Kansas State University maintains various student records to document academic progress as well as to record interactions with University officials and staff. To protect the students’ rights to privacy, and to conform with the Family Educational Rights and Privacy Act of 1974 (FERPA), the University has an established the Student Records Policy. Interpretation of this policy is based on experience with educational records, and the policy itself may subsequently be modified in light of this experience. Notice of this policy and of students’ rights under FERPA is given annually. Copies of this policy are available at the Office of the Registrar, 118 Anderson Hall, and it is published in the Undergraduate and Graduate Catalog and in the Course Schedules.
There are various exceptions and areas of university discretion concerning student FERPA rights. To review further information visit the Student Records Policy section of this site, the Department of Education FERPA Site, or visit the Office of the Registrar in 118 Anderson Hall.
Certain information concerning students is considered to be open to the public upon inquiry. This public information is called directory information and includes: name, local address and telephone number, permanent address, e-mail address, date and place of birth, photograph or likeness, college, curriculum, enrollment status (full/part-time), classification, dates of attendance at Kansas State University, awards and academic honors, degrees and dates awarded, most recent previous educational institution attended, participation in officially recognized activities and athletic teams, and height and weight of student athletes.
Directory information as defined above will be released upon inquiry, unless the student has requested that this information not be released. The student’s request to have directory information withheld must be submitted to the Office of the Registrar, 118 Anderson Hall (208 College Center, Salina). The Office of the Registrar will notify other appropriate University offices by placing a notation within the student information system. See the FERPA Non-Disclosure page for further information and for a copy of the form.