Scholarship and financial aid process for students entering in August of 2015

2014 Fall Academic Term: Apply for private scholarships, K-State admission, scholarships, and housing

      Students begin or continue to apply for outside funding and private scholarships.

     Friday, November 14, 2014 Students beginning their undergraduate academic career, in the 2015 fall academic term, apply for admission to Kansas State University and K-State scholarships by this priority date. The cost to apply is $30 for U.S.A. applicants and $80 for international applicants. The cost to apply to apply for admission is $30 ($80 for international applicants).

If students beginning their undergraduate academic career in the 2015 fall academic term have already applied for admission to Kansas State University, but have not yet completed and submitted the K-State scholarship application, they should apply for K-State scholarships.

      High school students submit their ACT and/or SAT scores to Kansas State University, using the college code 1428 for the ACT and 6334 for the SAT on the test registration forms. Visit and or test locations, dates, and fees.

      Students ask their high school registrar’s office to submit their official transcripts to the Kansas State University Office of Undergraduate Admission. High school transcripts must include the sixth semester grades and the senior year course schedule.

      Monday, December 1, 2014 Students apply to live on the K-State campus by this application submission priority date. The cost to apply is $30, which is non-refundable. The cost to submit the contract is a down payment of $400, which is refundable up to June 1, 2015.

If students move in before the residence halls open or if they choose to live in a suite, these supplemental charges are not assessed with the initial contract. These supplemental charges are assessed and reflected in the next billing cycle following check-in and usually occur after financial aid is disbursed. Charges are prorated from the date of occupancy.

February, 2015: Apply for federal financial aid

      Students and their parent(s) complete and submit their 2014 U.S. Income Tax Returns during the first week of February.

      Sunday, March 1, 2015 Students and their parent(s) complete and submit the Free Application for Federal Student Aid (FAFSA) by this priority date. When completing the FAFSA, students and parents utilize the IRS Data Retrieval Tool or request a 2014 Tax Return Transcript.

April, 2015: View Student Center in iSIS and accept financial aid, register for Wildcat Warm-up, orientation, enrollment, and apply for State of Kansas scholarships

      Students check their K-State email account and their Student Center in iSIS at least twice a week, from the time they are accepted as students of Kansas State University until one year after they graduate.

      Students grant designated access to parent(s) to view their financial information in iSIS.

      Students receive their financial aid award notifications by letter and/or email message.

      Students view their information in the K-State Student Information System, iSIS. Sign into iSIS with the student eID and password. Once signed into iSIS, click on Student Center.

  • Students view financial aid information. Under Finances, click on View Financial Aid.Click on Aid Year 2016. Click on My Financial Aid Details. The Cost of Attendance information is displayed. Click on the other tabs to view Anticipated Enrollment and Award Adjustment Reasons.
  • Students provide anticipated credit hours per academic term in the Anticipated Enrollment tab, within My Financial Aid Details.
  • Students accept their offered financial aid. Navigate to Student Center. Under Finances, click on Accept/Decline Awards. Click on 2016 Aid Year and follow the instructions.
  • Students complete their To Do List items. Navigate to the Student Center. In the To Do List box on the right-side of the screen, click on details for instructions.

      Students register for Wildcat Warm-up, orientation, and enrollment. The cost for Wildcat Warm-up is $175. The cost for Orientation and Enrollment is $55 for a student, $20 for a student’s first guest, and $10 for each additional guest.

      Friday, May 1, 2015 Students who are residents of Kansas apply for State of Kansas Scholarships by this priority date.

May, 2015: Submit final transcript, complete loan entrance counseling session, master promissory notes, and Federal Direct PLUS Loan application

     Students ask their high school or transfer college registrar’s office to submit their official final transcripts to the Kansas State University Office of Admissions.

     If students accept a Federal Direct subsidized and/or unsubsidized loan and are first-time borrowers, they must complete loan entrance counseling and a master promissory note.

      If students accept a Federal Perkins loan, they must complete the Federal Perkins loan master promissory note process and provide four personal references with different addresses in iSIS. Navigate to the Student Center. In the To Do List box on the right-side of the screen, click on details for instructions.

