Graduate Course and Curriculum

 

New Graduate Program proposals take approximately 9 months to complete the shared governance approval process. They must be submitted to the Graduate Council by September 10 to be launched the following Fall semester. The full approval process must be completed by the last meeting of the Board of Regents for the new program to be entered into the new academic year’s Graduate Catalog.

To have programs launched in the Spring semester of the next calendar year, they must be submitted to the Graduate School before January 10.

New Graduate Course proposals can be submitted any time during the academic year. However, it takes at least 2 months for approval by the Graduate Council. More time is required for Faculty Senate approval and Registrar’s processing.

Graduate Program Change proposals can be submitted any time during the academic year. However, it takes at least 2 months for them to be approved by the Graduate Council. The full approval process must be completed by the last meeting of the Faculty Senate for the modified program to be entered into the new academic year’s Graduate Catalog.

Important Note: Any type of graduate curriculum proposal must be submitted to the Graduate Council by September 10 to successfully navigate the entire shared governance process and be launched the following academic year.


For a complete description of the curriculum approval process, see the Registrar’s website:
https://www.k-state.edu/curriculog/deadlines/


Mapping of the Approval Process with Timeline

 

AY 25-26 Approval Timeline (pdf)

 

Sample Approval Timeline for a New Graduate Program


For a new course/program to be available in Fall 2026:

Process

If all information
is available

Typical
(Includes some
discussion)

If proposal requires
additional work

Submit Proposal

Prior to Sep 10, 2025

Prior to Sep 10, 2025

Prior to Sep 10, 2025

GC-ARC*

Sep. 16, 2025

Oct. 21, 2025

Nov. 18, 2025

GC-AAC*

Sep. 18, 2025

Oct. 16, 2025

Nov. 20, 2025

Graduate Council

Oct. 7, 2025

Nov. 4, 2025

Dec. 2, 2025

FS AAC

Oct. 21, 2025

Nov. 18, 2025

Dec. 16, 2025

FS Exec.

Oct. 28, 2025

Nov. 25, 2025

Jan. 27, 2026

Faculty Senate

Nov. 11, 2025

Dec. 9, 2025

Feb. 10, 2026

Provost

Nov. 2025

Jan. 2026

Mar. 2026

CCAO Read 1

Dec. 2025

Feb. 2026

Apr. 2026

CCAO Read 2

Jan. 2026

Mar. 2026

May 2026

Council of Pres

Feb. 2026

Apr. 2026

May 2026

KBOR

March Meeting

June Meeting

June Meeting

In Catalog

Fall 2026

Fall 2026

Fall 2026

*New programs are reviewed by ARC and AAC simultaneously and will proceed to Graduate Council when approved by both. They do not need to proceed sequentially.

For a new course/program to be available in Spring 2027:

Process

If all information
is available

Typical
(Includes some
discussion)

If proposal requires
additional work

Submit Proposal

Prior to Jan 10, 2026

Prior to Jan 10, 2026

Prior to Jan 10, 2026

GC-ARC*

Jan 20, 2026

Feb. 17, 2026

Mar 24, 2026

GC-AAC*

Feb. 19, 2026

Feb. 19, 2026

Mar. 26, 2026

Graduate Council

Mar. 3, 2026

Mar. 3, 2026

Apr. 7, 2026

FS AAC

Apr. 21, 2026

Apr. 21, 2026

Apr. 21, 2026

FS Exec.

Apr. 28, 2026

Apr. 28, 2026

Apr. 28, 2026

Faculty Senate

May 12, 2026

May 12, 2026

May 12, 2026

Provost

Jun. 2026

Jun. 2026

Jun. 2026

CCAO Read 1

Aug 2026

Aug 2026

Aug 2026

CCAO Read 2

Sep. 2026

Sep. 2026

Sep. 2026

Council of Pres

Oct. 2026

Oct. 2026

Oct. 2026

KBOR

December Meeting

December Meeting

December Meeting

In Catalog

Spring 2027

Spring 2027

Spring 2027

*New programs are reviewed by ARC and AAC simultaneously and will proceed to Graduate Council when approved by both. They do not need to proceed sequentially.

AY 25-26 Approval Timeline (pdf)