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Division of Information Technology

IT Help Desk
Kansas State University
Hale Library
2nd floor
1117 Mid Campus Dr N
Manhattan KS 66506

785-532-7722
800-865-6143
helpdesk@k-state.edu

Leaving K-State

Leaving K-State? There are several tasks you will need to complete before leaving K-State, such as deleting unwanted mailing lists, and more. See the Student and Employee Checklists for more information.

Access to IT Resources

See below for more information about what each group retains and loses access to when leaving K-State:

Students who leave K-State

NOTE: Students must have taken a credit course.

Students who leave K-State:
Retain* access to:Lose access to:
  • Email and calendar account
  • eProfile
  • Student records in KSIS
  • Personnel records in HRIS Employee Self Service
  • Lafene Health Center Patient Portal
  • Online library journals and databases
  • Unix file system
  • Canvas (1 year after leaving)
  • OneDrive (1 year after leaving)
  • Office Online web apps (1 year after leaving)
  • Office ProPlus (1 year after leaving)
  • Duo Two-Factor Authentication
  • GlobalProtect VPN

* As long as the password is current and not compromised, the services associated with each role continues. However, continued access is subject to changes in university resources and policies.

Employees who leave K-State
Employees who leave K-State:
Retain* access to:Lose access to:
  • eProfile
  • Personnel records in HRIS Employee Self Service
  • Lafene Health Center Patient Portal
  • Online library journals and databases
  • Unix file system
  • OneDrive (240 days after leaving)
  • Office 365 (email, forwarded email, MS Office suite, etc.) (240 days after leaving).
  • Files stored on central file servers and Active Directory systems
  • KSIS
  • Canvas
  • Duo Two-Factor Authentication
  • Zoom
  • GlobalProtect VPN

* As long as the password is current and not compromised the services associated with each role continues. However, continued access is subject to changes in university resources and policies.

NOTES:

  • At the request of the appropriate university administrator, and with the approval of the Chief Information Officer, email may be terminated immediately for cause. This requires a formal email or letter by the requesting administrator to the Chief Information Officer.
  • Before leaving K-State, employees should share business-related files with their supervisor, as appropriate.
  • Computers (desktop and laptop) are inventoried and owned at the unit level. The unit controls the reuse and disposal of the computer and should follow K-State’s Media Sanitization and Disposal Policy (PPM 3436). The Division of Information Technology provides reuse and disposal service to units who do not have IT staff that provides this service. See the Computer Deployment Request form to request this service.
  • IMPORTANT: See the University Retention Schedule for information about retention requirements for university documents and data.
Emeritus faculty and staff
Emeritus faculty and staff
Retain* access to:Lose access to:
  • Email account
  • Online library journals and databases from campus computers. 
    Requests for remote access to continue research activities will be considered on an individual basis
  • Canvas
  • Zoom
  • MS Office Suite and Office 365 apps, including OneDrive (3 weeks after retirement date)
    NOTE: Access can be extended by having the department representative complete the eID with extended access form on behalf of the faculty or staff member. Business reason must be given for access to be granted. 
  • KSIS
  • Duo Two-Factor Authentication
  • GlobalProtect VPN

* As long as the password is current and not compromised, the services associated with each role continues. However, continued access is subject to changes in university resources and policies.

Retirees
Retirees
Retain* access to:Lose access to:
  • Email account
  • Online library journals and databases from campus computers. 
    Requests for remote access to continue research activities will be considered on an individual basis
  • Canvas
  • Zoom
  • MS Office Suite and Office 365 apps, including OneDrive (3 weeks after retirement date) 
    NOTE: Access can be extended by having the department representative complete the eID with extended access form on behalf of the faculty or staff member. Business reason must be given for access to be granted. 
  • KSIS
  • Duo Two-Factor Authentication
  • GlobalProtect VPN

* As long as the password is current and not compromised, the services associated with each role continues. However, continued access is subject to changes in university resources and policies.