Study Abroad Financial Aid

Questions to Consider

I plan to use financial aid to pay for my study abroad experience. What should I do?

First you need to apply for FAFSA.  If you are planning on using financial aid to pay for a summer program, then you will need to submit a Summer Financial Aid Application.  Next you should meet with you Study Abroad Advisor to discuss your program’s total cost and to receive a Cost Estimate Sheet.  Then, meet with Dyan Marie in the Office of Student Financial Aid (OSFA) to review your financial aid package.  Finally, set up account for disbursement by enrolling in Electronic Funds Transfer on iSIS to get your aid direct deposited into your bank account.

How is financial disbursed for study abroad programs?

Financial aid will be disbursed by OSFA and will be applied to your K-State student iSIS account.  Please note that when financial aid is disbursed, it will be applied to any outstanding bills on your student account. For example, if you owe tuition for last term, the financial aid you receive through iSIS will first be applied toward paying the outstanding bill.  After your outstanding bill is paid, remaining financial aid will be applied to your current bill.

To make receiving your financial aid easier while you are studying abroad, we highly recommend that you register for your eRefund on iSIS and you apply for the Electronic Funds Transfer (EFT). This is the most convenient way of receiving your financial aid credit balance refund. This will allow your financial aid to be directly deposited into your bank account.

How does Kansas State University determine the amount of financial aid I will receive for study abroad?

The Study Abroad Office determines how much a study abroad program will cost. Your study abroad advisor will create a cost sheet for you, which outlines program expenses. Dyan Marie, Senior Administrative Specialist in the Office of Student Financial Assistance, will receive a copy and then will review the cost sheet and adjust your financial aid package accordingly. She will let you know your aid eligibility for your study abroad program.

When is financial aid released to my account?

Financial aid is released 10 days before the start of K-State’s semester.  This may be before or after the start of your study abroad semester. 

Does the financial aid process work differently, depending on the type of the study abroad program in which I participate?

The process is the same for all study abroad programs with which K-State has contractual agreement.  If you are attending a program which K-State does not have an agreement with, then federal financial aid cannot be used.

Is it possible for the Office of Student Financial Assistance to guarantee that I will receive financial aid for my study abroad program?

No, there is not a guarantee.  It is up to each student's eligibility to receive financial aid. In some cases, students need to have their parents apply for a Parent PLUS Loan or the students need to apply for a private alternative loan or a combination of both.

How does the number of credits I take affect my financial aid?

In order to receive financial aid for studying abroad, you need to be enrolled in enough credit hours per semester to be considered a full time student.

Fall or Spring Semesters
   Undergraduate full time is 12 credit hours minimum
   Graduate full time is 9 credit hours minimum

Summer Semester
    Undergraduate full time for summer is 5 credit hours minimum, full time is 9 credit hours
    Graduate full time for summer is 3 credit hours minimum, full time is 5 credit hours

Can my outside scholarships apply to my study abroad program?

For the most part, any form of financial assistance that applies to your regular academic studies at K-State may be applied to your study abroad program. You may need to contact the scholarship donor to inquire about using the scholarship for studying abroad. There are 2 scholarships available to KSU students that are not available to use for study abroad: the Missouri Reciprocal scholarship and the Midwest Student Exchange scholarship.

What happens to my Federal Work-Study award if I study abroad?

Federal Work-Study does not apply to study abroad programs, so you will not be able to earn any Federal Work-Study funding until you return from your study abroad program.

To receive financial aid when I return to Kansas State University, what must I do before I leave my host university?

You should complete the Kansas State University scholarships application and the Free Application for Federal Student Assistance (FAFSA).

  • February 1 is the priority date to apply for Kansas State University scholarships for the following academic year.
  • March 1 is the priority date to apply for federal aid for the following academic year.
  • In addition to submitting the FAFSA, be sure to closely follow the Kansas State University Financial Aid process calendar.

How can I contact the Office of Student Financial Assistance?

Dyan Marie
Office of Student Financial Assistance
104 Fairchild Hall
Kansas State University
Manhattan, KS 66506
Phone: 785-532-6420 or 877-817-2287 (toll free)
Fax: 785-532-7628
Hours: Monday-Friday, 8 a.m. to 5 p.m.
E-mail: dstar@ksu.edu
www.ksu.edu/sfa

Study Abroad and the Post-9/11 GI Bill

Information taken from “Tuition and Fees, Housing, Books and Supplies under Post-9/11 GI Bill

To use VA funds to study abroad

  • Students must be enrolled in courses that will apply to their program.
  • The programs at the host school in the foreign country must be approved.
  • VA cannot pay any fees specific to studying abroad; i.e. the VA will not pay the K-State Study Abroad Office’s $150 administrative fee.
  • Note: Any amounts payable are reduced if the student is not eligible at the 100% payment tier. Example: If the student’s benefit payment tier is 40%, VA would pay 40% of the housing allowance, 40% of charged tuition and 40% of the books stipend.

In cases of exchange programs and some faculty led programs

  • VA could pay the home school’s tuition, up to the in-state maximum allowed (Room and board charges cannot be included in tuition costs). Funds are sent directly to the home school.
  • VA could provide a monthly housing allowance to the student, if the student is enrolled more than ½-time. These funds are sent directly to the student to help with room and board costs.
  • VA could provide a books and supplies stipend directly to the student.
  • VA would pay no charges directly to the host school.
  • VA could not pay for any fees specifically due to participation in the study abroad program.
  • VA cannot pay airfare
  • VA cannot pay amenities fees or host school fees

In cases of direct enroll programs and some faculty led programs

  • VA could pay the tuition and fees, up to the national average in-state maximum tuition and fee charges (Room and board charges cannot be included in tuition costs), if host school is approved to certify enrollments to the U.S. Department of Veteran Affairs.
  • The VA could pay the fees that all students that regularly attend the institution must pay—not fees specific to study abroad students.
  • VA could provide a monthly housing allowance to the student, if the student is enrolled more than ½-time. These funds are sent directly to the student to help with room and board costs.
  • VA could provide books and supplies stipend directly to the student.
  • VA would pay tuition directly to host school. 
  • VA could not pay for any fees the home school charges for study abroad fees
  • VA cannot pay airfare

In cases of program providers

  • VA benefits cannot be used towards program providers

Other important information:

  • Contact K-State’s Veterans Affairs Office for more information