Kansas State University

Access the KSU Advisor Center

The KSU Advisor Center is accessible to advisors and others who have been granted the advising role in KSIS.  See Getting Started - How To Get Access for more info. 

To access the KSU Advisor Center:

1. Login to KSIS with your K-State eID and password at https://ksis.k-state.edu
   
   
2. Access the KSU Advisor Center via:
   • The KSU Advisor Center link under KSIS Links on the right side of the KSIS home page.
     
     
     
     OR
     
     
   • The Navigation Menu on the left side of the screen.
     1. Select Self-Service
     2. Select KSU Advisor Center
     3. Select Advisee List
        
        
        
        
3. The KSU Advisor Center opens.  Tabs to other KSIS locations are also available. 
   
   
   
   
4. The KSU Advisor Center functions include:
   
   1. Bulk operations
   2. Manage Advisee Groups & Filters
   3. All Advisees (information and links)
      
      
   
   

   How do advisees get added to my Advisee list? (click to expand)

   Advisees are added to the Advisee list if:

   1. They are assigned to you as their advisor.
   2. You manually added them to your list using the Manage Additions function.
   3. They are delegated by another to an advisor (coming attraction).

   
   Advisees are displayed in your advisee list using the following considerations:
   

   1. An advisee remains in your KSU Advisor Center as long as they are active in the program with which you are associated.
   2. A student might be associate with you in the KSU Advisor Center in multiple rows due to multiple active programs, plans or subplans.
   3. If a student is associated to you in more than one row, only one row per student is visible at a time.
   4. The default visible row for students with multiple rows is determined by the following rules:
      1. Show ‘Assigned’ rows before ‘Added’ rows.
      2. Show first row when rows are sorted by program/plan/subplan.
   5. Rows for a student that are not selected to be visible by default, can be made visible using Advisee Groups and Filters.

   Examples

   Joe Student is active in program ASUDG and plan BHIST-BS and you are assigned as his advisor.	When you go to KSU Advisor Center, you see Joe Student, ASUDG, BHIST-BS row.
   Joe Student starts a secondary major in ASUDG/BGEOG-BA.	The next time you go to KSU Advisor Center, you see Joe Student, ASUDG, BGEOG-BA.  Even though you are the advisor for ASUDG/BHIST-BS, all active ASUDG plans are brought into KSU Advisor Center.  The default hides plans that are not alphabetically first.    To see the ASUDG, BHIST-BS row, use Groups & Filters.  Create a Filter with BHIST-BS selected from the Plan dropdown list.   Select Run Filter.
   Joe Student transfers out of ASUDG and into BAUDG/BACCTG.	The next time you go to KSU Advisor Center, Joe Student is not visible.  He is no longer active in the program (ASUDG) with which you have an association.
   Jane Student is active in program ASUDG and plan BHIST-BS and you are assigned as her advisor.	The next time you go to KSU Advisor Center, you see Jane Student, ASUDG, BHIST-BS row.
   Jane is admitted to Graduate school and becomes active in ASGDG/MHIST.	The next time you go to KSU Advisor Center, you see Jane Student, ASUDG, BHIST-BS row.  Because you are not associated with the with this student in ASGDG program, this row is not brought into your KSU Advisor Center.
   You add ASGDG for Jane via the Manage Additions functionality.	The next time you go to KSU Advisor Center, you see Jane Student, ASUDG, BHIST-BS. Although you added ASGDG in the Manage Additions, the default shows programs that you are officially assigned as an advisor over those that you added via Manage Additions.    To see the ASGDG, MHIST row, Groups & Filters.  Create a filter, selecting MHIST from the Plan dropdown list.  Select Run Filter.
   Jane completes her BHIST program.	Now you see the ASGDG/MHIST row as the default.

    

Information provided for advisees in the My Advisees grid: (click to expand)

Column	Content
Checkbox	A checkbox by which you can select or deselect an advisee for bulk actions.
Name	The advisee's name as a hyperlink.  Selecting the hyperlink will access detailed information on the advisee.
Transfer Student	Yes means the advisee is classified as a transfer student, No means advisee is not classified as a transfer student. The definition for a "Transfer Student" is:  A student who takes transfer hours after their high school graduation date and before they come to K-State, except for the hours in the summer between high school graduation and the first fall semester after high school graduation.
Empl ID	An advisee's internal PeopleSoft identifier.
WID	An advisee's K-State identifier.
Email	A hyperlink to the advisee's email address.  Selecting this link will allow you to email an advisee from within KSIS.
Last Enrolled Term	The most recent term that an advisee was enrolled at K-State.
Future Enrolled Term	The next fall or spring term that an advisee is enrolled at K-State, unless the only future term is a summer term.  In that case the summer term will be displayed.
Level	The advisee's current level at K-State: Graduate Masters, Senior, Junior, Sophomore, Freshman, Non Degree Graduate
Multiple Plans	Yes indicates the advisee has multiple active plans, No indicates they do not.
Program	The advisee's active program.
Plan	The advisee's active plan.
SubPlan	The advisee's active subplan.
Acad Standing	The advisee's Academic Standing at K-State in relation to their career.
KSU Cum GPA	The advisee's accumulative K-State GPA in relation to their career.
Advising Hold	means the advisee has one or more advising holds,  means they do not have an advising hold.
Risk	indicates a low risk of degree completion,  indicates a moderate risk of degree completion,  indicates a high risk of degree completion.  A question mark is displayed when there is not enough data to calculate an advisee's risk of degree completion, or a blank if the advisee's information is not available.