1. K-State home
  2. »Research
  3. »Faculty Resources
  4. »Funding
  5. »FDA-USRG

Research

Request for Proposals

The Office of Research Development announces the fall 2018 FDA and USRG call for proposals for Kansas State University tenured or tenure-track faculty who are interested in receiving assistance in their scholarly activities and professional development. Note: faculty must have at least some percentage of their appointment devoted to research. 

If you seek support for travel/projects occurring between January 1, 2019 and June 30, 2019, apply in this competition. Applications are due at 5:00 p.m. Monday, October 1.

For travel/projects occurring between July 1, 2019 and December 31, 2019, apply in the spring 2019 competition (applications are due March 4, 2019). 

Please attend an FDA and USRG Information Session to learn more about the program. The session is scheduled for Wednesday, September 5, 2018 at 3:30 in Union 207. 

Download a PDF version of the request for proposals. 

Faculty Development Awards (FDA)

The President’s Faculty Development Awards program provides support for travel to international meetings (primarily at international locations) or to meet with program officers from potential external sponsors. 

FDA application information and FAQs

What is a Faculty Development Award (FDA)?

A Faculty Development Award (FDA) is primarily used for travel to present research/scholarly activity at a professional meeting. Priority is given to travel requests for international meetings held outside the United States. International meetings held within the United States are accepted but have a lower funding priority than others. National or regional meetings do not qualify for this opportunity. These awards can also be used to present an art show/performance at an international location. Travel to the office of a potential external sponsor can be funded under this program, but you must commit to submitting a proposal to an external funder within a year. 

What do FDAs support?

FDA awards only support travel expenses to present a research, scholarly, or creative activity and discovery paper/scholarly work/performance at an international meeting or visit an external funder/sponsor. Travel expenses for graduate students or postdocs are not covered. Travel to your sabbatical destination is not covered as well, but travel from your sabbatical destination to an international conference is, particularly if it is less expensive than traveling from K-State. Proposals will not be accepted to reimburse costs incurred prior to review of your proposal.

Who can apply and when?

To apply, faculty must be either tenure track or tenured and must have at least some percentage of their appointment devoted to research.  This percentage must be documented in the Department Head’s Letter Form.  New faculty (assistant professors or equivalent and above) can apply to each round of funding (spring and fall) for their first two years at K-State (a maximum of four consecutive proposals), even if they receive funding. Faculty members at K-State for more than two years may apply every round; however, once funding is attained through the either the FDA or USRG program, a faculty member is not eligible for the next round of funding (i.e., there must be one at least round between submissions). 

  • For travel occurring between January 1, 2019 and June 30, 2019, apply in the fall competition.

  • For travel occurring between July 1, 2019 and December 31, 2019, apply in the spring competition.

  • If your trip straddles July 1, you can apply in either round; however, the fall round is preferred when you have enough advanced notification of your meetings.

What are the priorities of the FDA program?

Funding priority is given to an applicant who:

  1. is a new faculty member;
  2. is in a discipline where outside support is minimal but who is pursuing available opportunities;
  3. is shifting research fields or specialties and needs to demonstrate mastery of new techniques or to conduct pilot projects that will enhance the chances of securing extramural funding; or
  4. does not already have a startup or other commitments from the university.
Precedence is given to the following reasons for travel in the order given: 
  1. invitation to an international meeting held outside the United States to give a presentation;
  2. recipient of an award;
  3. travel to the office of potential external sponsor(s)/funder(s) or travel to an international meeting to present a peer-selected paper;
  4. participation in a colloquia or workshop;
  5. presentation of a poster session; and
  6. invitation to an international meeting held within the United States to give a presentation or address a group (not as a second author on a paper presented by someone else). 

Applicants are expected to seek outside support routinely; thus, lower priority is given to previously funded FDA awardees who have not subsequently attempted to obtain extramural support. Applicants with extensive outside support also receive a lower priority.

Opportunities to meet with students at foreign institutions to discuss graduate study at Kansas State University may enhance requests for foreign travel but cannot be the sole purpose of the travel. Faculty Development Awards are not intended for research travel; you should instead apply to the University Small Research Grants program.

What if an opportunity arises outside the competition timeframe?

Proposals are accepted only during the two competition time frames. “Out-of-round” proposals will NOT be accepted.

What is the typical funding range?

The typical funding range is $1,000 to $3,500. 

How many FDA proposals can I submit to this current call for proposals?

