Time and Leave
Time and Leave Objectives
Establishing a universal time and leave system universitywide is essential in streamlining the vital administrative tools that lead us to operational excellence. This initiative begins with a review of our current procedures to produce recommendations for unifying and improving time and leave administration through system and process improvements. Our review features several phases focused on understanding current processes, procuring a universal system, configuring the system for optimization at K-State and training employees and stakeholders to use the system.
Time and Leave Methodology
The university selected Moss Adams as a collaborative partner to assist in the first phase of this project, which included discovering time and leave concerns, identifying current processes and establishing the requirements necessary for a new universal system.
A request for proposal (RFP) for a time and leave system is underway and the task force will work with human resources and stakeholders to design implementation. The project team will collaborate with colleges, departments and major units to ensure an aligned implementation plan for all K-State employees.
Project Timeline
Discovery
April-September 2023
Selected an external consultation partner while reviewing current university process and setting requirements for a new time and management system.
Identify and Purchase Universal Time and Leave System
October 2023-Current
Complete RFP and demo sessions to ensure success while selecting new universitywide system.
Design and Set Up New System
TBD
Set up new system for university use, updating current policies, communications and training guides to prepare for a streamlined implementation.
System Implementation
TBD
Train, go live and evaluate success.
Evaluate and Adjust
TBD
Evaluate the system's success and concerns, adjusting when needed. Create documentation of any "out-of-scope" issues that need further attention.