Employee COVID-19 vaccine requirement

On Sept. 9, President Joe Biden issued an executive order requiring the COVID-19 vaccine for federal employees, contractors and others. It has been determined that this executive order and the Safer Federal Workforce Task Force guidance applies to Kansas research universities and their employees. The Kansas Board of Regents has provided formal guidance stating that this order applies to Kansas State University, the University of Kansas and Wichita State University.

As always, the health and safety of our faculty, staff and students remains our top priority. The vaccine requirement applies to all K-State employees, regardless if they work on federal contracts. K-State has more than 275 federal contracts and cooperative agreements affecting almost every aspect of our university. The vaccine requirement does not apply to students who are not university employees.

All K-State employees must be fully vaccinated against COVID-19 by Tuesday, Jan. 4, to comply with the recent federal requirement. This requirement applies to all K-State faculty and staff as well as graduate and undergraduate student employees. The COVID-19 vaccination is a condition of employment. Employment will end on Sunday, Jan. 9, for employees who have not been fully vaccinated or received a medical or religious exemption by Jan. 4.

K-State faculty, staff and student employees must submit proof that they will be fully vaccinated against COVID-19 and should submit vaccine documentation by Monday, Nov. 29. Employees may request a medical or religious exemption by completing and submitting the appropriate form by Monday, Nov. 15.

Read frequently asked questions about the COVID-19 vaccine requirement for K-State employees.

View a timeline of key dates.

Read the K-State Today special announcement.

Timelines to meet deadlines

K-State encourages all employees who are not already vaccinated to start the process immediately because it can take several weeks to become fully vaccinated. View a timeline of key dates.

The Centers for Disease Control and Prevention defines fully vaccinated as:

  • Two weeks after the second dose in a two-dose series, such as the Pfizer or Moderna mRNA vaccines.
  • Two weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine.

To meet the Jan. 4 deadline, employees should review the following timelines for the three primary vaccine options.

Nov. 23, 2021
Last day to receive first vaccine dose

Dec. 21, 2021
Last day to receive second vaccine dose

Jan. 4, 2022
Deadline to be fully vaccinated

View CDC Moderna overview.

Nov. 30, 2021
Last day to receive first vaccine dose

Dec. 21, 2021
Last day to receive second vaccine dose

Jan. 4, 2022
Deadline to be fully vaccinated

View CDC Pfizer overview.

Dec. 21, 2021
Last day to receive single dose vaccine

Jan. 4, 2022
Deadline to be fully vaccinated

View CDC Johnson & Johnson overview.

Vaccines are free and widely available. To get vaccinated, students, faculty and staff can contact Lafene Health Center, their local health departments, local pharmacies or private physicians. Find local appointments through the state of Kansas Find My Vaccine website or the CDC vaccines.gov website.

Learn about other ways to find a COVID-19 vaccine.

Lafene Health Center is offering the one-dose Johnson & Johnson and the two-dose Moderna vaccines as available. COVID-19 vaccines are available from Monday through Friday. Appointments are required and can be made on the myLafene+ patient portal or by calling Lafene Health Center at 785-532-6544.

Learn more about COVID-19 vaccines at K-State.

 

COVID-19 vaccination documentation

K-State faculty, staff and student employees must submit proof that they will be fully vaccinated against COVID-19 and should submit vaccine documentation by Monday, Nov. 29. The definition of fully vaccinated for the purposes of the federal mandate does not include booster doses at this time.

Proof of employee COVID-19 vaccination can be submitted by uploading the necessary documentation to the myLafene+ patient portal.

Learn how to submit your COVID-19 vaccine card.

 

Exemptions

Employees who wish to request an exemption for a medical or religious exemption must complete and submit the appropriate form by Monday, Nov. 15.

Exemption requests will be approved or denied by Nov. 19. This timeline allows time to get a single-dose Johnson & Johnson vaccine and be considered fully vaccinated by the Jan. 4 date.

Learn more about the process for exemptions and the decision timeline.