Before Leaving K-State Employee Checklist
This does not apply to retirees, emeritus, or employees who have taken a K-State course.
240 days after you leave K-State, access to your K-State Office 365 account is discontinued and any data you have on the central computer systems and backups is deleted.
Do these tasks before you leave K-State, or as soon as you receive an email notice that access to your data will be removed soon.
- Copy all email messages and folders you want to keep.
Storage options include:
- Your personal computer
- An external storage device
- Internet storage services
- Forward business related e-mail.
Forward business related email to department head or department designee.
- Migrate to a new email service.
Options include, but are not limited to, Gmail, Hotmail, Yahoo Mail, etc.
- Review mailing lists.
Subscribe from your new email address for lists you want to keep. Then unsubscribe your K-State address from all lists. Current employment is a requirement for some list subscriptions, so not all lists may be available post-employment. If you have questions, check with the mailing-list owner to verify if you can continue to receive email.
- Copy any files you are entitled to keep, including:
- Files on your office computer
- Files on the central Unix system
- Files on your departmental or central file server
- Your personal webpages
- Transfer ownership of shared Qualtrics surveys
If you have Qualtrics surveys that are shared, request that the IT Help Desk transfer ownership of the survey(s) to the appropriate individual.
- Transfer ownership of shared group accounts
If you have shared group accounts, transfer ownership of the group account to another individual in the group.
- Remove software that belongs to K-State.
Remove software on your personal computer that was received under a Kansas State University site license or volume-purchase agreement, including but not limited to the following list:
- Have you been a staff person living in a residence hall?
Point your computer back to the Microsoft Windows Update Service.
- Download K-State's SUS Removal file and save it to your computer's desktop.
- Double-click the "SUSRemoval.exe" file on your desktop. This will reset your computer to point to the Microsoft Windows Update Service.
- Continue to change your K-State eID password.
Change your eID password when required every 180 days. It keeps your K-State eID current, so you can sign in to systems for which you're authorized, including eProfile, KSIS, K-State Online, HRIS, etc.