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Information Technology Services

IT Help Desk
Kansas State University
K-State Student Union
Cat's Pause Lounge
Room 222
Manhattan KS 66506

785-532-7722
800-865-6143
helpdesk@k-state.edu

Leaving K-State

Leaving K-State? There are a number of tasks you will need to complete before leaving K-State, such as uninstalling Trend Micro, deleting unwanted mailing lists, and more. See the Student and Employee Checklists for more information.

Access to IT Resources

See below for more information about what each group retains and loses access to when leaving K-State:

Students who leave K-State

NOTE: Students must have taken a credit course.

Students who leave K-State:
Retain* access to:Lose access to:
  • Email and calendar account
  • eProfile
  • K-State Online
  • Student records in KSIS
  • Personnel records in HRIS Employee Self Service
  • Lafene Health Center Patient Portal
  • Online library journals and databases
  • Unix file system
  • Personal webpages
  • OneDrive (1 year after leaving)
  • Office Online web apps (1 year after leaving)
  • Office ProPlus (1 year after leaving)

* As long as their eID is kept active by meeting K-State's password-change deadlines every 180 days.

NOTE: K-State graduates retain access to email as long as they continue to change their password every 180 days.

Employees who leave K-State
Employees who leave K-State:
Retain* access to:Lose access to:
  • eProfile
  • Personnel records in HRIS Employee Self Service
  • Lafene Health Center Patient Portal
  • Online library journals and databases
  • Unix file system
  • Personal webpages
  • OneDrive (240 days after leaving)
  • Office 365 (email, forwarded email, MS Office suite, etc.) (240 days after leaving).
  • Files stored on central file servers and Active Directory systems
  • KSIS
  • K-State Online

* As long as their eID is kept active by meeting K-State's password-change deadlines every 180 days.

NOTES:

  • At the request of the appropriate university administrator, and with the approval of the Chief Information Officer, email may be terminated immediately for cause. This requires a formal email or letter by the requesting administrator to the Chief Information Officer.
  • Before leaving K-State, employees should share business-related files with their supervisor, as appropriate.
  • Computers (desktop and laptop) are inventoried and owned at the unit level. The unit controls reuse and disposal of the computer and should follow K-State’s Media Sanitization and Disposal Policy (PPM 3336). Information Technology Services provides reuse and disposal service to units who do not have IT staff that provide this service. See the Computer Deployment Request form to request this service.
  • IMPORTANT: See the University Retention Schedule for information about retention requirements for university documents and data.
Emeritus faculty and staff, and retirees
Emeritus faculty and staff, and retirees
Retain* access to:Lose access to:
  • Email account
  • Online library journals and databases from campus computers. 
    Requests for remote access in order to continue research activities will be considered on an individual basis
  • K-State Online
  • Office 365 apps, including OneDrive (3 weeks after retirement date)
  • KSIS

* As long as their eID is kept active by meeting K-State's password-change deadlines every 180 days.