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Office of the Provost and Executive Vice President

2020-2021 Master Calendar for Promotion, Tenure, Sabbatical, and Annual Evaluation

Maintained by the Office of the Provost, this calendar shows all dates related to Promotion, Tenure, Sabbaticals, and Annual Evaluations.

*Please use these dates as a guide for suggested deadlines.

Refer to the University Handbook for specific policy-related dates.

SEPTEMBER 2020*

STUDENT RATINGS: Department should notify tenure track faculty that student ratings are needed for reappointment.

SEPT/OCT 2020*

PROMOTION/TENURE: Candidates prepare materials for review.

OCTOBER 16, 2020

SPRING TEXTBOOK ADOPTIONS: All instructional personnel must submit their course material adoption selections to the University Bookstore.  By email to textbooks@ksu.edu or online using the Course Material Adoptions Form.

NOVEMBER 2, 2020

SABBATICAL LEAVE REQUEST: Faculty members applying for a sabbatical leave must make formal application to their department administrator no later than November 1 of the year preceding that for which leave is requested (University Handbook, Section E6).

NOVEMBER 9, 2020*

PROMOTION/TENURE: Department's promotion/tenure recommendations are forwarded to the Deans. Department Heads' recommendations are forwarded to the Candidates. Dean forwards documents to College Promotion and Tenure Committee.

DECEMBER 1, 2020*

PROMOTION/TENURE: College Promotion and Tenure Committee reports findings to Dean of College.

DECEMBER 11, 2020*

PROMOTION/TENURE: Dean notifies candidate and department head/chair of College and Dean's recommendations. Candidates may withdraw within seven calendar days.

DECEMBER 15, 2020

SABBATICAL LEAVE REQUEST: Applications must be submitted to the Office of the Provost by December 15th (UHB E6).

NOTICE OF NON-REAPPOINTMENT: Regular or probationary faculty/staff members in their second year of service must be notified of non-reappointment by December 15 (University Handbook Section C162.3).

[ONE YEAR NOTICE OF NON-REAPPOINTMENT]

Regular or probationary faculty/staff members who have completed two or more years of service must be given one year notice of non-reappointment.

DECEMBER 18, 2020*

PROMOTION/TENURE: Dean submits promotion/tenure materials and recommendations of those candidates who have not withdrawn for review to the Deans Council.

DECEMBER 2020 - JANUARY 2021

PROMOTION/TENURE: During December and January Deans Council reviews promotion and tenure files.

JANUARY 2020

UNCLASSIFIED EVALUATIONS: Note - On July 17, 2020 the university announced that annual evaluations of unclassified professionals and USS employees will be flexible for calendar year 2020. Thus, unclassified professional annual evaluations will be optional, not required for calendar year 2020. On July 22, 2020 the Provost announced that annual evaluations for faculty would continue on their regular schedule.   

Prior to January 15faculty, and those unclassified professional staff who have opted to have annual evaluations, submit documentation of activities and accomplishments for the period being evaluated. Colleges/units will establish internal deadlines. (Teaching faculty have the option of submitting Fall student ratings later than the rest of their materials.) 

The following tasks are accomplished according to timelines established within the college or unit:

  • Department/Unit heads complete evaluations.
  • Heads share evaluations with unclassified personnel.
  • Heads forward evaluation materials to appropriate Dean or Vice-President.

PROFESSORIAL PERFORMANCE AWARD: Prior to January 15, eligible full professors submit documentation to the department head. Colleges and departments will establish internal deadlines.

POST TENURE REVIEW:  Prior to January 15, faculty identified for review submit documentation to the department/unit head. Colleges and departments will establish internal deadlines.

FEBRUARY 5, 2021

PROMOTION/TENURE: Deans notify candidate and department head/chair of the Deans Council recommendation. Deans Council provides written report to candidate, department head/chair and dean if finding differs from that of the college. Deans Council sends recommendations to the Provost. Candidates not recommended by the Deans Council have fourteen calendar days to appeal to the Provost.

FEBRUARY 26, 2020*

EMERITI: Departments recommend faculty for emeritus status to Deans.

PROMOTION/TENURE: Provost sends recommendations for tenure and promotion to President.

FEBRUARY 28, 2021

UNCLASSIFIED EVALUATIONS: The unit head/chair will prepare by February 28, a written evaluation for each faculty and professional staff person, whether full or part-time, regular or term (University Handbook Section C46.1)

MARCH 1, 2021

NOTICE OF NON-REAPPOINTMENT: Regular or probationary faculty/staff members in their first year of service must be notified of non-reappointment not later than March 1.

MARCH 12, 2021*

PROMOTION/TENURE: Provost informs candidates of promotion/tenure decisions.

EMERITI: Deans and other unit heads reporting to the Provost forward recommendations to the Provost by emailing provostpersonnel@ksu.edu.

PROFESSORIAL PERFORMANCE AWARD: Deans forward their recommendations for the Professorial Performance Award to the Office of the Provost along with the candidates' materials.

MARCH 15, 2021

SUMMER TEXTBOOK ADOPTIONS: All instructional personnel must submit their course material adoption selections to the University Bookstore.  By email to textbooks@ksu.edu or online using the Course Material Adoptions Form.

APRIL 9, 2021* 

UNCLASSIFIED EVALUATIONS: Deans or unit heads forward the evaluation materials to the Provost or appropriate Vice President. For the academic organization, Deans/Unit Heads reporting to the Provost should submit a workbook containing the Summary Annual Evaluation Spreadsheets for their units to provostpersonnel@ksu.edu.

POST TENURE REVIEW:  Deans forward summary of reviews to the Provost by emailing the completed Post-Tenure Review Tracking Sheet to provostpersonnel@ksu.edu.

APRIL 16, 2021

FALL TEXTBOOK ADOPTIONS: All instructional personnel must submit their course material adoption selections to the University Bookstore.  By email to textbooks@ksu.edu or online using the Course Material Adoptions Form.

APRIL 16, 2021*

PROFESSORIAL PERFORMANCE AWARD: The Provost approves or denies the award and returns the candidates' materials to the Deans.

APRIL 30, 2021*

UNCLASSIFIED EVALUATIONS: The Provost and Vice Presidents return evaluation comments to the Deans and Unit Heads, as appropriate. 

MAY/JUNE 2021

BUDGET ALLOCATIONS: Final budget allocations are made to the units.

ANNUAL MERIT INCREASE, MARKET ADJUSTMENT, AND EQUITY ADJUSTMENTS: Recommendations for salary increases and market and equity adjustments are due in Provost's Office. A memo will be sent by the Provost with the schedule of deadlines in April or May.

MAY 15, 2021

Regular or probationary faculty/staff members on nine-month appointments who have completed two or more years of service and will not be reappointed must be given one-year notice of non-reappointment.

Regular or probationary faculty/staff members on twelve-month appointments who have completed two or more years of service may be given one-year notice of non-reappointment at any time, so long as it is a one-year (twelve-month) notice.

JUNE/JULY 2021

ANNUAL BUDGET REPORT: Units report finalized annual salaries, promotions, and tenure decisions to the Budget Office.

ANNUAL BUDGET DEVELOPMENT: Start budget process for next year.

JUNE/JULY 2021

UNCLASSIFIED EMPLOYMENT CONTRACTS: Copies of all contracts for all full time faculty and unclassified professionals are sent to Human Capital Services.

CONFLICT OF INTEREST FORMS: Faculty and unclassified professionals file their individual electronic conflict of interest forms.

JULY 2021

FY2021 BUDGET: Budget Office reports annual salaries and promotion decisions to Human Capital Services for payroll files.