Kansas State University will bill approved sponsors and, at least temporarily, move the charges from the student account and post to the sponsor account. Ultimately, the student remains liable for any charges the sponsor does not pay.
If you have a Service Authorization Form, a Letter of Credit, or a Tuition Voucher, the Sponsorship Authorization Form does NOT need to be submitted. Please email the qualifying document(s) to sponsorship@ksu.edu.
To avoid the accrual of late fees/default charges on the student account, please submit all necessary documentation at least two weeks before the start of each semester. A waiver of late fees will not be granted for late submissions of documentation. The student must pay the associated late fees.
For any subsequent changes, please submit by the first of each month to ensure timely billing. Changes or cancellations to the sponsorship must be requested current term.
Please note that any student information that is protected by FERPA must be requested through the student.
For any questions relating to our Sponsor Billing Program, please email us.
To the sponsor:
Provide your Wildcat ID number for sponsorship agreement submission.
Provide grades if required as part of your sponsorship agreement.
Provide a class schedule if required as part of your sponsorship agreement.
Provide any additional information requested by the sponsor that is protected by FERPA.
Monitor your KSU email account for important billing notifications.
To the sponsor:
Provide accurate and timely invoices for sponsored students, which will include any and all charges that have been previously authorized by the sponsor.
PLEASE NOTE: If sponsors wish to view the full account statement—including all student charges and any charges not covered by sponsorship—they must request this information directly from the student. Due to privacy regulations, we are unable to release full billing details without the student's consent.
To the student:
Accurate billing to outline what charges are the responsibility of the student, which includes any charges NOT authorized for sponsor payment.
To the student:
Communicate terms of sponsorship and covered charges.
Communicate any changes or termination of the sponsorship.
To the university:
Payment must be submitted on time in accordance with university invoicing procedures.
Clear expectations of coverage and any changes made to the sponsorship.