      If parents decide to borrow a Federal Direct Parent PLUS loan, they must apply for the loan, be approved to borrow the loan by a credit evaluation, and complete a master promissory note.

June, 2015: Attend Wildcat Warm-up, orientation, and enrollment

      Students come to K-State to get enrolled into classes and learn more about K-State.

July, 2015: View K-State bill and sign up for direct deposit of financial aid

      Students view their K-State bill in mid-July. Anticipated financial aid is on the K-State bill, in iSIS. Navigate to the Student Center. Under Finances, click on View Bills.

      Students and/or parents sign up for direct deposit in order to have remaining financial aid directly deposited into personal checking or savings accounts.

August,2015: K-State bill payment is due by the first day of the 2014 fall academic term

      Scholarships and/or financial aid is applied to students’ K-State bills before the fall academic term payment is due.

  • If scholarships and/or financial aid remain after the bill is satisfied and the students and/or parents have signed up for direct deposit, the remaining scholarships and/or financial aid will be directly deposited into the students’ and/or parents’ personal checking or savings accounts.
  • If students and/or parents did not to sign up for the direct deposit option, their paper check(s) may be picked up at 211 Anderson Hall, between from 8:00 A.M. to 4:30 P.M., during the first week of the academic term.
  • Paper checks remaining at 4:30 P.M. on Thursday of the first week of the academic term will be mailed to the student’s local address (obtained from iSIS) or the parent’s address (obtained from the Federal Direct Parent PLUS Loan Master Promissory Note).
  • Students use remaining scholarships and/or financial aid to purchase books and supplies as well as expenses incurred during the fall academic term. This same process will occur again right before the spring academic term.
  • Tuition and fees for waitlisted courses are not assessed until the student is officially enrolled in the courses. The student could possibly receive an credit balance refund before all charges are assessed on the K-State bill. View important calendar dates and the schedule of when credit balance refunds are available to students and parents.View important calendar dates and the schedule of when credit balance refunds are available to students and parents.
  • Students should contact the Office of Student Financial Assistance (OSFA) if expecting other scholarships or financial aid to arrive after the K-State bill payment due date.
  • Students are notified in writing each time the OSFA authorizes the disbursement for part of their loan money. This letter also provides information about how to cancel all or part of a loan disbursement if students decide that they no longer need the loan. Students also receive a notice from their loan servicer confirming the disbursement. Students should read and keep all correspondence received concerning their loans.

Scholarship and Financial Aid Information for Students Entering in August of 2015

Academic Aid Year
Eligibility Requirements
  • The OSFA verifies each student’s eligibility to receive financial aid. If the student meets the eligibility requirements, the funds are approved to be applied to the student’s K-State bill. Changes in enrollment may affect financial aid eligibility and charges on the K-State bill. Students must meet and maintain eligibility requirements for received financial aid. 
  • Students should contact both their academic adviser and financial aid adviser when considering dropping or withdrawing from courses and review the policy.
Private Scholarships
  • To report private scholarships (from sources other than K-State), navigate to Student Center in iSIS. Under Finances, click on Accept/Decline Awards. Click on the 2016 Aid Year and follow the instructions.

  • If students do not utilize iSIS to report private scholarships the very first time they accept/decline financial aid, they mush complete and submit the Private Scholarships Form to report outside funding and private scholarships (from sources other than K-State).
  • If students receive private scholarships for the 2015-2016 academic year, the scholarship donor should make the check(s) payable to Kansas State University and submit them to the OSFA. The student’s full name and Wildcat Identification Number should be on the check. If a donor gives the check directly to the student and it is payable to both the student and Kansas State University, the student must endorse the check before submitting it to the OSFA.

Verification Process
  • Students selected to participate in the federal verification process should read and understand the verification policy.

  • Students and their parents should utilize the IRS Data Retrieval Tool within the FAFSA.

