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K-State Today

Division of Communications and Marketing
Kansas State University
128 Dole Hall
1525 Mid-Campus Drive North
Manhattan, KS 66506

April 2, 2024

K-State Shred Day is April 24

Submitted by Cailin Wycoff

Shred Day is a part of Records and Information Management Month, a month-long campaign to increase awareness of records management tools and guidelines.

K-State Shred Day is scheduled from 9-11:30 a.m. Wednesday, April 24, to properly dispose of university records on the Manhattan campus. Please review the university retention schedule to ensure accuracy in sending records for destruction. Further policy information governing records management includes the university’s records retention policy, PPM Chapter 3090.

To participate in Shred Day, you must complete a campus Shred Day form before arriving. Separate forms must be filled out for electronic records and paper records. Please note the related university retention schedule Series ID must be entered on the Shred Day form.

Examples of paper documents for shredding, pending compliance with applicable retention schedules, include Scantron forms, grade sheets, rosters and personnel files. Papers can be left in ring binders, spiral-bound notebooks, file folders and hanging file folders for shredding. All paper must be dry, and boxes should not weigh more than 25 pounds each.

Electronic media items appropriate for shredding include floppy disks, CDs, DVDs and flash drives. A limited amount of electronic media can be recycled, so availability is first come, first served.

Departments can place their documents with personal identifying information in designated boxes at the northwest corner of Bosco Plaza near Martin Luther King Jr. Drive.  

After the records leave campus, all paper is shredded to one-half-inch particulate size then mixed and tumbled and eventually compressed under 70,000 pounds of pressure into paper bales. Next, the bales are transported to a paper mill and recycled into other paper goods. All electronic devices go through a secure wipe standard to make electronic data unrecoverable. After shredding or pulping the documents, the company will dispose of them according to the Fair and Accurate Credit Transactions Act Final Disposal Rule and PCI compliance guidelines.

Records management staff reserve the right to refuse unacceptable items for destruction or shred forms that are not complete.

For questions regarding records retention and disposition, contact Danielle Hall, university records manager, at dnhall@k-state.edu. Shred Day is a cooperative venture provided by University Archives and Records Management and the Division of Information Technology.