Program/Plan Timelines
Before you begin
- Plan ahead. Curriculum proposals move through multiple levels of review and approval. Submit early enough to allow time for revisions or questions at any stage of the process.
- Complete local approvals first. Proposals must complete all required department, school, and college-level review before advancing to university-level governance.
- Deadlines represent the latest recommended point in the approval process. Meeting an individual deadline does not guarantee the requested effective term if additional revisions or approvals are required.
- Incomplete proposals may be delayed. Proposals requiring additional information, corrections, or significant revisions may move to a later approval cycle or effective term.
- New programs require additional approvals. New degree, major, certificate, and other applicable program proposals may require Provost and Kansas Board of Regents approval in addition to university governance.
- Graduate proposals follow additional governance steps. Graduate-level proposals must complete the applicable Graduate Council review and approval process.
- Final implementation is dependent on completion of all required approvals. A proposal cannot be published in the catalog or implemented in KSIS/DARS until the approval process is complete.
Course Approval & Implementation Deadline
Course proposals must complete Faculty Senate approval and final Registrar processing before enrollment begins for the intended effective term.
* Graduate proposals only.
|
C oursedog |
Approval/Process Step | Fall – Change to Current Program | Fall – New Program | Spring – Change to Current Program | Spring – New Program |
|---|---|---|---|---|---|
| Author | Proposal Initiated in Coursedog | Reviewed by Curriculum Liaison & REG | Reviewed by Curriculum Liaison & REG | Reviewed by Curriculum Liaison & REG | Reviewed by Curriculum Liaison & REG |
| Assessment Committee (AC) | Assessment Approval | Reviewed by Assessment Office | Reviewed by Assessment Office | Reviewed by Assessment Office | Reviewed by Assessment Office |
| Department Committee (DC) | Department Faculty Review / Department Committee | Review prior to August DC meeting | Review prior to August DC meeting | Review prior to August/September DC meeting | Review prior to August/September DC meeting |
| College Committee (CC) | College Curriculum Committee | Approval by September meeting | Approval by September meeting | Approval by November meeting | Approval by November meeting |
| GR Assessment (GA)* | Graduate Assessment Council | Approval by October/November | Approval by October/November | Approval by January/February | Approval by January/February |
| GR Council Academic Affairs (GCAA)* | Graduate Council Academic Affairs | Approval by November meeting | Approval by November meeting | Approval by February meeting | Approval by February meeting |
| GR Proposals* | Graduate Council | Approval by December meeting | Approval by December meeting | Approval by March meeting | Approval by March meeting |
| FSAAC | Faculty Senate Academic Affairs | Approval February–April | Approval by February meeting | Approval by April meeting | Approval by April meeting |
| FSEXC | Faculty Senate Executive Committee | Approval by May meeting | Approval by March meeting | Approval by May meeting | Approval by May meeting |
| FS | Faculty Senate | Final approval by May meeting | Final approval by March meeting | Final approval by May meeting | Final approval by May meeting |
| PR | Provost Review | Provost review to determine whether KBOR action is required | Provost queue by April | Provost review to determine whether KBOR action is required | Provost queue by August |
| KBOR | Kansas Board of Regents | If applicable, KBOR review/action required before implementation | Final approval by May meeting | If applicable, KBOR review/action required before implementation | Final approval by September meeting |
| Pre Integration | Registrar Review | REG review to ensure program is ready for integration | REG review to ensure program is ready for integration | REG review to ensure program is ready for integration | REG review to ensure program is ready for integration |
| Approved | System Integration | Integration into KSIS and applicable Coursedog modules | Integration into KSIS and applicable Coursedog modules | Integration into KSIS and applicable Coursedog modules | Integration into KSIS and applicable Coursedog modules |
| Post Integration | Final Registrar Processing | KSIS updates/code creation, DARS adjustments or builds, and other required system updates | KSIS updates/code creation, DARS adjustments or builds, and other required system updates | KSIS updates/code creation, DARS adjustments or builds, and other required system updates | KSIS updates/code creation, DARS adjustments or builds, and other required system updates |
Note(s):
- Committees do not meet during the summer break; proposals not approved by the final spring meeting will resume review in the fall.
- Fall course proposals must receive final Faculty Senate approval before enrollment begins for the fall term, typically the Monday following Spring Break.