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Office of Student Financial Assistance

Questions about Federal Verification

Who is selected for verification?

The federal government, through a series of edits, selects students whose FAFSA information must be verified. When you receive notification that your FAFSA has been processed, your Student Aid Report (SAR) will indicate if you have been selected for verification. In addition, the Office of Student Financial Assistance (OSFA) also reserves the right to select individuals for verification.

For example, individuals who submit a Professional Judgment Appeal Form are typically selected for verification to ensure that the data provided on the FAFSA is accurate before any correction and/or adjustments are made to address an individual's or family's unusual circumstances. FAFSAs with inconsistent or conflicting information may also be selected for verification by the OSFA.

What am I supposed to do if I am selected?

If you are selected for verification, you will be notified by the Office of Student Financial Assistance (OSFA) via e-mail or via traditional mail that a request for specific information has been posted within your Student Center area in KSIS. Once you have logged into your Student Center within KSIS, utilizing your K-State eID and password, you will find all outstanding informational requests from OSFA under the "To Do List" section.

Note: K-State offers students the option of providing view-only access to their financial aid information, including items posted under the "To Do List" section, to third parties such as parents, spouses, etc. Read more about K-State's Designated Access process.

Examples of verification documentation may include a request for: a completed Institutional Verification Form, income tax data obtained via the IRS Data Retrieval Tool, W-2 forms, IRS tax returns and/or schedules, etc.

Please be sure to submit the required documentation as quickly as possible as the OSFA will not make any further federal aid awards and/or authorize existing federal awards to be disbursed until verification has been completed.

What happens after I submit the requested verification information?

If, after reviewing your submitted information, the Office of Student Financial Assistance (OSFA) determines that your FAFSA information must be corrected, the office will electronically submit the required corrections to the federal processor. You will be informed that corrections have been made to your FAFSA when you receive a revised Student Aid Report (SAR) from the federal processor. Additionally, once the federal processor has confirmed acceptance of the corrections, the OSFA will mark your record as having successfully completed verification.

If, after reviewing your submitted information, the OSFA determines that no corrections need to be made to your FAFSA information, the office will mark your record as having successfully completed verification.

Students who have completed the verification process will be notified via an email sent from the OSFA in addition to the removal of any requests for verification items from the student’s “To Do List” within the Student Center of KSIS.

Note: Sometimes, when you submit the requested information, it can cause us to request further information, which either we previously were unaware that we would need, or because the information submitted conflicts with other information in your financial aid file. 

What if I am selected for verification after I have already been awarded federal aid?

If you had a previously unselected application and were awarded federal aid, but a subsequent application is selected for verification, the OSFA will cease to authorize any further federal aid disbursements until verification has been completed. Once verification is complete, your awards will be evaluated and adjusted to reflect your verified application. If revisions need to be made, an email indicating that your awards have been revised will be sent to you. The e-mail will instruct you to log into KSIS to view your awards. In some cases, you may no longer be eligible for aid previously awarded and/or disbursed to you. You will be responsible for repaying any aid for which you were ineligible.

What are the verification deadlines that I must observe?

Verification must be completed by the deadline published in the Federal Register. For the 2018-19 academic year, verification that requires electronic corrections must be completed by September 14, 2019. Verification documents submitted that do not require electronic corrections to the FAFSA need to be submitted by the earlier of: 120 days after your last date of enrollment for the 2018-19 award year, or September 21, 2019. Since the OSFA must have the results of a valid, correct FAFSA by the last date of your attendance, it is important to submit all requested verification documents prior to the end of the term in which you wish to receive federal student aid. The verification deadline for the 2019-20 academic year has not been published in the Federal Register, but the latest date to complete verification is anticipated to be late September 2020.

If a student fails to provide the requested verification documentation by the deadline noted above:

  • No additional Federal Pell Grant or Federal Supplemental Opportunity Grant (SEOG) may be authorized for disbursement to the student
  • Federal Work-Study funding will be terminated for student employment
  • No Federal Direct Loans may be authorized for disbursement or originated
  • If the student already received a Federal Pell Grant or SEOG, which was disbursed prior to being selected for verification, he or she will be obligated to return the funds to the federal government.