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Office of Student Life

Office of Student Life
Kansas State University
201 Holton Hall
1101 Mid Campus Dr North
Manhattan, KS 66506

785-532-5307 fax

Absence Verification

CIRT: Critical Incident Response Team


The Kansas State University Critical Incident Response Team (CIRT) assesses and coordinates the response to significant campus situations and events on or around the Manhattan campus involving students. The CIRT assists the community and its members to return to a more normal state of functioning and suggests future preventative measures.

These events may include:

  • significant trauma
  • serious student situations involving medical or psychological concerns
  • campus threats or emergencies that directly affect the well-being of students and the campus community

Issues of inappropriate student conduct are referred to the Office of Student Life and the Student Judicial Program.

CIRT reports to the Dean of Student Life.

Method of Operation - Crisis or Threat

An immediate crisis or threat should be reported as soon as possible to law enforcement (call 9-1-1), including the K-State Police (785-532-6412). Following notification of law enforcement, a crisis or threat involving a K-State student should be reported to the Office of Student Life (OSL) or the Dean of Students. Additionally, a report may be filed through the Threat Management Reporting form: www.ksu.edu/report.

For non-emergency situations, faculty, staff, and other individuals may use the OSL “Student of Concern” reporting system regarding concerns about a student. MAKE A STUDENT OF CONCERN REPORT.

Step 1: Notified of a crisis or threat involving a K-State Student

The Dean of Students & the Office of Student Life are notified of a crisis or threat involving a K-State Student

Dean of Students: 785-532-6237

Office of Student Life: 785-532-6432

Threat Management Reporting Form

Step 2: The CIRT chair initiates the CIRT process

The CIRT chair works with the appropriate offices to confirm the status of the individual as a student, employee, or visitor then gathers necessary information regarding the incident, coordinates with Threat Management Chair, and then may convene the CIRT. The Dean of Students is also notified. If the situation warrants, a CIRT member may proceed immediately to the site of the incident or to the hospital.

If warranted, the CIRT chair may call an emergency meeting of the CIRT. The decision to have an emergency meeting is determined by the chair.

Student Access Center (SAC) will be contacted to determine if the student is registered; if registered, SAC staff may attend.

The CIRT works with the Division of Communications and Marketing and the Dean of Students to coordinate any press releases or contact with the media regarding a crisis.

Step 3: The CIRT Meets

  • Statement of Confidentiality read
  • Assesses the reported incident(s)
  • Shares and gathers additional information
  • Plans a response
  • CIRT members coordinate various services and OSL maintains documentation of actions taken

In the event the CIRT believes that it may be necessary to meet with an individual pursuant to the Threat Management Policy (PPM 3015), the following procedures will be followed:

1. The CIRT chair and at least one other administrator will use reasonable efforts to communicate with the student as soon as practicable, giving the student an opportunity to respond regarding the alleged conduct.

2. The CIRT chair will document the student's response regarding the alleged conduct. If the student does not respond, the CIRT chair will document the efforts made to obtain the student's response.

3. If, based on the information available, the CIRT chair determines a violation of PPM 3015 has occurred and risk mitigation measures are needed, the student will be notified in writing as soon as possible. In cases not involving suspension or expulsion, the decision of the CIRT chair is the final decision of the University.

4. A student wishing to appeal the CIRT chair's determination for suspension or expulsion, must do so by notifying the Dean of Students in writing within three (3) calendar days of receiving the determination. During the pendency of the appeal, the student and the University must follow the CIRT chair's determination, including any restrictions on the student's being on campus. The Dean of Students will schedule a meeting to discuss the appeal as soon as practicable. At the meeting, the student may present the written and/or oral basis for the student's appeal. Persons present at the meeting are limited to the student, one non-attorney

representative for the student, one attorney representative for the student, the CIRT chair, the Dean of Students, and a University police or security officer. If the student brings an attorney representative, a member of the Office of General Counsel will also be present. Representatives and attorneys (including the Office of General Counsel) are not permitted to participate in the meeting, other than to consult privately with the person they are accompanying. The Dean of Students will determine any other procedures, as circumstances may require. Within seven (7) calendar days after the meeting, the Dean of Students will issue a written decision affirming, overturning, or modifying the CIRT chair's decision. The Dean of Students' decision is the final decision of the University.

University suspension and expulsion shall be made part of the student’s permanent academic record. All other measures shall become a part of the student’s confidential record.

5. Nothing in this procedure shall prohibit the University from taking action to alleviate a perceived immediate threat.


Step 4: Family & K-State community support

  • OSL may contact family, alleged victims, or others, if determined necessary for health and safety.
  • If the situation warrants, support for the family may be provided and a university liaison designated.
  • CIRT members may contact roommates, significant others, or siblings, if they attend K-State, and others, as determined by the CIRT chair.


Step 5: Post-event procedures

  • The CIRT chair may provide a summary to CIRT members to debrief and plan any appropriate follow-up programs or activities necessary.
  • The CIRT members evaluate the procedures followed and make suggestions for revisions to the procedures.


CIRT members, as administrative agents in an educational institution, adhere to the laws and standards governing the disclosure of information to third parties both within and external to the University. Such information is disclosed only on an administrative need-to-know basis and only according to the relevant statutes that govern such disclosure.