Procedures for Requesting to Inspect Education Records
In accordance with the Student Records Policy, any student who wishes to exercise their right to inspect and review their educational records must follow these procedures:
Any current or former student seeking access to their education records under FERPA must make a written request to the Office of the Registrar. The University Registrar, or designee, will gather the records and make them available to the student within a reasonable period of time after the request, but no later than 45 days.
NOTE: A FERPA Educational Records request is not how a former or current student gains access to the unofficial or official transcript. If a student is looking for a list of courses taken while at K-State, that is the transcript, and the student will be directed to follow the Academic Transcript Request processes.
Subject Line: Request to Inspect Education Records Important Instructions: Email Body Template: Primary/Legal Name: Specific Request: As a student, you already have direct access to many components of your educational record, such as your academic transcript, advising notes, billing and payment history, and enrollment details. Please note: K-State does not use metadata across all systems, and biometric data is not collected or maintained in standard student records. Additional Information:
The request must be submitted by the student directly using their official K-State email account.
Preferred or Alternative Name(s) on File (if applicable):
Wildcat ID:
Please describe the specific records you wish to inspect. Do not request “all educational records,” as this will delay processing. Instead, clearly identify the office, department, or type of record related to your request (e.g., academic appeals, conduct records, academic advising files, etc.).
Feel free to include any context or details that may help us understand your request and assist in locating the appropriate records. Requests that are too broad or vague (e.g., “all records”) will result in delays.
Under FERPA, certain records are excluded from a student’s right to inspect and review. These include: Financial records of a student’s parents or guardians. Confidential letters of recommendation for which the student has waived their right of access. In cases where the requested record contains information about other students, access will be limited to only the portions of the record pertaining to the requesting student. Records may be redacted to protect the privacy rights of other individuals within the campus community. Please note that these procedures apply strictly to requests for access to education records. Requests for other types of information, such as employment or medical records, must be directed to the appropriate office and are not governed by this process.
Failure to follow the procedures may result in delay in or denial of access to requested records.