Department of Geology

Department POR

Department Purchase Order Request (POR) Form
Requester/ Department Instructions
Click here for the form

  1. Purchase Order Request Form
    1. Fill out the purchase order request tab on the POR.xls excel file
      1. All information is important. It is always better to have too much information than too little. There are fields with pop up notes for completing the form. If you have any questions, please don't hesitate to ask any SSC Staff
      2. Nickname/ Project of Funding is optional
    1. PIN # is Required. Providing this information will ensure correct funding is imported directly into the iBACHi system. The PIN # can be found on all End of Month (EOM) and Chart of Accounts (COA) reports. If you have any trouble locating this number, please contact any SSC Staff to help.
    2. In the case of funds where multiple choices can be made for one type of account, such as Start Up accounts, just select on PIN #. SSC accounting will take care of the correct splits.
    3. DO NOT change the name of any tabs in the excel file to be emailed. Doing so only takes time for SSC accounting staff to re-name the tab(s) back to the original name.
    4. After completing the Purchase Order Request Form, attach and email the excel file to sscas@ksu.edu
    5. You will receive a Purchase Order email from Shared Service Center for signatures using Adobe Sign. This is web based, compatible with both Windows and Mac operating system and does not require sign up. You also have the option to sign using you mobile phone. Please be sure to add echosign@echosign.com to your safe senders list, as this may go to your “junk” email the first time.
    6. The order of signatures will be designated from SSC Staff using Adobe Sign and will route in the following order:
      1. Requester
      2. Approver
      3. Everyone – Final copy (including the Department Admin who will be cc’d) with al signatures and auditing report.
    7. The Purchase Order emailed back for signatures will have the PO number you can reference when placing the order
  2. BPC Purchase Invoice/ Receipt Submission (after placing your order)
    1. When you receive your invoice/ receipt please forward to sscas@ksu.edu, or print and send via campus mail, or in person to 213CBC. Doing so speeds up processing the payment document
    2. It is not required, but helpful if you can not the Purchase Order number on the invoice/ receipt(s)
    3. Contact any SSC Accounting Staff with any questions.POR Example