April 1, 2022
K-State Shred Day is April 27
Shred Day is scheduled from 9–11:30 a.m. Wednesday, April 27, to properly dispose of university paper records on the Manhattan campus. Please review the university retention schedule to ensure accuracy in sending records for destruction. Further policy information governing records management includes the university’s records retention policy, PPM Chapter 3090.
Examples of documents for shredding, pending compliance with applicable retention schedules, include Scantron forms; green-bar grade sheets; rosters printed from K-State Online, KSIS, SIS, etc.; papers with personal identity information; data with credit card information; personnel files; and more. Papers can be left in ring binders, spiral-bound notebooks, file folders and hanging file folders for shredding. All paper must be dry.
Electronic media will not be included in this Shred Day event. Therefore, floppy disks, CDs, DVDs, hard drives, etc., will not be collected.
Departments can place their paper documents with personal identifying information in designated boxes at the northwest corner of Bosco Plaza near Martin Luther King Jr. Drive.
Boxes should not weigh more than 25 pounds each. To participate in Shred Day you must complete a campus Shred Day form before arriving. The form is all digital this year and will not need to be printed. Please note the related university retention schedule Series ID must be entered on the Shred Day form.
What happens to the paper once it leaves campus? First, all paper is shredded to one-half inch particulate size, then mixed and tumbled and eventually compressed under 70,000 pounds of pressure into paper bales. Next, the bales are transported to a paper mill and recycled into other paper goods.
Records management staff reserve the right to refuse unacceptable items for destruction or shred forms that are not complete.
For questions regarding records retention and disposition, contact Ryan Leimkuehler, university records manager, at firstname.lastname@example.org or 785-532-5013.
Shred Day is a cooperative venture provided by University Archives and Records Management and the Division of Information Technology.