What to Disclose in Cayuse OI

Explanation:

This question helps to provide the correct set of questions for disclosers. Staff and part-time or non-tenure track faculty who are not involved in research only fall under the Kansas Board of Regents COI policy and will see a more limited set of questions. Full-time faculty and researchers will see additional questions that allow this disclosure to comply with all federal research-based COI rules and regulations.

Select the option that best describes your role at K-State. If you are a temporary faculty member of any type, select the option "Part-time, non tenure track, or adjunct faculty member"

Explanation: If you selected either part-time/non tenure-track faculty or staff you will see the option to declare whether you conduct research at K-State. If you do not conduct research at the University, you will see the standard set of questions. However, if you indicated that you are involved in University research you will the additional options that allow this disclosure to be compliant with federal COI policies and regulations.

Explanation: You can use the Annual Disclosure form to request prior approval for consulting or outside employment at any time including during the annual update. You do not need to submit a separate form for prior-approval requests if you are already submitting an Annual Disclosure for other purposes.

However, if you only need to request prior approval, you should select yes to this question and completely fill out the rest of the form with all relevant activities over the previous 12 months. Cayuse OI only carries over data from the previously submitted disclosure. If you already completed information about your outside activities and you want that to carry over to next year's disclosure, you must add the activities to all submissions including ad hoc disclosures and prior approval requests.

Explanation: Answering "no" this question will not allow you to disclose any outside activities or financial interests. Generally, if you conducted any work outside of the University, received $5,000 or more in compensation, or held equity you should be answering yes to this question.

Explanation: Each selection in this question will generate a corresponding section of questions that can be found in the left-hand menu. You should select all that apply even if two categories apply to the same entity. ALL activity with entities outside of the United States should be reported regardless of if that activity fits into a different category. There is "catch-all" option to report these types of activities.

You can return to this question at any time prior to your submission of the form to select or deselect options for which you need to disclose.

• Activities that are part of an approved sabbatical plan do not require prior approval from the COI Program and they do not need to be disclosed in Cayuse OI.
  
  
• Activities that are conducted during a sabbatical but that are outside of the sabbatical plan have the same disclosure requirements for activities of the same type conducted while not on sabbatical.

None of the following activities require prior approval from the COI Program, but discussing with your Department Head or supervisor is always advised. All of these activities require disclosure if the compensation received is $5,000 or more.

• Leadership positions in professional societies;
• Serving on a master's or doctoral thesis committee at another university
• Service with accreditation agencies

• Company ownership or founding a company does not require formal prior approval from the COI Program; however, it is advisable to talk to your Department Head prior to starting the company. Ownership, even partial, of an entity requires disclosure because there is $0 threshold for privately held equity.

• Consulting does require approval before engaging in the activity and all consulting should be reported Cayuse OI.

• Holding public equity (only applicable to tenure-track faculty and researchers) does not require prior approval and only needs to be disclosed if you own over $5,000 or 5% of a single entity.

• Ownership of intellectual property rights independently and outside of the KSU Research Foundation requires disclosure in Cayuse OI even if that intellectual property has not generated any revenue. Copyrighted work does not need to be disclosed.

• Receipt of royalties of $5,000 or more from a single entity requires disclosure in Cayuse.

• Holding a foreign or domestic position or professional appointment at another university, (paid or unpaid) requires both prior approval and disclosure in Cayuse OI;

• Running or having fiduciary responsibility for a research endeavor at another university (running a lab, institute or program) requires both prior approval and disclosure in Cayuse OI;

• Receiving compensation from the sale of publicly traded or non-publicly traded equity does not require prior approval and only requires disclosure if the proceeds of the sale are over $5,000;

• Becoming an employee of a third-party entity requires both prior approval and disclosure in Cayuse OI;

• Holding a Board of Directors, Board of Trustees, CEO, CFO, or other fiduciary role, whether compensated or uncompensated requires both prior approval and disclosure in Cayuse OI;

• Serving as an expert witness does not require prior approval but does require disclosure of the activity regardless of the amount of compensation in Cayuse OI;

• Practicing a licensed profession (e.g., veterinarian, architect, nurse, attorney) requires both prior approval and disclosure in Cayuse OI;

• Musical and other creative performances and exhibitions do not require prior approval and only require disclosure in Cayuse OI if the compensation is $5,000 or more.

• Teaching a semester length and/or for-credit class for another university does require both prior approval and disclosure in Cayuse OI;

• Conducting short courses including non-credit or professional courses does not require prior approval but requires disclosure in Cayuse OI;

• Presenting or conducting a workshop at professional meetings or other similar gatherings does not require prior approval for COI purposes, but may require other approvals if the meeting is outside the United States. This activity requires disclosure if it is (1) outside of the United States or (2) results if $5,000 or more of compensation.

None of the following activities require prior approval from the COI Program, but discussing with your Department Head or supervisor is always advised. All of these activities require disclosure if the compensation received is $5,000 or more.

• Peer Review of articles and grant proposals;
• Academic Program Review at another institution;
• Preparing scholarly publications such as textbooks, conference proceedings, and publications in academic or peer reviewed journals;
• Editorial Services for educational or professional organizations.

Sponsored or reimbursed travel does not need prior approval for COI purposes but may require other approvals particularly if the travel is international.

Sponsored/reimbursed travel needs to be disclosed under the following circumstances:

1. The travel was sponsored or reimbursed by an entity outside of the United States;
2. The travel was greater than $5,000;
3. You have sponsored awards from the Department of Energy and the travel could be seen as reasonably related in some way to any of your Department of Energy sponsored research regardless of dollar amount.