Emergency Payroll Request

While it does not occur often, due to timing, missing paperwork, or other unforeseen errors, an employee may find themselves in a position where they either did not receive their pay or received only a portion of their wages. If this occurs, please contact your departmental HR liaison. Department HR liaisons are encouraged to reach out to DFS Payroll to determine the best course of action to expedite payment of missed wages.

Missed wages can cause hardship for an employee. Payroll will work with the department and employee to pursue alternative options if needed. Please contact Payroll (payrl@ksu.edu) for more information.

Forms

• Supplemental Pay Form (PER-8): Used to request supplemental pay for exempt employees
• For non-exempt employees, submit a completed/updated signed timesheet

 

Guidance for HR Liaisons

When a payroll issue has been discovered, please reach out to payroll to identify next steps. Payroll will work diligently to get the employee paid on the first available supplemental pay cycle. In the meantime, there are a few options to consider that may provide funds (via loan) to the employee temporarily until they are paid through payroll. Once the employee receives their pay, they are responsible for repaying the funds provided through the loan. Loan funds are usually available to the employee between 24-48 hours.

Please reach out to DFS Payroll to discuss options available including:

• K-State Accommodation Loan (through Kansas State University Foundation)
• Emergency Student Loan (DFS Cashier’s Office and Office of Student Financial Aid)