Post Enrollment Requisite Checking (PERC) for Faculty & Staff

What It Is

The post-enrollment requirement checking (PERC) component is used after grading of the previous term and at the beginning of the next term to determine whether students have successfully completed course requirements (i.e., restrictions, prereqs/coreqs) for the upcoming or current term.

PERC is designed to reassess course requirements and conditional enrollments at the end of the next term to ensure that any prior term courses, intercession courses, or transfer credits are considered before the student is dropped from a desired course.

Various opportunities to drill down for student and requirement details are available throughout the component.

Using the PERC Enrollment Requirement Roster

To view a class's enrollment requirement roster, navigate to Curriculum Management > Enrollment Requirements > Post Enroll Req Checking > Enrollment Requirement Roster, then search for the desired class.

From that page, you can:

• Review general information about the class (click the class number to expand that section).
• View a description of the course's enrollment requirements.
• View the class's enrollment capacity.
• Toggle the roster display between "Summary View" and "Detail View."
• Set filter options.
• View a student's enrollment and post-enrollment requirement status.
• Add a note to a student's record.
• Drop a student for non-compliance.

CoRequisite Processing

Co-Requisite checking and processing will only work if the course is built as a co-requisite at the “Course” level and will not work if only built at the “Section” Level.

• The process evaluates which classes have unsatisfied co-requisites attached, and students will be removed from these classes.

• Using the Summary View

  Setting Your Filter Options 

  Use the "Set Filter Options" section to control which students are displayed for requisite compliance assessment. The default is to display all enrolled and waitlisted students, regardless of requirement status. 

  • Enrollment Status: Display students who are  "enrolled," "waitlisted," and/or "dropped." 
  • Most Recent Requirement Status: 
    • Display students in non-compliance: Display students who have "not satisfied" and/or "conditionally satisfied" the requirement. 
    • Display other students: Display students who were enrolled using the "enrollment component" and/or whose requirements were "overridden," "permitted," or "satisfied." 

  Click the "Filter" button to apply your settings to the roster. 

  Using the Enrolled Students Roster 

  The enrolled students' roster includes the following information for each student: 

  • ID: The student's ID number. 
  • Name: The student's name. 
  • Drop/Approved Indicator: This column will be blank; we are not currently using this functionality. 
  • Enrollment Req Status: Indicates whether the student met the requirement when they first enrolled in the class. (This is not a real-time status.) 
  • Post Enroll Req Status: Indicates whether the student met the requirement when the PERC process ran. (This is not a real-time status.) 
  • Status: Identifies the student's current enrollment status (e.g., "Enrolled"). 
  • Status Note 

  At the bottom of the roster, you may choose to "select all" or "clear all." 

• Status Definitions

  The following statuses may appear in the “Enrollment Req Status" and "Post Enroll Req Status" fields. 

  • Not Satisfied: The student has not met all course requirements. 

  • Conditionally Satisfied: The student likely enrolled in the prerequisite class in the prior term, before grades were posted, and is not guaranteed to satisfy the requirement pending the assessment of the grade in the prerequisite. 

  • Enrollment Component: The student was enrolled using the "Enrollment" component. This component is rarely used, because it ignores the requirements set up for the class and is only accessible by Office of the Registrar staff. 

  • Overridden: The student was enrolled using overrides from other enrollment processes, such as Quick Enroll. 

  • Permitted: The student enrolled after receiving a class permission or permission number. After PERC runs, the "Post Enroll Req Status" remains “Permitted," regardless of whether the student met the requisite, because approval was given when the permission to override the requisite was issued. 

  • Satisfied: The student has met the course requirements. 

  • Unknown: This typically indicates that the student's status was indeterminable by the initial assessment of the process. You should see this rarely, if at all. 

• Using the Detail View

  View Details for All Students 

  Select the "Detail View" radio button at the top of the page. 

  View Details for a Specific Student 

  Scroll down to the enrolled students roster, locate the student you'd like to view, and either: 

  • Tick the checkbox next to the student's ID number, then select the "Detail View" radio button at the top of the page. 
  • Click on the student's enrollment requirement status in either the "Enrollment Req Status" or the "Post Enroll Req Status" column. 

  The detail view displays details associated with both the "Enrollment Req Status" and the "Post Enroll Req Status." 

  Each requirement is labeled as "Satisfied," "Conditional," or "Failed" depending on that student's status. You may have to scroll down to view the status of the requirements after the PERC process runs. 

  You can drill down further using the following hyperlinks: 

  • Tracking: Displays when the PERC process ran, how the student was enrolled (through self-service or by an admin user), and, if overridden, who processed the override. There's also a section for notes (see next section). 
  • Course History: Displays all courses the student has taken and, if graded, what grade they received. Also shows transferred and in-progress courses. 
  • Statistics: Displays the "Academics" tab from "Student Services Ctr (AdminVw)." 

  To switch from the detail view to the summary view, select the "Summary View" radio button near the top of the page. 

• Adding a Note

  When you take an action via the PERC roster (e.g., if you override a requisite), please add a note to the student's record via the PERC roster to indicate why you took that action. Notes cannot be added via Quick Enroll. 

   

  How to Do It 

  To enter a note via the PERC roster: 

  1. Navigate to the enrollment requirement roster for the desired class. 
  2. Click on the "Audit/Information Links" tab. 
  3. Locate the student who needs to the note and click the "Tracking" link. 
  4. In the "Tracking of Key Transactions & User Notes" section: 
  5. In the "Note Type" drop-down, select "General." (The "Nondegree" note type is for use by CEPS staff only.) 
  6. In the "Notes" field, enter your note. 
  7. Click "OK" to return to the roster page. 
  8. Important: Click "SAVE" at the bottom of the roster page to save the note you just entered. 

• Dropping Students for Non-Compliance

  The PERC drop must occur on Friday, following the Grade Deadline, and be completed by 1:00 p.m. CST. Any students in a Drop status on the PERC roster by 1:00 p.m., who have not been processed by the College Dean's Office will be pulled into a final run by the Office of the Registrar.