State Internal Surplus listings through GovDeals, an online platform used by government agencies and public institutions to manage surplus assets. Access to these listings requires a registered and approved account.

University property that remains in working condition must be submitted through the Asset Maintenance form for listing by the Division of Financial Services on the department’s behalf or transferred to the Recycling Center for posting. Items must remain available to the campus community for a minimum of seven days before additional disposition actions may be taken.

If the listed property is not reassigned within the University, the department may choose to retain the item, re-list it, sell it through an authorized third party, or dispose of it in accordance with University procedures.

The department may re-list the item(s) to Public Listings for auction. Items will be listed by the Division of Financial Services on the department’s behalf with a set reserve price or minimum acceptable price and bids to start at 25%, rounded to the dollar.

Even though property that has been designated as surplus may have little or no value, it must not be given to individual employees, friends, or family, unless first priority must be given to non-profit organizations or individuals eligible for participation in the Federal Surplus Property Program. All surplus state property shall be sold or otherwise disposed of within one year after the date on which the property becomes surplus.

Departments wanting to dispose of property by trading it in towards a purchase must contact Purchasing and Contract Services at (785) 532-6214 for purchasing procedures.

If property is lost or stolen, immediate action is required. Please refer to PPM Chapter 3030 for instructions.

When property is sold to an external party, the proceeds from the sale of the property are to be used to support the programs of the college that sold it. FIS revenue object R2260 should be used to deposit the funds received. See PPM Chapter 6110 for further instructions on depositing the receipts. If the Disposition of Property form has not already been submitted for approval, the department should record on its copy of the form, the revenue received, if any, the method and date of disposal, and retain the form on file for audit purposes.

Once disposition has been authorized by the Division of Financial Services, the department must use one of the methods listed below to dispose of the property:

  • Disposal of the property by trade-in towards the purchase of a new property item or warranty replacement.
  • Disposal of the property by advertised fixed price. This method would include offering through the K-State Internal Surplus listings on GovDeals or a University department sponsored tag sale. If the item has not been sold after being offered at a fixed price on the Public Listing website for seven days, the price may be negotiated with any interested parties. If the property is specialized in nature and general public interest would be limited, the property may be disposed of by negotiating a price with specific interested parties.
  • Disposal of the property by advertised sealed bid or advertised public auction. Questions regarding auctioneering service requirements should be directed to Purchasing and Contract Services.
  • Disposal of the property by donation to non-profit organizations, or to entities and individuals eligible for participation in the Federal Surplus Property Program.
  • Disposal of the property by cannibalizing for usable parts prior to disposal, recycling, selling to a junkyard, or utilizing normal trash deliveries or landfills.

Advertised” means publicly announced through a general circulation publication or another method reasonably designed to inform a broad audience of a fixed-price sale, sealed bid opportunity, or public auction. Limited distribution methods, such as departmental bulletin boards or restricted LISTSERV communications, do not satisfy this requirement.

Exceptions may be approved when the property involves highly specialized equipment with limited public market interest or when specific contractual, grant, or governmental obligations apply. Examples include:

  • Transfer of grant-funded research equipment associated with a faculty member relocating to another institution, supported by a letter from the department head documenting the research necessity of the transfer.
  • Prearranged sales of highly specialized equipment with a limited qualified buyer pool.
  • Return of loaned equipment, including Federal Excess Personal Property Program (FEPP) assets returned to the originating federal agency, such as equipment returned by the Kansas Forest Service to the U.S. Forest Service.
  • Grant-funded equipment subject to sponsor reclaim rights or contractual return provisions after a specified period.

.070 Disposition of Gifted Assets

If property gifted to KSU, either directly or through the KSU Foundation, is disposed of within three years of gifting the property, additional IRS reporting is required. In cases where the appraised value is greater than $500 and an Appraisal Summary (IRS Form 8283, Section B) was received by the university, the department disposing of the property must complete and file IRS Form 8282. A copy of the partially completed Form 8282 should be uploaded using the Asset Maintenance form.

.075 Disposal of Livestock

Approval must be obtained from the Division of Financial Services prior to the disposal of all University livestock. To obtain prior approval for livestock disposition, departments will follow the same procedures identified in section .065 Disposition of Property. In the case of death of an animal, the disposition of property form is to be completed after the actual disposition of the animal has occurred.

Alternate procedures may be used when animals are part of a herd. Departments operating herds should complete a physical count and monthly inventory of animals or livestock. The monthly inventory should include purchase invoices, sales receipts and death logs, which clearly identifies additions and subtractions from the inventory. The inventory should also clearly identify the physical location of animals or livestock. Departments should provide the Division of Financial Services with a copy of their year-end inventory. The definition of animal or livestock shall include cattle, sheep, horses, swine, fowl, or any other living or dead creature owned by the State of Kansas and normally required to be reported by the University for disposition.

.080 Disposal of Vehicle License Tags

Facilities Management Motor Pool maintains the university inventory of vehicle license tags. This is used by the Central Motor Pool in Topeka for assessing the annual registration renewal fees. To ensure the accuracy of this data, the department shall follow these steps to dispose of vehicle license tags.

  1. To dispose of a tagged vehicle, pleaseforward the license tag and copy of the Asset Maintenance form requesting authorization to dispose of the vehicle to the Facilities Management Motor Pool.
  2. If a tagged vehicle is transferred between university departments, the selling/transferring department shall forward a copy of the completed Asset Maintenance form to Facilities Management Motor Pool. The existing registration title and license tag may be transferred with the vehicle. A tag must not be used on any vehicle other than the one it is assigned to.

