Meeting Notes July 13, 2016 - 9 A.M.
401 Hale Library
Attending
Pfaff (KSIS/Reg), Washburn (AG), McCammant (AG), Jana Elsasser (AR), Baker (AS), Cunningham (BA), Niedfelt (BA), Griffin (ED), Murphy (ED), Lease (EN), Fund (EN), Karen Pence (HE), Scott Schlender (GR), Jo Maseburg-Tomlinson (GC), Blankley (ADM), Susan Cooper (REG), Monty Nielsen (REG), Dandaneau (PROV), Blake (ISO), Loren Wilson (ISO), Letourneau (ISO), Gould (iTAC), Caffey (ITS), Elizabeth Walker (Guest), Ann Pearce (Guest)
Student Access Center (Guests – Walker and Pearce)
Elizabeth Walker and Anne Pearce, Student Access Center staff, presented power point workflow of the problems and the solutions.
Elizabeth Walker can be contacted for training.
Reinert (Olathe) asked if this tool would work for their campus? Currently the tool only works for courses taught on the Manhattan campus.
CAPP Request: Monitoring Summer School Enrollment (Pence)
There is concern with over enrollment in summer sessions. Over 21 hours is too much for fall/spring semesters, however that threshold may need to be lower for summer as sessions are more concentrated. Enrollment functions don’t stop a student from enrolling in too many hours for the summer terms as the limits are set at 21. What is an appropriate amount of summer semester hours is very situational considering which sessions they are enrolled in. These limits also impact financial aid.
There are set-ups in KSIS for the summer semesters that Pfaff can adjust, but she needs a policy clarification/update. Graduate limit is set at 9 hours, but Schlender is having to do manual overrides for some students, so would like their policy to change from 9 to 12. How to account for summer session overlaps?
Will be reported to CAPP for policy decision first before analyzing the details of implementation in KSIS.
Registrar's Office updates (Pfaff)
http://www.k-state.edu/registrar/events/
- Summer 2016 End of Semester Processing
- Upcoming Fall 2016 dates
- Spring 2017 dates for class scheduling
Unofficial Transcripts
- June 15th moved to Production. Only currently enrolled can order the pdf document, labeled very clearly as an unofficial transcript. Holds do not impact this process.
Class Scheduling Page Audits
- Working on in a test environment. This is a page that class schedulers utilize. The audits will be tracking every change, so lots of audit information. This will be available in Production soon.
Warning/Dismissal
- In December there will be additional functionality.
- Pfaff investigated questions about some students who were not on dismissal and the college thought they should be? Reinstatement not the issue, it was that the students had a large amount of NC or no credit grades.
- The definition for dismissal is If not in 1st semester, them must have 20 hours or more for assessment of dismissal. These NC grades don’t count in the total. Many times ELP students. This is working as designed, that Pfaff is aware of. Retakes also null out the first F and the first retake is not double counted.
- Cunningham asked about a summer loophole. Summer/Fall first semester logic ignores Summer as policy states. Allows student to have F’s in Summer, then Fall and still continue on because Fall was considered their first semester.
- The policy regarding what is a first semester and how to count the 20 hours should be reviewed by CAPP for policy adjustment.
Preferred Name
- Pfaff updated the group about this change in student self service, first, middle and last. There will be be help pages and FAQs. It will be ready by August 1st. The preferred name is seen in the Student Center, class roster, grade roster, email system, white pages (see both perm and pref) and Canvas. The Permanent name only is on the ID card, used on search pages, and most administrative pages. They will be monitored and changed if found to be inappropriate.
Undergraduate Admissions updates (Blankley)
Preferred Name
The ability to update their preferred name in KSIS will exist for any admitted applicants. However, Admissions will not direct students to this function. Will be fine if they find it on their own.
June Orientation Re-Cap
- Baker, Cunningham – Everything went VERY well. Thank you thank you thank you. Will boxed lunches continue? They loved it because it allowed the parents and students to attend more sessions as they were mobile.
Final Transcript Holds – 258 Final HS transcripts, 1153 Final College Tx Holds applied.
August O&E - 210 registered so far.
Selective Engineering – Complete.
Conduct Questions – Live on the online application for undergraduate admission next Tuesday, July 19th.
Gender Questions On the horizon
- Many universities have added or will be added to their applications for admission. 2 part questions.
Projects Recently Completed
Reverse Transfer status in KSU Advisor Center (Cooper/Blake)
- 275 transcripts that they send out each semester.
StrengthsQuest themes in KSU Advisor Center (Blake)
- In Production now, link from the strengths to brief descriptions of what they mean.
KSIS-Point and Click Integration (Blake)
- Lafene integration, in Production now.
Bundle 41 (Blake)
- In Production last weekend.
Projects Nearing Completion
DARS Upgrade and Migration to Converged Infrastructure (Cooper)
- Original plan was for next week for upgrade and CI in late July. However many items with the DARS application went down and despite many efforts, we couldn’t make them work. The decision was made to go ahead with the Upgrade and CI move July 12th.
- Some testing in production will happen today, the 13th, then available to all users tomorrow, July 14th.
- Features include the ability to link to course catalog/descriptions. HTML formatted audit (allows requirements to be expanded or contracted by viewer, previous audits will show at the top of the page). Users will still be able to print a pdf version. There is a way to print the html version, but it has several steps, Cooper will send out. There will be items in KSIS Help.
- Wilson mentioned that this is a prime example of why all systems need to be on the CI.
KSIS Migration to Converged Infrastructure (Letourneau)
- *** KSIS will be unavailable ~ 5 p.m. July 29 - 31 ***
- Users will have to re-allow pop ups, any deep links will need changed.
- There will have K-State Today articles, etc. starting to go out next week.
KSIS-Talisma Integration (current student data) (Blake)
Current Projects
SSC Campus:
- i. KSIS Integration (Blake) - Continue to tweak to include more information. Would like some more data integration. Card swipe integration. Hope to wrap up technical work in next few weeks. Dandaneau, consultants say we are way ahead of schedule, so doing well on implementation.
- Tutor Implementation (Dandaneau/Blake/Cunningham)
- Tutoring will be prioritized next to be integrated with SSC. Allow tutors to more in tuned with what advisors are seeing to help aid students from the SSC information.
- August going live with a pilot kick-off
Curriculog (Nielsen, Pfaff)
- Some versions of a course add and change forms to test with in their test environment. Working on a users role document. Who are in which roles, etc. Next want to test the workflow piece. They continue to meet as a group, business process discussions, etc. Also, how will we expand to other groups and departments?
Open/Alternative Textbook Icon (Pfaff/Blake)
- Project picked back up by new student government. A new $10 tuition fee added to help pay for these online course materials. The icon is a purple book with an 'O' on it. Students will be able see this icon to know it is available by course.
Track Student Internships (Blake)
- Moving ahead with development based on business process analysis.
PeopleTools 8.55 and Campus Solutions 9.2 upgrades (Blake/Letourneau)
- Not much new to share, will start in earnest in next few weeks.
KSIS-ModoLabs Integration (K-State Mobile) (Blake/Letourneau)
- Mobile app was just released. Will be working with REG and Modolabs for what they will release in next phase of items to be integrated.