Due to the limited funding available to this program, a PI may submit only one FDA proposal per competition. PIs should not submit to both the FDA and USRG programs in the same competition. 

What are award acceptance and approval contingencies?

You may apply for funding prior to a paper being accepted for presentation; however, the award will be approved contingent on that acceptance, and funds will not be released until your paper is accepted and documentation is provided to ORD.

How are proposals reviewed?

Proposals are reviewed by a committee of experienced researchers composed of representatives from all colleges on a rotating basis. Three primary reviewers are assigned to each proposal to review and score the proposals. Reviewers meet to discuss the proposals as a group. Proposals are then ranked in the session based on their final review assessment by the panel. The panel gives its funding recommendations to the Research Office, which makes the final decision on who is funded and on the level of funding based on the funding available. Proposals are evaluated on scholarly merit, the qualifications of the applicant, and the potential that the proposed activity will lead to outside funding (in fields where such funding is available) or positive impact on work at K-State. 

When will I know whether I have received an award?

Award notifications will be sent by December 1 for the fall round and by May 1 for the spring round. 

What are the requirements of an FDA grant awardee?

By accepting the FDA funding, you agree to the following:

  • The money awarded will be spent within a year as specified in your proposal. You cannot use the funds to attend a different conference/meeting than the one addressed in your submission.
  • You will provide a short final report that summarizes how you used your funding and addresses the benefits you and K-State have (and will) receive from this funding (e.g., who did you network with, what new collaborations were established, research projects that will result, conference proceedings, students recruited, etc.). You will also need to attach a copy of your travel voucher or procurement card voucher (do not include supporting documentation). If you visit an external funder, a submitted (or soon to be submitted) proposal should be attached to your report. For fall submissions, reports should be submitted on or before December 1 of the year following the award and on or before May 1 of the year following the award for spring submissions. PIs who do not submit this report are not eligible to receive funding from the FDA/USRG programs until this report is turned in. 
  • The Office of the Vice President for Research will use the information from your report and input from you to write an article highlighting your trip and what it accomplished.
  • If published or verbal information is communicated about your supported travel, you must cite the FDA program as the funding source.
  • You will serve on an FDA/USRG proposal review panel if asked.
Application Instructions

TO BE CONSIDERED FOR FUNDING, the following documentation MUST be included in your packet:

  1. FDA Cover Sheet

  2. Abstract (1-page maximum): This should be an abstract of your submission, NOT of the paper you are presenting.

  3. Detailed Budget with Funding Justification: Round total requested to the nearest dollar. Include pertinent backup documentation (Expedia, Orbitz, etc.) as well as how you arrived at your costs if estimated—see guidance below.

  4. Supplemental Funding Information, if applicable

  5. Detailed Itinerary (1/2-page maximum) 

  6. Narrative (4-page maximum): Explain WHY funds are needed, WHY the meeting is important to you and Kansas State University, and HOW it fits into your overall career/research plan—see guidance below.

  7. Short Vita (2-page maximum): See guidance below.

  8. Funding History information for past 3 years: Include FDA/USRG awards with explanation of status/outcomes—see guidance below.

  9. Department Head’s Letter Form. Link to form on the ORD website.

In addition, you must fill out a transmittal sheet via eSign that includes signatures by the PI, Department Head, and Associate Dean or Dean. This form will be initiated by ORD when you have submitted your proposal with all of the above components. 

To submit: 
  1. Create ONE PDF file of the items listed above, in the order given

  2. Email the file as one attachment to: ord@ksu.eduwith the subject line “FDA Submission”

  3. Signatures will be generated by the eSign system. You will receive an email from the system and should immediately log in through the link in the email and sign as PI. Your department head and dean will then receive emails requesting their signatures. Make sure your department head is aware that signing will be requested via eSign. ORD must receive all signatures within a week of the proposal due date; otherwise, your proposal will be returned without review. You will NOT receive a reminder to complete this task. 

If you have any questions, email ORD (ord@ksu.edu) or call 785-532-6195.

INCOMPLETE PROPOSALS WILL NOT BE ACCEPTED

 

Additional guidance

1. Narrative (4-page maximum)

This is your chance to explain why your proposal should be funded, how it will help you attain your goals, and how it will enhance your field of study at Kansas State University. Clearly state the purpose, goals, and importance of your request as well as the significance of the meetings/show/performance. Make the proposed project relevant to your professional development at K-State and your research/professional goals. Consideration is given to the importance of the proposed activity to the applicant’s field, the applicant’s ability to complete the work, and the probability that the work will lead to scholarly contributions such as publications, exhibitions, etc. You should include a short (1/3- to 1/2-page) synopsis/summary of the paper to be presented. Indicate who you will be networking with at the meetings. See the additional questions to think about below for the two main types of travel grants.

