Consortium Agreement Policy
Under a consortium agreement, one institution serves as the student’s “home” while
another institution serves as the student’s “host.” The home institution is the institution
where the student is enrolled in a degree program. It is also the institution that
determines eligibility, awards aid, and disburses federal aid to the student. The
host institution is the institution where the student is taking part of his/her program
requirements (course work) that will, upon completion, be transferred to the home
institution. The host institution does not process or provide any student aid. For
the purpose of this Consortium Form, K-State assumes the role of home institution
and any institution listed on the reverse side will be the host institution.
Note: Requesting a consortium because the course is easier or less expensive at another institution are not allowable reasons for granting a consortium.
K-State’s Consortium Eligibility Policy
K-State’s Office of Student Financial Assistance will attempt to enter into a consortium
agreement on your (student’s)
behalf with the host institution you listed on the reverse side of this form if:
- you are a degree seeking K-State student, have reached the classification of “senior,” are enrolled in at least one K-State course for the enrollment period, and failure to enter into a consortium agreement will postpone your expected graduation from K-State, or
- you are a degree seeking K-State student requesting the consortium for the summer enrollment period only, or
- you are a degree seeking K-State student working toward your degree via K-State distance education, or
- you have extenuating circumstances that justify a consortium agreement.
Please contact your K-State financial aid advisor to discuss your situation.
Rights & Responsibilities of the Student in a Consortium Agreement
- Student has completed a Free Application for Federal Student Aid (FAFSA) and it is on file with K-State’s Office of Student Financial Assistance. You may wish to check your iSIS Student Center to review your “To Do List” for requested documents at http://isis.k-state.edu/.
- Upon receipt of this form, the K-State Office of Student Financial Assistance will attempt to enter into a consortium agreement on the student’s behalf. A student may request a copy of the agreement between the home and host institution for his/her own records by contacting the K-State Office of Student Financial Assistance.
- Student is responsible for any “up front” costs incurred at the host institution for tuition, fees, room & board, etc. Often consortium agreements will result in some delay before a student may receive his/her financial aid.
- A consortium agreement is not in effect until the host institution has responded appropriately to K-State’s request to enter into a consortium agreement.
- Federal student aid will be disbursed when all courses have begun at both institutions and all consortium documents have been signed and returned.
- Student agrees to the release of all academic performance information (grades) pertaining to the consortium period of enrollment. This requirement will allow K-State’s Office of Student Financial Assistance to comply with its Return of Title IV aid obligations in the event the student unofficially withdrew from the host institution during the enrollment period.
- Student is responsible for sending an official transcript to K-State of the courses taken at the host institution at the completion of the enrollment period. Failure to provide a transcript may result in ineligibility for any future consortium requests. By entering into a consortium agreement, the student is agreeing to transfer the attempted coursework to K-State at the completion of the enrollment period.
Terms and Conditions of a Consortium Agreement
In regard to this agreement, Kansas State University will assume the role of home institution and the institution listed on the reverse side agrees to assume the role of host institution.
- The home institution will premise an eligible student’s aid awards on the combined enrollment status and combined tuition/fees incurred at both the host and home institutions. Room & board, books & supplies, transportation, and miscellaneous cost of attendance attributes will reflect costs at the home institution.
- The home institution will disburse financial aid according to its policies. Financial aid will be disbursed no earlier than 10 days before the student has begun course work at both institutions.
- The home institution will be responsible for returning the “school’s” portion of any federal aid resulting from a Return of Title IV calculation in the event the student withdraws from both the home and host institutions during the consortium enrollment period.
- The home institution will be responsible for maintaining all records for the consortium agreement.
- The home institution will be responsible for monitoring the student’s satisfactory academic progress.
- The host institution will NOT provide any Title IV federal financial assistance to the student during the enrollment period covered by this consortium agreement.
- The host institution will immediately notify the home institution’s Office of Student Financial Assistance of any change in the student’s enrollment status at the host institution during the enrollment period covered by this consortium agreement.
- The host institution will notify the home institution in the event that the student received a failing grade for all course work attempted at the host institution. (Request allows the home institution to meet its regulatory obligation and the student provides his/her consent for release of information.)
- The host institution will remit to the home institution any tuition/fees refund resulting from the student’s complete withdrawal from the host institution during the enrollment period covered by this consortium agreement.