Human Capital Service guidance for K-State Unity Walk and KSUnite
All students, faculty and staff are encouraged to join together for the K-State Unity Walk to Anderson Hall lawn from 1-1:30 p.m. Tuesday, Nov. 14. The walk is a symbolic introduction to KSUnite, a communitywide program to reaffirm who we are, what we value and what we stand for, taking place 1:30-2:30 p.m. on the Anderson Hall lawn.
University administration has approved a rare closure of all classes and offices from 1-3 p.m. on Nov. 14, 2017. All members of the community are encouraged to wear purple and attend.
Human Capital Services realizes this announcement has created some questions among faculty and staff about what to do for this closure and the events with regard to work time and the closure of offices. We are offering these simple guidelines to address these questions.
What security measures are being taken?
Adequate security measures will be in place to secure the KSUnite event. Additionally, the streets surrounding Anderson Lawn, Mid-Campus Drive, Vattier Street, and Butterfly Lane will be closed to vehicle traffic.
How should this be reported on a time sheet?
This is a regular work day that simply has a special event built in and regular time should be used for purposes of time reporting whether an employee attends the event or not. This includes student workers who are regularly scheduled to work during this time. Work time, vacation time, and sick leave should be reported as normal. There will be no special time reporting. If an employee is out on vacation that day they still report vacation; if they are sick that day they still record sick leave, etc.
Can offices remain open?
Can I make my employees go? What if someone does not wish to attend?
No, employees cannot be required to attend, however, we strongly encourage you to talk with staff and faculty about what this means for K-State and our family community. We will not be taking attendance. Some offices may determine that they would like everyone to leave the office space during this time. If employees do not wish to attend and their office is closed they may still go wherever they would like on campus and it will still be work time.
I would like to attend the K-State Unity Walk and KSUnite but I need a reasonable accommodation to do so.
Reserved handicapped seating will be available on the north side of the WWII Memorial, south of Anderson lawn. Disabled parking is available on Goldstein Circle north of McCain Auditorium. The barricade closing Vattier Street to car traffic will be staffed to allow cars with disabled hang tags or license plates to enter. An American Sign Language interpreter will be available during the KSUnite event.
What if an employee wants to keep working?
The university will be closed. If departments determine that there are offices that cannot be closed, unit heads should be notified and a skeleton crew identified to maintain functionality. All other offices will be closed, locked and should not be staffed. Department heads, supervisors and others should work with their leadership teams to determine if any services need to remain open during this period. Examples might be public safety or dining services.
What regular class times are impacted by the K-State Unity Walk and KSUnite?
Classes will be cancelled between 1-3 p.m. This affects the following regular class times:
- Tuesday Schedule: 1:05 p.m. – 2:20 p.m., 2:30 p.m. – 3:45 p.m.
- Monday-Friday Schedule: 12:30 p.m. – 1:20 p.m., 1:30 p.m. – 2:20 p.m., 2:30 p.m. – 3:20 p.m.
How should studio and laboratory sections be handled that meet during the time of the event?
Faculty have two options. Studios or labs can be cancelled or meet during time other than between 1-3 p.m.