The review team consists of a diverse group of individuals from across campus. Make sure your proposal can be understood by faculty who may be reading out of their area of expertise, but be assured they will apply the same academic rigor as to more familiar information. Proposals are reviewed for conceptualization, approach, methodology, reasoning, clarity, and responsible use of resources.

2. Vita (2-page maximum)

Provide a short curriculum vita that indicates previous scholarly or creative work pertinent to the proposed effort. If particular past activities require more extensive treatment, describe them in the narrative section.

3. Funding history

Supply a list of all proposals (include extramural activity, FDA and USRG proposals) prepared in the past three years. Separate the list into Funded and Pending/Not-Funded proposals. List each proposal by title, source, and amount requested. In a one-paragraph report, briefly explain the status/outcome of all FDA and USRG awards received.

4. Budget and justification

Be sure to include an itemized budget with a justification that explains the expenditures and how the included costs were derived. You should include Orbitz/Expedia and conference printouts to document travel, hotel, and registration costs. Also indicate the number of hotel nights and days of per diem you are requesting. Per diem rates should be based on some type of standard such as those for the State of Kansas or the US State Department

Identify any supplemental funding sources (e.g., co-sponsors, department, etc.) and itemize amount of contribution. The review committee looks favorably on projects that are co-sponsored (while recognizing that disciplines differ in their opportunities for additional funding and co-sponsorship). Funding from multiple sources is neither required to receive an award nor a guarantee of funding. If funds are requested from a co-sponsor and denied, this should be explained. Remember to have co-sponsor(s) sign the application form to document the commitment. If an applicant’s department is providing funds, this should be documented in the department head’s letter form.  If an applicant uses personal funds to cover part of the expenses, this can be listed. Personal funding is neither expected nor encouraged by the review committee. 

5. Department head's letter form

When fully completed, the upper portion of the Department Head’s Letter Form covers the information required for submission. In addition, the form includes a space for your Department Head to communicate his/her support for this project as well as what the significance of the project is, in particular to you, your department and K-State.  If you are an invited speaker, this input should also address how prestigious the invitation is (i.e., invitation to be a key note speaker versus an invitation from a friend/colleague to lead a session).

Additional things to think about
FDA International Conference Proposals should address the following:
  • What is the significance of the conference to the applicant’s field?
  • What is the participation level and type by the applicant?
  • What is the frequency of the meeting (annually, biannually, etc.)?
  • How was the peer review accomplished?
  • Was this solicited or an open-ended invitation?
  • Will the papers or proceedings be published for all or part of the presentations?
  • How will Kansas State University benefit from the applicant’s attendance?
  • Who will you be networking with at the meeting? How will this benefit you? K-State?
  • What are your plans for recruiting graduate students?
 FDA External Sponsor Visit Proposals should address the following:
  • Give an outline of the project for which outside funding is being sought.
  • Why will travel be more effective than contact by email, telephone, or mail?
  • Is the project interdisciplinary?
  • Is this a large-scale project such as a center or institute? What is the size of the funding sought?
  • Will travel include visits to more than one potential sponsor in the same city?
  • Will this project carry full overhead rate if funded?

NOTE: An FDA award to visit a funding agency should be considered a commitment by the applicant to complete and submit an appropriate proposal for outside funding. 

 

Forms

 Download FDA FAQs and instructions (PDF)

University Small Research Grants (USRG)

The University Small Research Grants (USRG) program is a “seed” grant program to support early research, scholarly activity, and other creative efforts. 

USRG application information and FAQs

What is a University Small Research Grant (USRG)?

A University Small Research Grant (USRG) is designed as a seed grant to support small research projects, scholarly activity, and other creative efforts. These small grants can cover graduate student support, undergraduate student hourly assistance, small equipment, supplies, materials, services associated with the activity, computing for data processing, and travel to a site where the activity will occur (but not travel to meetings or conferences). Computer software can be requested to support scholarly activities in USRG applications; however, if the equipment already exists on campus, utilization of existing equipment is normally recommended.

What items are NOT supported by USRG awards?

