ARPS Committee Meeting Notes July 11, 2018 - 9 A.M.

Term	CAPP Chair	CAPP Secretary	ARPS Chair	ARPS Secretary
2017-18	AR	EN	HE	ADM
2018-19	BA	AG	AS	ED
2019-20	ED	TC	EN	AR
2020-21	HE	AS	BA	AG
2021-22	EN	AR	ED	TC
2022-23	AG	BA	HE	AS
2023-24	TC	ED	AR	EN
2024-25	AS	HE	AG	BA
2025-26	AR	EN	TC	ED

ITS Update (Gould)

Information Technology Services (ITS) continues to recover from the Hale Library fire which damaged the K-State main data center and displaced about 100 of ITS full-time staff and students. While electrical power was reconnected to the data center on June 18, electrical power has yet to be restored to the entire building. Work on the roof is planned for July 18. For more information, see the overview page for the Hale Recovery Plan. http://www.k-state.edu/hale/

ITS has divided our work into three phases. Our Phase I goal was restoration of IT services, which occurred between May 22 and June 1.

In Phase II, ITS is focusing on recovery projects (June 18-August 17) in preparation for the start of fall semester. Projects have been put on hold to continue with the recovery process.

There are 52 projects in this phase in four focus areas:

• Data Center Operations
• Services Evaluation
• Service Operation
• Staff

For more information visit: http://www.k-state.edu/its/recovery/index.html

In Phase III, ITS will work on redefining our way forward that includes work on the IT Strategic Plan and drafting the Enterprise Infrastructure 2.0.

Registrar's Office Updates (Pfaff)

1. Upcoming dates
   • July 16 – last day to update S19 class schedule, identify students needing a W noted in KSIS if drop date is greater than start date
   • July 30 – KSIS grad application closed for Summer candidates, Intersession begins.
   • Aug 10 – last day of summer classes
   • Aug 13 – in preparation for F18 – classroom capacity report run daily until end of second week. See Dean's calendar
   • Aug 17 – end of Intersession, end of semester processes.
2. Curriculog - summer reduced activity, July 1-15 make updates to form, update notification to final review, create Prefix change, CIP change, and EZ forms (change grade basis, etc.), review web help and update, publish external deadlines on website, training plan for Fall, review in-form help, etc. Working to update committees for next academic term
3. PUM9 Testing – going live July 22.

Undergraduate Admissions Updates (Blankley): The office is caught up!

1. August Orientation and Enrollment: August 16-17, Olathe campus students to be matriculated daily same as Salina students, refactored the O&E application so it is mobile friendly and will be accessible soon, still need to get the military affiliation process updated.
2. Final transcript and test score verification indicators: pulling lists of students who have not sent transcript or test scores – will give them a service indicator that stops them from adding classes. – contact Sarah if need to change sections for a student.
3. Report of students who have AP credit – Cyndi Slover in Records can work with your college to run a list of new freshmen getting AP credits.

Projects recently completed

Contractual Market-Based Education (CMBE) – Business Analysis (Pfaff): College of Education had first CMBE agreement approved. They will use Graduate School non-degree request process for enrolling until new process figured out. They are building instruction sheets for the entities contracting to determine the enrollment needs, class section number, etc., to make enrollment easier. Since they are global classes, they go through EIS process. Once approved, they go into KSIS and will have special class attributes. Sections will start with Y, not Z. Student will have special plan code (GED-CMB). Dean Mercer is working with legal counsel to set up agreements with the student and the outside entity. Additional things to be addressed: only 9-15 hours if non-degree seeking, dropping a class with no refund, etc. Currently students pay for the class themselves and are reimbursed by employer, but they are hoping to change this for Fall. In October, will review and work out more kinks.

Current projects

General Data Protection Regulation (European Union Privacy Law eff 5/25/2108) – Business Analysis (Nielsen/Pfaff):

Continues to be a work in progress! Pratt formed group to assist with the goal. Hope to be there soon.

Automate Student Program Plan Change Process- Business Analysis (Gehrt):

Working to get rid of manual routing of forms, making them electronic and then manually put into KSIS. They will meet in 2 weeks to decide the next project and hope that this will be put in the list to do soon.

DARS Request Audit Page Re-Design for Student (Gehrt):

Making progress, it is being tested, and hope to have it available by Fall! They are changing the Request screen only for students

Fluid Class Search and Enrollment (On-Hold):

Enrolling from mobile device – on hold because of other issues.

SSC Campus

was open during fire so allowed many to do jobs. Training modules are being borrowed from other universities, making the current website more useful. In the last stage of bringing Grad students and non-degree students into the system will hopefully done by end of July.

Updates – Jennifer Gehrt:

Office 365 Group rather than the listserv. Population builder programmer is now gone, so listservs to not update. Good short videos on how to use Office 365. You sign into Office 365 Webmail at either webmail.ksu.edu or at the top of the KSU web page header:

Will come up with one Zoom ID for ARPS and CAPPS.