Deferred Maintenance

Deferred Maintenance Project

The university is now accepting proposals to address deferred maintenance in fiscal year 2025, which includes proposals addressing research space innovation in alignment with the Next-Gen K-State strategic plan.

  • Deferred maintenance refers to the backlog of past due maintenance and renewal needs for building systems and components.
  • In alignment with the deferred maintenance proposal process but made possible by the Next-Gen K-State strategic plan funds, the university will provide up to $500,000 in matching dollars for successful proposals to improve core/shared use research space, upgrading fixed equipment and/or systems within university laboratory spaces.

See the Feb. 26 call for proposals announcement in K-State Today

Proposal Criteria

  • 1:1 funding match required. The match funding cannot be from state general fund sources.
  • Total project scope less than $1 million preferred.
  • Addresses maintenance or improvements in mission critical buildings.
  • Meet the definition of deferred maintenance per Kansas Board of Regents policy Chapter II, Section E.4.a.ii.
  • Accomplish at least one of the following university and Kansas Board of Regents initiatives:

Proposal Process

Cost estimate requests are due March 4, 2024, and the submission deadline is April 15, 2024. Details for submission are below.

Launch RFP process

February 2024

Deadline to submit estimate request to campus planning

March 4, 2024

  • Proposals must include a cost estimate from Campus Planning and Project Management. Requests for cost estimates should be submitted by March 4, specifically mentioning deferred maintenance 1:1 Match.
  • Email to request a cost estimate.

Completed estimate requests due back to requestors

April 1, 2024

Proposals due to Tara Fronce

April 15, 2024

  • Proposals utilizing the proposal form template must be submitted by college or major unit leaders to Tara Fronce at by the deadline.
  • Colleges or major units submitting multiple proposal should submit a brief cover letter prioritizing the projects at the college/major unit level.

Evaluation of proposals by the Campus Planning and Project Management team

April 30, 2024

Recommendations for project awards announced

May 2024

Past Deferred Maintenance Calls for Proposal

Results of the FY24 deferred maintenance call for proposals
Results of the FY23 deferred maintenance call for proposals