CIRT: Critical Incident Response Team

The Kansas State University Critical Incident Response Team (CIRT) assesses and coordinates the response to significant campus situations and events on the Manhattan campus.  The CIRT assists the community and its members to return to a more normal state of functioning and suggests future preventative measures.

These events may include:

  • student death or significant trauma
  • serious student situations involving medical or psychological concerns
  • campus threats or emergencies that directly affect the well-being of students and the campus community

Issues of inappropriate student conduct are referred to the Office of Student Life and the Student Judicial Program.

CIRT reports to the Dean of Student Life.

Method of Operation - Crisis or Threat

An immediate crisis or threat should be reported as soon as possible to law enforcement (call 9-1-1), including the K-State Police (785-532-6412).  Following notification of law enforcement, a crisis or threat involving a K-State student should be reported to the Dean of Students or the Office of Student Life (OSL).
 
For non-emergency situations, faculty, staff, and other individuals may use the OSL "Student of Concern" reporting system regarding concerns about a student.  MAKE A STUDENT OF CONCERN REPORT.
 
Step 1:  Dean of Students or Office of Student Life is notified of a crisis or threat involving a K-State student.
            Dean of Students:  785-532-6237
            Office of Student Life: 785-532-6432
 
Step 2:  The CIRT chair initiates the CIRT process.
·      The CIRT chair gathers necessary information about the incident, and then contacts the CIRT, which may include Situation-Specific Response Personnel (SSRP).  The Dean of Students is also notified.  If the situation warrants, a CIRT member proceeds immediately to the site of the incident or to the hospital.
·      If warranted, the CIRT chair may call an emergency meeting of the CIRT.  The decision to have an emergency meeting is determined by the chair. 
o   Student Access Center (SAC) will be contacted to determine if the student is registered; if registered, SAC staff will attend.
o   SSRP may be requested depending on crisis response needs.
·      The CIRT works with the Division of Communications and Marketing and the Dean of Students to coordinate any press releases or contact with the media regarding a crisis.

Step 3:  The CIRT meets:
·      Assesses the reported incident(s)
·      Shares and gathers additional information
·      Plans a response
·      CIRT members coordinate various services and OSL maintains documentation of actions taken.

In the event the CIRT believes that it may be necessary to expel a student pursuant to the Threat Management Policy (PPM 3015), the following procedures will be followed:

1.         The CIRT chair and at least one other administrator will use reasonable efforts to communicate with the student as soon as practicable, giving the student an opportunity to respond regarding the alleged conduct.

2.         The CIRT chair will document the student's response regarding the alleged conduct.  If the student does not respond, the CIRT chair will document the efforts made to obtain the student's response. 

3.         If the CIRT chair determines that expulsion is warranted, the student will be notified in writing as soon as possible.

4.         A student wishing to appeal the CIRT chair's determination must do so by notifying the Dean of Students in writing within three (3) calendar days of receiving the determination.  During the pendency of the appeal, the student and the University must follow the CIRT chair's determination, including any restrictions on the student's being on campus.

The Dean of Students will schedule a meeting to discuss the appeal as soon as practicable.  Persons present at the meeting are limited to the student, one non-attorney representative for the student, one attorney representative for the student, the CIRT chair, the Dean of Students, and a University police or security officer.  If the student brings an attorney representative, a member of the Office of General Counsel should be present.  Representatives (including attorneys) are not permitted to speak during the meeting, other than to the person they are accompanying.

            The Dean of Students will determine any other procedures, as circumstances may require.

            Within seven (7) calendar days after the meeting, the Dean of Students will issue a written decision affirming, overturning, or modifying the CIRT chair's decision.  The Dean of Students' decision is the final decision of the University.

5.         Nothing in this procedure shall prohibit the University from taking action to alleviate a perceived immediate threat.   

Step 4:  Family and K-State community support:
·      OSL will contact family or alleged victims, if warranted.
·      If the situation warrants, support for the family may be provided and a university liaison designated.
·      CIRT members may contact roommate, significant other, or siblings, if they attend K-State, and others, as determined by the CIRT chair.

Step 5:  Post-event procedures:
·      The CIRT chair will provide a summary to members, including SSRP, to debrief and plan any appropriate follow-up programs or activities necessary.
·      The CIRT members, including SSRP, evaluate the procedures followed and make suggestions for revisions to the procedures.

CIRT Members

CIRT is chaired by the Director of Student Life.  Other core CIRT members include representatives from the student's College Dean’s Office, Counseling Services, K-State campus police, and the University Attorney.  A larger group of response personnel from departments and units across campus collaborate with CIRT, as requested.

Confidentiality

CIRT members, as administrative agents in an educational institution, adhere to the laws and standards governing the disclosure of information to third parties both within and external to the University.  Such information is disclosed only on an administrative need-to-know basis and only according to the relevant statutes that govern such disclosure.