All changes in University vehicle license tag inventory must be submitted to Facilities Management Motor Pool no later than December 1. This will provide for accurate registration invoicing by the Central Motor Pool in Topeka. The department on whose inventory the vehicle license tag is listed after December 1 will be invoiced for the annual registration fee.

.085 Disposal of Computers and Other Electronic Storage Devices

It is the responsibility of the department to ensure that all sensitive information is removed from computers and other electronic storage devices before they are disposed of after local disposition has been authorized. See PPM Chapter 3436 Media Sanitization and Disposal Policy for information.

If a surplus computer or other electronic storage device is to be transferred to another entity, the license(s) for any software remaining on the surplus items(s), such as the operating system, must be transferable to the receiving entity to ensure compliance with software license agreements. The transferring department is responsible for making sure no other copies are retained unless allowed by the license agreement(s).

.090 University Annual Fixed Asset Procedures

After February 1, the Division of Financial Services will send each department a listing of their fixed asset records with all reported changes (additions, transfers, and deletions) through and including December 31. Please correct the December 31 fixed asset records as explained in the following paragraphs. The department head shall sign the certification on the last page of the fixed asset list and return the original to the Division of Financial Services. See PPM Chapter 6510.210 for a sample form. The department should keep a copy for their files.

You may conduct your departmental physical inventory anytime during the year and update this list according to your current department records, or you may take your physical inventory upon receipt of the list and update accordingly. You may change most of the information by drawing a line through the error and entering the correction above it. You may not change the property number or the unit cost. If you feel a change is necessary in these fields, please call the Fixed Asset Manager at (785) 532-1848.

Each fixed asset item must have a property number affixed to it, if at all possible. If items were tagged and the tags have fallen off or disappeared, new tags should be placed on the fixed asset. Other means of affixing the property number on the items are permanent marker or a metal etcher.

Fixed assets acquired before December 31, but not listed, should be added to the listing by typing the inventory data on the last page. Some examples are: items left off by error, items manufactured by the department and gifts to the university.

Fixed assets may not be transferred or deleted from the inventory until an Asset Maintenance form has been submitted for either transfers to other university departments or disposal. If a properly approved and reported transfer or deletion has been erroneously omitted, please contact the Division of Financial Services.

The final copies of the June 30 fixed asset inventory are prepared by the Division of Financial Services by combining the December 31 inventories, as verified or adjusted by the departments actual physical count, with January through June fixed asset transactions. An email notification is sent on the FASSETS-L LISTSERV when the final June 30 fixed assets reports are available. The reports are located in Oracle- KSU FIS User- Reports under the "ZFA Fixed Assets". A report of the June 30 fixed asset records is sent to the Kansas Department of Administration.

.100 Consumable Supplies and Commodities/Capital Outlay Items Purchased for Resale Inventory

The Division of Financial Services will request the Inventory of Consumable Supplies form (pdf) be completed and submitted to the Division of Financial Services before the end of July. A report of the June 30 commodities inventory is sent to the Kansas Department of Administration.

Each department shall count their commodities on hand as of June 30 and report the value based on actual cost in summary form. Include only those consumable supplies stored in a warehouse or storage cabinet in full lots not yet issued for use. Include all items purchased for resale at their actual cost.

If the value of a department's consumable supplies as of June 30 is less than $5,000, the department may mark the appropriate area on the form, sign the certification, and return it to the Division of Financial Services, instead of completing the cost detail. It is the responsibility of the department to maintain and retain a record of their consumable supplies as of June 30.

Consumable supplies are items classified in the KSU expenditure object E3XX0 series. They are items consumed by use, materials and parts used in maintenance and repairs, small tools, and all other items classified in the E3XX0 expenditure objects. Commodities and Capital Outlay Items Purchased for Resale are items classified in the KSU expenditure objects E3980 or E4980 purchased with the expressed intent of being resold to other user departments.

.110 Gifts or Grants of Property

Gifts or grants of property must be approved by the appropriate department head and their dean or director, prior to the acceptance of the property. If the property gift has a fair market value equal to or greater than $10,000, it should be reported to the Division of Financial Services on the Correction to Inventory Property Records form.

If the gift will impose a significant fiscal obligation requiring the department to (1) seek additional state funding of $50,000 or more, or (2) make an internal reallocation of $100,000 or more, the gift must be reviewed by the Kansas Board of Regents prior to the acceptance of the gift pursuant to K.S.A. 76-724. Please contact Chief Financial Officer and Director of Budget Planning for more information.

.120 Questions

Questions on this chapter should be referred to the Financial Reporting or Fixed Asset Manager at (785) 532-1848.

.130 Table Fixed Asset Acquisition Codes

This is a two digit numeric code. The first digit indicates the source of funding. The second digit indicates the condition of the item when acquired or from whom the item was acquired.

First Digit Explanation
0 Acquired with State or non-federal funds
1 Acquired with federal funds
2 Acquired with local funds (Local Agency only)
3 Acquired with private sponsor funds (sponsored projects only)
4 Acquired with insurance proceeds
Second Digit Explanation
0 Acquired before July 1963
1 Acquired new
2 Acquired used
3 Acquired as a gift
4 Acquired from State or Federal surplus property
5 Transfer from another Kansas state agency
6 Acquired with federal funds before December 1972
7 Acquired with matching funds
8 Property on loan to KSU
9 Manufactured by the department

NOTE: An acquisition code will appear on Part 1 of the Monthly Fixed Asset Report in the FA Src Code column if federal funds were used.

NOTE: Local funds (2X) apply to local agency departments only.

.140 Table of City Codes

See valid city codes.

.150 Table of Building Codes

See Table of Building Codes (pdf).