Threat Management Team

The Threat Management team (TMT) is established by PPM 3015 and assesses and coordinates the response to significant campus situations and events associated with all Kansas State University campuses and activities involving faculty, staff, students, and visitors. The TMT helps the community and its members return to a more normal functioning state and suggests future preventative measures.

These events may include:

  • Significant trauma.
  • Serious situations involving medical or psychological concerns.
  • Campus threats or emergencies that directly affect the well-being of faculty, staff, students and the campus community.

Issues of inappropriate employee conduct are referred to Human Resources and Employee Relations and Engagement. Issues of inappropriate student conduct are referred to Student Support & Accountability and the Student Judicial Program. Issues of inappropriate visitor conduct may be referred to the K-State police department.

The TMT co-reports to the Vice President of Administration and Finance and the Dean of Students.

Method of Operation - Crisis or Threat

An immediate crisis or threat should be reported as soon as possible to law enforcement (call 9-1-1) and the K-State police (785-532-6412). Following notification of law enforcement, a crisis or threat involving a K-State student should be reported to the Student Support and Accountability or the Dean of Students. Incidents involving faculty, staff, and campus visitors should be reported to the Division of Risk and Safety. Additionally, a report may be filed using the Threat or Critical Incident Reporting form.

Step 1: Notified of a crisis or threat involving K-State Faculty, Staff, Student or Visitor

Risk and Safety is notified for incidents involving faculty, staff, or visitors and/or Student Support and Accountability is notified of a crisis or threat involving a student. The individual’s status as a student, employee, or visitor will be established and routed to the appropriate Threat Management Team chair. The TMT chair varies based on the status of the individual as outlined in PPM 3015.

Reporting Mechanisms (not staffed 24 hours – if it is an emergency situation, please call 911)

Step 2: The TMT chair initiates the TMT process

The TMT chair gathers necessary information regarding the incident and then may convene the TMT, which may include situation-specific response personnel (SSRP). If the situation warrants, a TMT member may proceed immediately to the site of the incident or to the hospital.

If warranted, the TMT chair may call an emergency meeting of the TMT. The decision to have an emergency meeting is determined by the assigned chair.

SSRP may be requested depending on crisis response needs.

The TMT works with the Division of Communications and Marketing, the dean of students and K-State police to coordinate a timely warning, campus emergency notification and any press releases or contact with the media regarding a crisis.

Step 3: The TMT meets

  • Statement of Confidentiality read
  • Assesses the reported incident(s).
  • Shares and gathers additional information.
  • Plans a response.
  • TMT members coordinate various services and the appropriate chair maintains documentation of actions taken.

In the event the TMT believes that it may be necessary to meet with an individual pursuant to the Threat Management Policy (PPM 3015), the following procedures will be followed:

  1. The TMT chair will use reasonable efforts to communicate with the individual as soon as practicable, giving the individual an opportunity to respond regarding the alleged conduct.
  2. The TMT chair will document the individual's response regarding the alleged conduct. If the individual does not respond, the TMT chair will document the efforts made to obtain the individual's response.
  3. If, based on the information available, the TMT chair determines a violation of PPM 3015 has occurred and risk mitigation measures are needed, the individual will be notified in writing as soon as possible. The decision of the TMT chair is the final decision of the university (unless subject to appeal in cases of a campus ban, suspension, or expulsion).
    1. Employee
      1. An employee wishing to appeal the TMT chair's determination must do so by notifying the TMT chair in writing within three (3) calendar days of receiving the determination. During the pendency of the appeal, the employee and the University must follow the TMT chair's determination, including any restrictions of the employee being on campus.
      2. All restrictions shall be made part of the employee’s personnel record.
    1. Student
      1. A student wishing to appeal the TMT chair's determination for suspension or expulsion, must do so by notifying the Dean of Students in writing within three (3) calendar days of receiving the determination. During the pendency of the appeal, the student and the University must follow the TMT chair's determination, including any restrictions on the student's being on campus.
      2. The Dean of Students will schedule a meeting to discuss the appeal as soon as practicable. At the meeting, the student may present the written and/or oral basis for the student's appeal. Persons present at the meeting are limited to the student, one non-attorney representative for the student, one attorney representative for the student, the TMT chair, the Dean of Students, and a University police or security officer. If the student brings an attorney representative, a member of the Office of General Counsel will also be present. Representatives and attorneys (including the Office of General Counsel) are not permitted to participate in the meeting, other than to consult privately with the person they are accompanying. The Dean of Students will determine any other procedures, as circumstances may require.
      3. Within seven (7) calendar days after the meeting, the Dean of Students will issue a written decision affirming, overturning, or modifying the TMT chair's decision. The Dean of Students' decision is the final decision of the University.
      4. University suspension and expulsion shall be made part of the student’s permanent academic record. All other measures shall become a part of the student’s confidential record.
    1. Visitor
      1. The TMT chair will issue a temporary decision pending a meeting with the visitor. That decision is in effect until the visitor meets with the TMT chair.
      2. The TMT this determines to amend the decision or leave in place. That decision is final.

Nothing in this procedure shall prohibit the university from taking action to alleviate a perceived immediate threat.

Step 4: Family a K-State community support

  • As appropriate, Student Support and Accountability, Human Resources, or Risk and Safety may contact family, alleged victims or others if determined necessary for health and safety.
  • If the situation warrants, support for the family may be provided and a university liaison designated.
  • TMT members may contact roommates, significant others, or siblings, if they attend K-State, and others, as determined by the TMT chair.

Step 5: Post-event procedures

  • The TMT chair may provide a summary to members, including SSRP, to debrief and plan any appropriate follow-up programs or activities necessary.
  • The TMT members, including SSRP, will evaluate the procedures followed and make suggestions for revisions to the procedures.

Confidentiality

TMT members, as administrative agents in an educational institution, adhere to the laws and standards governing the disclosure of information to third parties both within and external to the University. Such information is disclosed only on an administrative need-to-know basis and only according to the relevant statutes that govern such disclosure.

Withdrawal from the University for Seriously Disruptive Behavior (link to process – this is the bottom half of this page and stays the same). https://www.k-state.edu/student-support/conduct/threat-management/

Document created Aug. 12, 2021. Revised October 22, 2026.