  • The federal verification process typically lasts two to three weeks from the time all requested documents are received. Students are unable to receive federal or state financial aid until the federal verification process is complete.
Special Circumstances
  • The OSFA recognizes that situations occur which may affect a student’s eligibility for federal need-based financial aid. Through the use of professional judgment, financial aid advisors have the authority to make adjustments on a case-by-case basis to a student’s FAFSA. The student may submit a Professional Judgment Appeal Form if a significant change has occurred to the student's and/or parents' financial condition from the previous year.
Federal Direct Loans
  • There are two different Federal Direct Student Loans. The Subsidized Loan is offered to students based on financial need. The federal government will pay the borrower’s interest if the borrower is enrolled at least half-time. The Unsubsidized Loan does not require a student to demonstrate financial need. The student is responsible for paying the interest that accrues on the loan from the time of disbursement. Students begin repayment of the Subsidized and Unsubsidized Loan six months after graduating or dropping below half-time enrollment status. View the federal annual loan limits.

  • The Federal Direct Parent PLUS Loan is an educational loan for parents or step-parents of dependent undergraduate students who are enrolled in at least six credit hours per term. Students do not have to demonstrate financial need to be offered a Federal Direct Parent PLUS Loan as part of their financial aid package. However, parents or step-parents who apply for the Federal Direct Parent PLUS Loan must demonstrate a good credit history in the loan application process in order to borrow the loan. The borrower must successfully complete the loan application process before the Federal Direct Parent PLUS Loan is disbursed. The annual maximum loan amount is based on the student’s cost of attendance minus other financial aid received. Repayment begins 60 days after the final disbursement of the academic year.
Federal Work-Study Funding
  • Federal Work-Study funding is designed to help students earn money by working on campus. Federal Work-Study funding is not disbursed into the student account at the beginning of each academic term like a loan, grant, or scholarship. Students earn Federal Work-Study funding through pay checks. Students are responsible for finding and securing a job on campus. Students who receive Federal Work-Study funding may search for jobs at any office or department on campus or may view and apply for jobs through K-State Career and Employment Services.
Satisfactory Academic Progress
  • Federal financial aid regulations require Kansas State University, as an institution offering federal, Title IV, forms of student financial aid, to measure Satisfactory Academic Progress (SAP) of each attending student on a regular basis. SAP, as assessed by the OSFA, is separate and distinct from a student’s academic standing as determined by his or her college or academic department at Kansas State University. SAP is a method of measuring a student’s progress toward academic program completion. SAP is measured through the use of qualitative and quantitative tests. To be eligible for Title IV federal financial aid, a student must maintain satisfactory academic progress.

Questions about award notifications

When does the OSFA begin sending out financial aid award notifications?


The first award notifications are typically sent out by April 1 for the next academic year which begins with the fall term. Notifications to new, incoming students typically take the form of paper award notices sent to a student’s permanent address. Continuing students typically receive their award notification via an email communication sent to their K-State e-mail address. All students are asked to respond to their financial aid offers by logging into the university’s student information system, iSIS. Note: Your award notification may be delayed if you did not complete the FAFSA by the March 1 priority date, you were selected for verification, or our office encountered a differing eligibility issue.

I just received my financial aid award notification e-mail or letter. What do I do now?


Irrespective of whether you received your financial aid award notification by e-mail or letter, you will need to sign into K-State’s student information system, iSIS to respond to your award offers. In addition, you may also be asked to provide information in regard to your enrollment plans and whether you anticipate receiving any non-university forms of aid. K-State’s online acceptance process will also allow you to review a number of your rights and responsibilities as a financial aid recipient.

I still haven't received an award notification and it’s after April 1st. Why?


There are three primary reasons why you may have not have received an award notification.
(1) Your financial aid application is not complete. Often the OSFA will request additional information before eligibility for differing forms of aid can be established. Fortunately, checking whether you need to provide any additional information to the OSFA is easy. Simply log in to your Student Center within the university’s student information system, iSIS. The OSFA posts any requests for any additional information required from you under the To Do List within your Student Center in iSIS. 
(2) K-State did not receive your FAFSA information. Often a student will neglect to provide K-State’s federal school code on his or her FAFSA. Unless your FAFSA has K-State’s federal school code of 001928 listed, the OSFA will not receive your FAFSA information. Fortunately, if you have already filed your FAFSA adding K-State’s federal school code is easy, simply make a correction to your on-line FAFSA application and resubmit it.
(3) You have not been admitted to a degree-seeking program at K-State. Students who have not been admitted to a degree-seeking program at K-State are generally not awarded any federal, state, or institutional aid.