New Conflict of Interest Disclosure System

The Conflict of Interest and Time Program is excited to announce that a new disclosure system is coming in September 2026. Cayuse Outside Interests will replace several existing systems and processes, including the Human Resources Information System (HRIS), which is currently used for annual conflict of interest disclosures and consulting prior approval requests; IRB Manager, which PHS researchers currently use to submit conflict of interest disclosures; and the PDF form currently used to report foreign financial interests. As part of this move from HRIS to Cayuse, the annual disclosure period will also be shifted from June to September on an ongoing basis.

For New Employees Required to Complete the COI Form

From now until the end of September, if you need to request prior approval for consulting, please contact Morgan Rhinehart, director of conflict of interest and time, at mrhinehart@k-state.edu.

Declaration of Conflict of Interest and Time Commitment Forms

To comply with federal regulations and Kansas Board of Regents policy, Kansas State University requires all unclassified faculty and staff with 100% time appointments to file an Annual Declaration and Disclosure annually. Faculty and unclassified staff members who hold fractional appointments and have potential or possible conflicts of time or conflicts of interest are also required to file disclosure forms.

PHS Financial Conflict of Interest

Researchers paid by Public Health Service (PHS) funds are required by federal regulations to submit annual FCOI disclosures, report reimbursed or sponsored travel, take FCOI training, and report any significant FCOI for review. These requirements are in addition to the reporting required under Appendix S of the University Handbook. Please visit the PHS FCOI webpage for additional details or the PHS FCOI Forms Page to access the appropriate forms. Direct any questions to PHSFCOI@ksu.edu.