Position Description
Kansas State University
Associate Vice President for Campus Planning and Facilities Management
The Associate Vice President for Campus Planning and Facilities Management is a senior management position responsible for directing and oversight of all aspects of campus planning, facilities design and construction including the Manhattan, Salina and Olathe campuses and the research and extension offices across the State of Kansas. The AVP reports directly to the Vice President for Administration and Finance.
The associate vice president is expected to play a significant leadership role in building collaborative relationships with executive leadership and campus units in planning and constructing facilities in accordance with the University's K-State 2025 Visionary Plan and the Campus Master Plan, including integration of sustainability into campus infrastructure. The AVP will also work collaboratively providing excellent customer service with the Kansas Board of Regents, Office of Facilities and Property Management, architects, engineers, contractors and other external constituents.
Fiscal Responsibilities
- Development and oversight of
- Campus Planning and Facilities Management's budget, expenses and revenues with support from Facilities Financial Services
- University's annual capital improvement and deferred maintenance budgets in coordination with the Division of Facilities and input from campus constituents
Managerial/Leadership Responsibilities
- Management of the Campus Planning and Facilities Management
- Provides leadership/guidance over approximately 25 CPFM employees
- Oversees recruitment of talented, quality staff and ensures their continued professional development, including staying abreast of new technologies and software that impacts design and construction of projects as well as facility maintenance
- Manages space planning and allocation
- Oversees coordination of project program planning, scheduling, budgeting, pro-forma creation, financing/bonding, economic forecasting
- Oversight of landscape architecture, campus project inventory, contract development/negotiation, property acquisition, regulatory compliance, fire marshal compliance and health department compliance
- Coordination with the Campus Planning and Development Advisory Committee
- Development and oversight of the University's Capital Improvement and Deferred Maintenance
Programs
- Primary representative for development of the University's capital projects utilizing the Campus Master Plan ensuring successful completion by monitoring all projects and preventing time delays and cost overruns
- Oversees planning, design and construction of new and renovated capital projects, costs control and recommended delivery method
- Leads the completion of the University's five-year capital improvement plan approved by the Kansas Board of Regents
- Works with the Division of Facilities in the development of deferred maintenance projects and the allocation of repair and rehabilitation funding
- Manages development of RFQs, RFPs, bids, contracts and proposals for architectural, engineering and construction services ensuring that Kansas statutes, Office of Facilities and Property Management and Kansas Board of Regents policies and procedures are followed
Collaborative Responsibilities
- Serves as University representative to the Joint Building Committee of the Kansas Legislature including presentations and reports as requested
- Participates on negotiating committees when convened and with other regulatory agencies as required
- Coordinates projects by working collaboratively with the Division of Facilities and Division of Public Safety staff
- Develops and maintains collaborative relationships with the following campus stakeholders: administrators, deans, department heads, faculty senate, classified senate, student government
- Develops and maintains collaborative relationships with the following external constituents: Kansas Board of Regents, Office of Facilities and Property Management, State Fire Marshal, Kansas Department of Health and Environment, Kansas ADA Office, architectural firms, engineering firms and other consultants, contractors and vendors
- Completes special projects as assigned by the Vice President for Administration and Finance and other executive staff
Required Skills
- Knowledge of capital facilities construction processes
- Knowledge of RFP and procurement processes, contractual terms and conditions
- Ability to negotiate terms of contracts and grievances
- Experience with or some knowledge of utilities and infrastructure, landscape design, and engineering systems as well as architecture
- Experience with developing and managing capital budgets
- Experience in providing oversight and management of a major capital improvement program
- Fiscal strategic planning; knowledge of operating and capital budgets from multiple funding sources
- Strong collaborative interpersonal skills and the ability to build positive and effective relationships with administrators, faculty, staff, students and external constituencies
- Ability to effectively communicate complex information clearly in written and oral format to a variety of audiences
- Demonstrated ability to be a creative problem-solver, strategic thinker and decision-maker
- Demonstrated commitment to quality, customer service, staff development and safety
- Knowledge of legal, regulatory, and code requirements related to facilities and construction
- Knowledge of current facility management software
Minimum Requirements:
- Bachelor's degree in architecture, engineering, planning or a related field
- Ten or more years of significant experience in providing leadership in the planning and management of facilities construction including a minimum of five years of active supervision of a large/diverse staff (specifically Architecture, Landscaping and Engineering specialties)
- Successful completion of background investigation prior to employment
Preferred Qualifications:
- Master's degree in architecture, engineering, management or finance from an accredited University
- Successful and progressive professional and administrative experience in facility construction and management in higher education
- Experience integrating sustainability and historic preservation concepts into design and construction of new and existing facilities (specifically, experience with LEED and BIM modeling)
Application Guidelines:
Review of applications will begin April 8, 2013, and will continue until the position is filled.
All correspondence will be considered in confidence and nominations and inquiries are encouraged. Applications should include a letter of application; resume and complete contact information for five references, including the candidate’s professional relationship with each reference listed.
Send application materials electronically to: Tim de Noble, AIA, Dean of Architecture, Planning and Design and Search Committee Chair, at (vpafsearch@k-state.edu). Nominations and inquiries may also be sent to Dean de Noble at that address.
Kansas State University is an equal opportunity employer and actively seeks diversity among its employees. Criminal background check required.