2026-2027 Master Calendar for Promotion, Tenure, Sabbatical, and Annual Evaluation
Maintained by the Office of the Provost, this calendar shows all dates related to Promotion, Awards (university level), Tenure, Sabbaticals, and Annual Evaluations.
*Please use these dates as a guide for suggested deadlines.
Refer to the University Handbook for specific policy-related dates.
SEPTEMBER 2026*
TEVALS: Department should notify tenure track faculty that student ratings are needed for reappointment. Be sure to review TEVAL creation dates.
SEPT/OCT 2026*
PROMOTION/TENURE: Candidates prepare materials for review.
CONFLICT OF INTEREST FORMS: Faculty and unclassified professionals file their individual electronic conflict of interest forms.
OCTOBER 1, 2026
AWARDS: Coffman Chair for University Distinguished Teaching Scholars and University Distinguished Professor nominations due.
OCTOBER 15, 2026
SPRING TEXTBOOK ADOPTIONS: All instructional personnel must submit their course material adoption selections to the University Bookstore online by using the Course Material Adoptions Form.
NOVEMBER 1, 2026
SABBATICAL LEAVE REQUEST: Faculty members applying for a sabbatical leave must make formal application to their department administrator no later than November 1 of the year preceding that for which leave is requested (University Handbook, Section E6).
NOVEMBER 6, 2026*
PROMOTION/TENURE: Department's promotion/tenure recommendations are forwarded to the Deans. Department Heads' recommendations are forwarded to the Candidates. Dean forwards documents to College Promotion and Tenure Committee.
DECEMBER 1, 2026*
PROMOTION/TENURE: College Promotion and Tenure Committee reports findings to Dean of College.
DECEMBER 8, 2026*
PROMOTION/TENURE: Dean notifies candidate and department head/chair of College and Dean's recommendations. Candidates may withdraw within seven calendar days.
DECEMBER 15, 2026
SABBATICAL LEAVE REQUEST (Sabbatical Leave Guidelines): Applications must be submitted to the Office of the Provost by December 15th (University Handbook, Section E6).
NOTICE OF NON-REAPPOINTMENT: Not later than December 15 of the second academic year of service, if the probationary appointment expires at the end of that year; or, if an initial two-year probationary appointment terminates during an academic year, at least six months in advance of its termination (University Handbook, Appendix A).
*PROMOTION/TENURE: Dean submits promotion/tenure materials and recommendations of those candidates who have not withdrawn for review to the Deans Council.
DECEMBER 2026 - JANUARY 2027
PROMOTION/TENURE: During December and January Deans Council reviews promotion and tenure files.
JANUARY 2027
Prior to January 15, unclassified personnel submit documentation of activities and accomplishments for the period being evaluated. Colleges/units will establish internal deadlines. (Teaching faculty have the option of submitting Fall student ratings later than the rest of their materials.)
The following tasks are accomplished according to timelines established within the college or unit:
- Department/Unit heads complete evaluations.
- Heads share evaluations with unclassified personnel.
- Heads forward evaluation materials to appropriate Dean or Vice-President.
PROFESSORIAL PERFORMANCE AWARD: Prior to January 15, eligible full professors submit documentation to the department head. Colleges and departments will establish internal deadlines.
FEBRUARY 5, 2027
PROMOTION/TENURE: Deans notify candidate and department head/chair of the Deans Council recommendation. Deans Council provides written report to candidate, department head/chair and dean if finding differs from that of the college. Deans Council sends recommendations to the Provost. Candidates not recommended by the Deans Council have fourteen calendar days to appeal to the Provost.
FEBRUARY 15, 2027
AWARDS: 1) Big 12 Faculty Fellowship applications due; 2) Big 12 Faculty of the Year nominations due; 3) college submissions for the Commerce Bank and W. T. Kemper Foundation Undergraduate Outstanding Teaching Awards due (specific colleges per year); and 4) Nominations due for the University Distinguished Faculty Award for Mentoring of Undergraduate Students in Research and University Award for Distinguished Undergraduate Student in Research.
FEBRUARY 25, 2027*
EMERITI: Departments recommend faculty for emeritus status to Deans.
FEBRUARY 28, 2027
UNCLASSIFIED EVALUATIONS: The unit head/chair will prepare by February 28, a written evaluation for each faculty and professional staff person, whether full or part-time, regular or term (University Handbook Section C46.1)
MARCH 1, 2027
NOTICE OF NON-REAPPOINTMENT: Probationary faculty/staff members in their first year of service, if the appointment expires at the end of that academic year, must be notified of non-reappointment not later than March 1. Accordingly, persons who are appointed at mid-year (that is, January or February) must be notified by March 1 of the following calendar year if not reappointed for the next academic year (see University Handbook, Appendix A).
SABBATICAL LEAVE: Office of the Provost will notify deans/faculty of application decisions by March 1.
AWARDS: Nominations due for the following: University Outstanding Scholars Awards; Presidential Awards for Excellence in Undergraduate Teaching (faculty/GTA); Presidential Award for Outstanding Department Head; University Outstanding Department or Unit Award for Creating Opportunity and Access.
MARCH 9, 2027*
EMERITI: Deans and other unit heads reporting to the Provost forward recommendations to the Provost by emailing provostpersonnel@ksu.edu.
PROFESSORIAL PERFORMANCE AWARD: Deans forward their recommendations for the Professorial Performance Award to the Office of the Provost along with the candidates' materials.
MARCH 15, 2027
SUMMER TEXTBOOK ADOPTIONS: All instructional personnel must submit their course material adoption selections to the University Bookstore online by using the Course Material Adoptions Form.
MARCH 31, 2027
PROMOTION/TENURE: Provost sends recommendations for tenure and promotion to President.
APRIL 7, 2027*
PROMOTION/TENURE: Provost informs candidates of promotion/tenure decisions.
UNCLASSIFIED EVALUATIONS: Deans or unit heads forward the evaluation materials to the Provost or appropriate Vice President. For the academic organization, Deans/Unit Heads reporting to the Provost should submit a workbook containing the Summary Annual Evaluation Spreadsheets for their units to provostpersonnel@ksu.edu.
APRIL 14, 2027*
PROFESSORIAL PERFORMANCE AWARD: The Provost approves or denies the award and returns the candidates' materials to the Deans.
APRIL 15, 2027
FALL TEXTBOOK ADOPTIONS: All instructional personnel must submit their course material adoption selections to the University Bookstore. By email to textbooks@ksu.edu or online using the Course Material Adoptions Form.
APRIL 28, 2027*
UNCLASSIFIED EVALUATIONS: The Provost and Vice Presidents return evaluation comments to the Deans and Unit Heads, as appropriate.
MAY/JUNE 2027
BUDGET ALLOCATIONS: Final budget allocations are made to the units.
ANNUAL MERIT INCREASE, MARKET ADJUSTMENT, TFSA, AND EQUITY ADJUSTMENTS: Recommendations for salary increases and market and equity adjustments are due in Provost's Office. A memo will be sent by the Provost with the schedule of deadlines in April or May.
JUNE/JULY 2027
ANNUAL BUDGET REPORT: Units report finalized annual salaries, promotions, and tenure decisions to the Budget Office.
ANNUAL BUDGET DEVELOPMENT: Start budget process for next year.
SABBATICAL LEAVE: KBOR Leave Agreement Forms must be signed after new fiscal year salary is known but before July 1st.
JULY 2027
FY2028 BUDGET: Budget Office reports annual salaries and promotion decisions to Human Resources for payroll files.