1. K-State home
  2. »Ensuring academic continuity during a prolonged building or campus closure
  3. »Zoom Exam Monitoring

Keep Teaching

Zoom Exam Monitoring

The instructions describe process to replace typical online exam proctoring with Zoom Exam Monitoring. The instructions show what this looks like on a Windows Computer/PC. In testing the options, screenshots of what this looks like on a Mac are also included.

Items Needed

Downloading & Installing Zoom

  1. Download Zoom on the computer you plan to use for the exam by clicking the Download button.

    Click the Download button.

  2. Click the Save File button to save the ZoomInstaller.exe file, or follow the appropriate prompts to open it directly.

    Click the Save File button.

  3. Double-click the ZoomInstaller.exe file to open it wherever it was saved on the computer and follow the instructions to complete the installation.

Accessing Zoom

  1. Double-click the Zoom icon to open it.

    Double-click the Zoom icon to open it.

  2. On the Zoom Cloud Meetings window, click Sign In with SSO.

    Click Sign In with SSO

  3. Type ksu into the Enter your company domain box and then click Continue.

    Type ksu into the Enter your company domain box and then click Continue.

  4. Enter your K-State eID and eID password and then click Sign In.

    Enter your eID and eID password and then click Sign in.

    You should now have access to Zoom in a window that looks something like the following:

    You should have access to Zoom in a window that looks like the following

    Note: Others testing have indicated it looks like the following on a Mac:

    You should ave access to Zoom in a window that looks like the following:

    another Mac view

Exam Rules

  • Be alone in your room (if possible)
  • Clear desk and area where you're taking your exam (including around and below desk/table)
  • Please make sure your computer is plugged in (not only running on battery)
  • No phones, headphones, and/or earbuds
  • No dual monitors
  • No leaving your seat
  • Refrain from talking
  • Webcam, speakers, and microphone must remain on throughout the exam
  • Keep the recording going until after you have submitted your exam
  • You can have blank scratch paper and or whiteboard, but you need to erase, tear up, and/or destroy it while still recording, at the end of your exam recording

When you are ready to take your exam

  1. In the Zoom window, click Start with video.

    Click Start with video.

  2. Click Share Screen.

    Click Share Screen.

  3. Select the correct window for your screen or computer monitor and then click Share Screen.

    Select the window you want to share and then click Share Screen.

    Note: Your screen will look similar to the following:

    Example of what your screen will look like.

  4. In your thumbnail video, increase its size by clicking the large rectangle.

    Increase the size by clicking the large rectangle.

    Note: On Macs during testing, the window had to be manually resized. Your screen should look similar to the following:

    What your screen will look like after increasing the size of the thumbnail.

  5. When you are ready to record, on the Zoom menu, select More and then select Record to the Cloud.

    On the Zoom menu, select More and then select Record to the Cloud.

    Note:
    During testing, some on Macs this option was found under Meeting, as shown below.

    On some Macs, this option was found under Meeting.

    Others only reported a single record option as shown below.

    Some Macs only had a single record option.

    My hope is that their Zoom just needed to be updated to have all the options. If this does not turn out to be the case, the file that is recorded to your computer should be shared through a Cloud-based program like OneDrive that you have through K-State (separate instructions).

  6. Follow through on showing the environment you are taking the exam in, along with a whiteboard or blank scratch paper that you plan to use as illustrated in this video.

Access Exam "Quiz" on Canvas

  1. On the Canvas homepage, from the To Do list, access the Exam 2 Quiz.

    On the Canvas homepage, from the To Do list, access the Exam 2 quiz.

  2. When you are ready to start, click Take the Quiz

    Click Take the Quiz.

  3. Take the exam. Notice running time and the question navigation available in the top right of the screen.

    Take the exam.
     
  4. To get to the next question, click Next. Do not click Submit Quiz until you are finished taking the exam.

    To get to the next question, click Next. Do not click Submit Quiz.

  5. When you are finished taking the exam, click the Submit Quiz button and then click OK to submit your exam.

    Click the Submit Quiz button when ready to submit.

    Note: If you have not answered a question, you will get a pop-up menu to remind you about unanswered questions. Ideally, you should click Cancel and then answer the questions before submitting, but if you want to submit, click OK.

    Answer unanswered questions before clicking OK.

  6. After submitting, you should get a screen that looks like the following:

    Image of screen after submission.

  7. To stop the recording, select More and then select Stop Recording.

    To stop the recording, click More and then click Stop Recording.

  8. In the Do you want to stop cloud recording? box click Yes.

    In the Do you want to stop recording? box click Yes.

  9. To end your Zoom meeting, select More and then select End Meeting.

    To end your Zoom meeting, select More and then select End meeting.

  10. In the End Meeting or Leave Meeting? window, click the End Meeting for All button.

    Click the end Meeting for All button

  11. You will receive an email once Zoom has finished processing the cloud recording. Open the email. It should look something like below.

    Open the email you receive. It will look similar to this one.

    Note: It will take some time for Zoom to process the recording.

  12. Copy the Share recording with viewers: link.

    Copy the Share recording with viewers: link.

  13. Open Canvas and then click Grades.

    Open Canvas and then click Grades.

  14. Click the exam you just completed.

    Click the exam you just completed.

  15. Within that exam, paste the video link into the Add a Comment: box and then click Save.

    Paste the video link and then click Save.

    Note: If you have successfully pasted and saved your link, the comment should look like this: 

    If you have successfully pasted and saved your link, the comment should look like this.