K-State Student Union | Union Programs Council (UPC)

This position reports to the department of Student Programs and Involvement and is supervised by the Program Manager/SPI. It is a part-time student position, non-excempt.

Supervisory responsibility: No

Work schedule: Not to exceed 20 hours/week when school is in session. This is a 9-month position with the potential to extend to a 12-month position.

Job Summary

Responsible for supporting the department with administrative and/or project-based tasks while gaining valuable hands-on experience.

Qualifications

  • Be at least 16 years of age (18 years of age for maintenance department)
  • Bachelor’s degree
  • Current enrollment in a master’s program at Kansas State University
  • Enrolled in no fewer than six credit hours
  • Strong communication skills (verbal and written)
  • Basic computer skills, including proficiency in Microsoft Office Suite
  • Organizational and time management skills

Responsibilities

  • Serves as advisor to designated Union Program Council (UPC) student event-planning committee(s) co-chairs.
  • Monitor financial condition of designated UPC budgets, reconciling and submitting invoices for payment in a timely fashion.
  • Provide specific programming and leadership oversight by managing student volunteers.
  • Respond to inquiries related to activities and services.
  • Participate in planning of events and programs.
  • Work to promote and encourage improved programming efforts.
  • Gain experiential knowledge in agent and contract negotiation.
  • Maintain records for historical purposes that include event/program attendance numbers, evaluations of events and programs, and co-sponsors.
  • Attend departmental meetings, retreats, touch-base meetings, committee meetings, and co-chair meetings.
  • Develop experience in organizing and executing meetings and presenting leadership topics.

Additional Information

  • Is subject to possible changes in work schedule due to the operational needs of the department.
  • Recognizes responsibilities and apply effective work habits and attitudes to meet work requirements.
  • Is required to attend work regularly and on time.
  • Plans appropriately for absences and assumes personal accountability for work.
  • Assist with other duties as assigned.
  • Displays a desire and willingness to work in a collaborative, innovative, flexible, and team-oriented environment.

Key Learning Opportunities

  • Technical skills – Seeks new skill development. Develops and maintains technical skills relevant to position. Effectively carries out position responsibilities.
  • Critical thinking skills – Strategic thinking. Analytical abilities (can break down tasks into small, manageable tasks). Ability to problem solve.
  • Communication skills – Skilled in speaking, writing, and listening, with or without accommodations. Digital communications fluency (Teams, email, etc.). Personal branding such as promoting self and image. Body language. Emotional intelligence (being aware of and in control of own emotions).
  • Organizational skills – To include time management, prioritization, multitasking.
  • Manageability/Professionalism – Takes directions. Listens. Implements responsibilities. Accepts constructive feedback. Coachable. Accepts personal responsibility.
  • Teamwork – Works for the good of the team to support department and Union goals. Builds relationships. Collaborates with others. Values others’ point of view. Demonstrates awareness and respect for cultural and individual differences.
  • Leadership skills – Leads by example. Works toward desirable outcomes. Delegates as appropriate. Motivates self and others. Provides input to develop goals and objectives. Meets deadlines.
  • Creative skills – Open to new ideas and processes. Innovative thinker. Resourceful. Questions current processes to improve workflow.
  • Adaptability skills – Resounds positively to changing circumstances. Flexible. Resilient. Adapts to changes in processes, procedures and responsibilities. Transfers current job knowledge to handle new situations.
  • Customer service skills - Provides support to both prospective and existing customers. Provides high quality services. Actively seeks resolution. Creates positive experiences for all customers and guests.

Skills and Abilities/Physical Demands

Work in a general office environment. Remain seated/stand 75% of shift. Finger dexterity/movement for typing, picking up small objects and utilizing varying office equipment. Sight to view computer, documents, and general office machinery. Verbal and written communication to present, convey and exchange information and ideas accurately and quickly. There are no hazardous or significantly unpleasant physical conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the key functions of this position.

Position(s) Supervised

  • None
View this position description as a PDF.

How to apply

Complete the Division of Academic Success and Student Affairs’ Coordinated Graduate Assistantship application. As a part of the process, applicants must provide a cover letter, resume, list of professional references, and other documents as required by the position(s).

Apply online by February 20.