• Ensure a University property number is attached to each item costing $5,000 or more and all such property owned is on the University permanent inventory records including items purchased with Foundation funds and received as gifts. A departmental inventory is to be maintained for items costing or received as gifts which are under $5,000. The same inventory procedures will apply however, the items are not reported to the Controller's Office. A departmental inventory number is to be used.
  • The serial number of each item, if available, is to be added to the permanent inventory records.
  • Items no longer owned by the department are to be removed from the permanent records after a Disposition of Property form is approved.
  • The Authority to Use KSU Property Off Campus form is to be completed and approved before any property is taken off campus.

The Inventory policies and procedures are in Chapter 6510 Property Inventory of the University Policies and Procedures Manual.

For more information and assistance, please contact the Division of Financial Services 785-532-6525.