Emergency Payroll Request

While it does not occur often, due to timing, missing paperwork, or other unforeseen errors, an employee may find themselves in a position where they either did not receive their pay or received only a portion of their wages. If this occurs, please contact your departmental HR liaison. Department HR liaisons are encouraged to reach out to Time and Leave to determine the best course of action to initiate payment of missed wages. time-leave@ksu.edu *(See Guidance for HR Liaisons section below)

Missed wages can cause hardship for an employee. If needed, Payroll can work with the department and employee to pursue alternative options.

There are a few options to consider that may provide funds (via loan) to the employee temporarily until they are paid the missing wages through payroll. Once the employee receives their pay, they are responsible for repaying the funds provided through the loan. Loan funds are usually available to the employee between 24-48 hours.

Options available include:

• K-State Accommodation Loan (through Kansas State University Foundation)
• Emergency Student Loan (DFS Cashier’s Office and Office of Student Financial Aid)

Please contact Payroll (payrl@ksu.edu) for more information on these options.

Guidance for HR Liaisons

Please refer to the Time and Leave reporting page for detailed guidance:

Time & Leave Reporting | K-State | Kansas State University

NOTE: When a payroll issue has been discovered, please reach out to Time and Leave to identify the next steps needed to initiate the Historical Correction process in order to pay the missed wages. Once Time and Leave has completed their process, the Historical Corrections are usually sent to Payroll for the next pay period’s Supplemental.