The USRG program does not support sabbatical travel, construction, publication costs, faculty salaries, or classified salaries. Proposals will not be accepted to reimburse costs incurred prior to the review of the grant. Awards will not be given for activities normally considered departmental responsibilities (e.g., designing a new curriculum, surveying alumni).

Who can apply and when?

To apply, faculty must be either tenure-track or tenured and have a least some percentage of their appointment devoted to research. This percentage must be documented in the Department Head’s Letter Form. New faculty (assistant professors or equivalent and above) can apply to each round of funding (spring and fall) for their first two years at K-State (a maximum of four consecutive proposals), even if they receive funding. Faculty members at K‐State for more than two years may apply every round; however, once funding is attained through either the FDA or USRG program, a faculty member is not eligible for the next round of funding (i.e., there must be at least one round between submissions).

  • For projects occurring between January 1, 2019 and June 30, 2019, apply in the fall competition.
  • For projects occurring between July, 1 2019 and December 31, 2019, apply in the spring competition.
What if an opportunity arises outside the competition timeframe?

“Out‐of‐round” funding is NOT available for USRG proposals.

What are award approval contingencies?

An award may be termed as contingent upon certain criteria being met. For example, a contingent award can be made if the research involves vertebrate animals (IACUC), bio-hazardous or radioactive materials (IBC), and/or human subjects (including surveys) (IRB) and the university compliance committee has not yet completed compliance approvals; however, proof of approval will be requested by the ORD office prior to release of funds.  

What are the priorities of the USRG program?

Funding priority is given to an applicant who:

  1. is a new faculty member;
  2. is in a discipline where outside support is minimal but who is pursuing available opportunities;
  3. is shifting research fields or specialties and needs to demonstrate mastery of new techniques;
  4. will conduct pilot projects that will enhance their chances of securing extramural funding; or
  5. does not already have startup or other commitments from the university. 

Applicants are expected to routinely seek outside support; thus, lower priority is given to previously funded USRG awardees who have subsequently not attempted to obtain extramural support.

Applicants with extensive outside support also receive a lower priority.

What is the typical funding range?

The typical funding range is $2,000 to $4,500.

How many URSG proposals can I submit to this current call for proposals?

Due to the limited funding available to this program, a PI may submit only one USRG proposal per competition. PIs should not submit to both the FDA and USRG programs in the same competition.

How are proposals reviewed?

Proposals are reviewed by a committee of experienced researchers composed of representatives. Three primary reviewers are assigned each proposal to review and score the proposals. Reviewers meet to discuss the proposals as a group. Proposals are then ranked in the session based on their final review assessment by the panel. The panel gives its funding recommendations to the Research Office, which makes the final decision on who is funded and on the level of funding based on the funding available. Proposals are evaluated on scholarly merit, the qualifications of the applicant, and the potential that the proposed activity will lead to outside funding (in fields where such funding is available) or positive impact on work at K‐State. A copy of the review form is available below. 

When will I know whether I have received an award?

Award notifications will be sent by December 1 for the fall round and by May 1 for the spring round.

What are the requirements of a USRG grant awardee?

By accepting the USRG funding, you agree to the following:

  • The money awarded will be spent within a year as specified in your proposal.You cannot use the funds to conduct a different project than the one outlined in your submission.
  • You will attend a progress meeting of USRG awardees halfway through your one-year project period.
  • You will provide a short final report that summarizes the project that was carried out, outlines your results, and addresses the outcomes of your project and the benefits that you and K‐State have (and will) receive from this funding. The report should also summarize the progress you have made in developing 1) a proposal for an outside funding source, 2) a show/exhibit for your work, or 3) a scholarly work for publication. You will also need to attach a copy of your expenditure summary or procurement card voucher (do not include supporting documentation). Reports should be submitted on or before December 1 of the year following the award for fall submissions and on or before May 1 of the year following the award for spring submissions. PIs who do not submit this report are not eligible to receive funding from the FDA/USRG programs until this report is turned in.
  • If published or verbal information is communicated about your supported travel, you must cite the USRG program as the funding source.
  • You will serve on an FDA/USRG proposal review panel if asked.
Application Instructions
To be considered for funding, the following documentation must be in your packet.
  1. USRG Cover Sheet

  2. Abstract (1‐page maximum)

  3. Detailed Budget with Funding Justification: Round total requested to the nearest dollar. Include pertinent backup documentation(Expedia,Orbitz,etc.) as well as how you arrived at your costs if estimated—see guidance below.

