Records management training

Current offerings

Records and Information Management Month

 

Celebrate Records and Information Management Month this April as we spotlight the essential role that secure, organized, and well‑managed information plays in K‑State’s success. All month long, we’ll feature engaging guidance on identifying records, navigating device and account policies, managing email effectively, and making smart use of generative AI in the workplace. Plus, University Records Manager Danielle Hall will lead dynamic training sessions to help you sharpen your records‑management skills and get ready for the upcoming Campus Shred Day event. A list of the trainings can be found below.

Upcoming Sessions:

    • RM 101: April 1st 10:30a.m. - 12:00 p.m. (Hale Library 181 and Zoom)
    • CatFiles/W:Drives Migration: April 3rd, 12:00 p.m.-1:00 p.m. (Zoom)
    • AI Best Practices: April 7th, 12:00 p.m.-1:00 p.m. (Zoom)
    • Shred Day Prep: April 9th, 3:00 p.m. - 4:00 p.m. (Zoom)
    • KORA Informational Meeting: April 15th, 3:00 p.m. - 4:00 p.m. (Zoom)
    • RM 101: April 17th , 2:30-4 p.m. (Hale Library 181 and Zoom)
    • RM 101: April 21st, 2:30-4 p.m. (Hale Library 181 and Zoom)
    • Manhattan Shred Day: April 23, 9:00 a.m. - 12p.m.
    • RM 101: April 24th 2-3:30 p.m. (Zoom)

Introduction to Records Management: Records Management 101

This course covers the basic information needed for records creators and designees. The course walks attendees through why records management is important, the university retention schedule, legal requirements, and paper and electronic records. It concludes with an in-depth discussion on how to identify records and the process of updating the university retention schedule.

Registration

To register for a session, sign up through HRIS self-service or email learning-develop-hr@k-state.edu. When sending an email, please include your name, employee ID and the course title (e.g., Records Management 101). Attendees will receive credit in HRIS.

If you have questions about the course content or would like to request a training session, contact Danielle Hall at libsc@k-state.edu.

Micro-training

Additional micro-training sessions are available upon request. Topics can include:

  • Generative AI best practices with records and data.
  • Electronic records management.
  • Shared drive file management.
  • CatFiles / W:Drive migration.
  • File system development and naming conventions.

Helpful tip sheets

Is it a record? (PDF): This helpful document uses a decision flowchart to help you determine if something is a record. It also provides definitions of common records management terms.

Records lifecycle (PDF): This PDF illustrates the lifecycle of a record and provides definitions for common records management terms.