K-State hospitality policy updates available to review

Wednesday, March 26, 2025

Administrative units and employees who use hospitality funds are encouraged to review updates to the university's Official Hospitality policy, including a new form to request and approve all hospitality expenses. The form can be accessed from the policy page or the general accounting website.

The policy was updated to reflect Kansas' Official Hospitality policy changes to define better when state funds can be used for hospitality expenses. It also provides an appendix of examples of when an event is considered official hospitality, a more detailed explanation of when meals can be provided to university employees and information about the supporting documentation required to use official hospitality funds.

Official hospitality expenses include business meetings with external parties, employee recruitment events, commission and board meetings, seminars, training sessions and similar functions as part of university operations. The request form was updated to be more user friendly, provide better guidance and assist users with capturing all required documentation.

Questions? Contact general accounting at genacctg@k-state.edu or 785-532-6202.