  4. Supplemental Funding Information, if applicable

  5. Project Timeline: Note that projects should be completed in one year.

  6. Narrative (5‐page maximum): Explain the significance of your project; include clearly stated goals and objectives as well in approach section. Also explain the benefits to you and K‐State of completing the proposed project and how the project fits into your overall career/research plan; discuss your plans for 1) obtaining extramural funding, 2) developing show or exhibition to your work or 3) developing scholarly work for publication. See further guidance below. You can include a reference list if applicable. It will not count against the page limitation. 

  7. Compliance Approval Letter (if already in place) OR Plans for Submitting Compliance Letter: Needed only if working with human subjects (includes surveys), animals, biohazards including recombinant or synthetic nucleic acid molecules and infectious agents, or radioactive material. Denote plans to submit for approval in the project timeline.  If using a survey, please attach it to the letter/plans.

  8. Short Vita (2‐page maximum)—see guidance below.

  9. Funding History (see guidance below): Include information for the past 3 years.

  10. Department Head’s Letter Form. Available below.

In addition, you must fill out a transmittal sheet via eSign that includes signatures by the PI, Department Head, and Associate Dean or Dean. This form will be initiated by ORD when you have submitted your proposal with all of the above components. 

To submit:
  1. Create ONE PDF file of the items listed above, in the order given

  2. Email the file as one attachment to: ord@ksu.edu

  3. Signatures will be generated by the eSign system. You will receive an email from the system and should immediately log in through the link in the email and sign as PI. Your department head and dean will then receive emails requesting their signatures. Make sure your department head is aware that signing will be requested via eSign. ORD must receive all signatures within a week of the proposal due date; otherwise, your proposal will be returned without review. You will NOT receive a reminder to complete this task

If you have questions, email ord@ksu.edu or call 785‐532‐6195.

Incomplete proposals will not be accepted.   

Additional guidance

1. Narrative (5-page maximum)

This is your chance to explain why your proposal should be funded, how it will help you attain your goals, and how it will enhance your field of study at Kansas State University. Clearly state the purpose, goals, and importance of your request. Make the proposed project relevant to your professional development at K‐State. Consideration is given to the importance of the proposed activity to the applicant’s field, the applicant’s ability to complete the work, and the probability that the work will lead to scholarly contributions such as publications, exhibitions, etc.

The review team consists of a diverse group of individuals from across campus. Make sure your proposal can be understood by faculty who may be reading out of their area of expertise, but be assured they will apply the same academic rigor as to more familiar information. Proposals are reviewed for conceptualization, approach, methodology, reasoning, clarity, and responsible use of resources.

2. Funding history 

Supply a list of all proposals (include extramural activity, FDA and USRG) prepared in the past three years. Separate the list into Funded and Pending/Not‐Funded proposals. List each proposal by title, source, and amount requested. In a one‐paragraph report, briefly explain the status/outcome of all FDA and USRG awards received.

3. Budget and Justification 

Be sure to include an itemized budget with a justification that explains the expenditures and how the included costs were derived. Include information on hourly rates paid and documentation on costs of equipment that will be purchased, use fees, shipping, etc. If you must travel to a research site, include Orbitz/Expedia printouts and use standardized mileage and per diem rates.

Identify any supplemental funding sources (e.g., co‐sponsors, department, etc.) and itemize amount of contribution. The review committee looks favorably on projects that are co‐sponsored (while recognizing that disciplines differ in their opportunities for additional funding and co‐sponsorship). Funding from multiple sources is neither required to receive an award, nor is it a guarantee of funding. If funds are requested from a co‐sponsor and denied, this should be explained. Remember to have co‐sponsor(s) sign the application form to document the commitment. If an applicant’s department is providing funds, this should be documented in the department head’s letter, if included. If an applicant uses personal funds to cover part of expenses, this can be listed. Personal funding is neither expected nor encouraged by the review committee.

4. The vita (2-page maximum)

Provide a short curriculum vita that indicates the applicant’s previous scholarly or creative work pertinent to the proposed effort. If particular past activities require more extensive treatment, describe them in the narrative section.

5. The department head's form

When fully completed, the upper part of the Department Head’s Letter Form covers the information required for submission. In addition, the form includes a space for your Department Head to communicate his/her support for this project as well as what the significance of the project is in particular to you, your department, and K‐State.

 

Forms

Download USRG FAQs and instructions (PDF)

  

FDA and USRG Recipient Report Form

Use the form to report being a recipient of an award or a grant.