Space Surveys
The Annual Space Survey is administered by the Office of Space Management with the purpose of updating and maintaining the University's Space Database. The Space Survey will include information that is important for internal and external reporting. The survey includes the Manhattan, Salina, & Olathe campuses as well as the research facilities that are spread out over the state.
Instructions
All colleges and departments need to review their current space inventory to confirm room functions, floor plan accuracy, and department space allocations. It is the responsibility of each dean, department head or administrative unit leader to ensure that all of their units provide the requested information.
The main purpose of the space survey is to verify room types, room use functions, and current users of the space. The functional classification of a room should be based on the activities conducted in that room over the fiscal year and must reflect the average functional use. Instructions for completing the space survey can be found at the link below.
Room Use Codes
Room use codes and descriptions indicate how rooms are classified based on the expected activities taking place in them. The room's classification should be determined by the activities conducted in that room over the fiscal year, reflecting the average functional use.
Please check your department’s list of assigned spaces by room and verify if the room functions are accurately depicted. The room use code can be found on the floor plans in the form of a number (e.g., 310 - Office) or in the department inventory spreadsheet under the column labeled "Location Type." If a room is used for more than one function, please note the average percentage of time that each function utilizes the space (e.g., 50% utilization, classroom/research).
If you are unsure about how to classify a specific room, please make a note of the space and contact the Office of Space Management.