H.R. AND I.T. UPDATES AND REMINDERS

By marcia

Wednesday, Sept. 2, 2026

From the college Human Resources team (HR)

Academic year pay schedule

Academic Year 2026-2027 (AY 26-27) begins with the pay period starting Sun., Aug. 16, 2026. The first paycheck is scheduled for Fri., Sept. 11. For nine-month unclassified faculty and graduate assistants, academic year pay begins with the Sept. 11 paycheck and continues biweekly through the last day of AY 26-27.

See the complete AY 26-27 pay schedule on the Payroll Pay Dates page.

Annual contract renewals discontinued in FY27

Beginning in Fiscal Year 2027, K-State no longer issues annual employment contract renewals for employees on regular university appointments. Instead, employment will continue under the terms of your initial or most recent contract, subject to university policies.

What changes?

    • Annual contract renewals will no longer be required.
    • Employees with approved pay changes will receive a pay acknowledgment email as their official notification:
      • 12-month faculty: June
      • 9-month faculty: August
    • Promotions or title changes still require a new employment contract.

Accessing compensation information

Employees can continue to view compensation history, salary information, and work details through HRIS. Compensation displayed in HRIS reflects base salary only. Direct questions regarding stipends or pay breakdowns to your unit’s business fiscal officer.

For more information, contact your departmental HR liaison or Human Resources.

Time and Leave: Employee and supervisor responsibilities

Reporting time and leave accurately is one of our most important responsibilities. Every pay period, employees and supervisors work together to ensure hours are recorded correctly, paid accurately, and properly documented. Expectations of employees and supervisors are outlined below.

Supervisor responsibilities for non-exempt (hourly) employees

Supervisors of hourly (non-exempt) employees carry an important responsibility each pay period. You should make sure that every hour worked is recorded correctly and employees are paid accurately.

    • Review your employees’ timecards each pay period to confirm that punch-in and out times reflect actual hours worked.
    • Monitor time entries on a daily or weekly basis, not only at the end of the pay period. Regular review catches errors before they become payroll issues.
    • If a non-exempt employee holds positions in multiple departments, confirm that hours are recorded against the correct assignment so pay is applied to the right funding source.
    • Talk with your employees about overtime expectations. Approval for overtime should happen before extra hours are worked, not after.
    • Approve timecards and time-off requests promptly, before the payroll deadline each pay period.

Student worker hour limits

Student workers have specific hour limits under K-State PPM Chapter 4720 (Hourly Student Employees) and PPM Chapter 4845 (Graduate Teaching Assistants). Supervisors and students need to know these limits.

Important notes for supervisors:

    • When a student is employed in more than one department at the same time, the total hours across all departments count toward the applicable weekly maximum. Departments should coordinate to prevent students from exceeding these limits.
    • International students on F-1 or J-1 visas are subject to strict federal immigration limits. Exceeding these limits may put the student’s visa status at risk. When in doubt, contact your HR liaison or the International Student and Scholar Services office.
    • Overtime is not automatically approved for student employees. Supervisors must approve overtime in advance and only when necessary.

Timesheet approval roles

Employees and supervisors must approve non-exempt employees’ timesheets. Please review and approve time-off requests promptly so that pay processing is not delayed. If you experience difficulties with the Time and Leave system, reach out to your HR liaison for support.

One-time performance bonus

Eligible employees will receive a one-time performance bonus to be issued as a supplemental payment on Sept. 17, 2026. It is based on the calendar or academic year 2025 performance evaluation, depending on employee type. Details about the calculation or amount will be shared soon.

To confirm your eligibility for the one-time bonus, please contact our Budget Fiscal Officer or your HR liaison.

 

From the college Information Technology team (IT)

Classroom tech support

To ensure we resolve classroom technical issues as quickly as possible, please follow the below steps if you have a problem in ANY classroom.

Primary step (for both urgent and non-urgent IT issues):

  • Send an email to it-help-artsci@ksu.edu.
  • Subject line: Enter only the building name and room number (e.g., Eisenhower 104).
  • Body: Provide a brief description of the issue.

For immediate support in urgent situations

If the issue is actively preventing you from teaching class, send the above-mentioned email and then call Arts and Sciences IT at 785-532-6961. The A&S IT team will address issues in department-owned classrooms or route requests to the Classroom Tech team in Client Services if the room is centrally scheduled.