This information is for all students, faculty, and staff permanently leaving Kansas State University, including those who are graduating, transferring to another school, or otherwise terminating their affiliation with the university.
| BEFORE you lose access to K-State resources | ||
| IMPORTANT: Do these tasks before you leave K-State, or as soon as you receive
an email notice that access to your data will be removed soon. |
||
What you should do |
Why |
If you do nothing |
| 1. Employees: Forward your email. Sign in at eid.k-state.edu to set up email forwarding. Former employees who receive email meant for current university personnel or offices should direct it to the appropriate personnel or office. Review your mailing lists and subscribe from your new email address for the lists you want to keep. Then unsubscribe your K-State address for all lists. See How can I unsubscribe from mailing lists? Copy any email messages and folders you want to keep, plus Briefcase files in webmail. |
Employees: You're losing access to your webmail account. If mail-forwarding is turned on, email sent to your @ksu.edu address
will be delivered to your new address.
Messages from your lists will be forwarded, but you may not be able to post messages to your lists unless you subscribe from your new email address. After 250 days, your email account is deleted from the central computer systems and backups. |
Employees: If you don't turn forwarding on, new mail sent to your @ksu.edu
address will be rejected. See What happens if I leave and don't copy my files?
|
| 1. Students who were last enrolled at the university during the Fall 2011 term or later: Your email account will continue at K-State for a year. Mark your calendar and, before the year is up, follow the employee guidelines above to forward your email, review mailing lists, and copy email files you want to keep. | ||
What you should do |
Why |
If you do nothing |
2. Copy any files you are entitled to keep, including:
|
You'll have copies of your important data after K-State removes your access to IT resources. After 250 days, your data is deleted from the central computer systems and backups. See What happens if I leave and don't copy my files? | You'll lose access to all your data. There's a $50 fee for one week of access to copy any data you forgot. After 250 days, your files are deleted from the central computer systems and backups. See What happens if I leave and don't copy my files? |
| 3. Remove software on your personal computer that was received under a Kansas State University site license or volume purchase agreement, including but not limited to K-State's antivirus software and others on the K-State software licenses list. See Software received from K-State below. | You'll be in compliance with software-licensing requirements you agreed to when you arrived at K-State. | You'll be in violation of K-State policy and software-licensing requirements. |
| 4. If you've been living in a residence hall, point your computer back to the Microsoft Windows Update Service. See Windows updates below. | No matter where you go, your computer will continue to get automatic updates from Microsoft. | Your computer will stop getting updates from Microsoft — including security updates that protect your computer — and will become more vulnerable to malware and hackers. |
| 5. Continue to change your eID password
during the password-change deadlines at the beginning of spring and fall semesters.
If you miss a password deadline and need to regain access, contact the IT Help Desk by emailing helpdesk@k-state.edu, phone 785-532-7722, or 800-865-6143 toll-free. Students' accounts with Career and Employment Services (CES) also require a current eID/password. |
Your K-State eID will be current, so you can sign in to systems for which you're authorized
(eProfile, iSIS, K-State Online, HRIS, etc.)
You can access your eProfile any time to change notification settings and mail-forwarding. Students with a CES account can access job listings, interview opportunities, and career-related information for a year after leaving. |
You'll lose access to your:
|
| January 2012 policy: eIDs remain assigned to eligible individuals for life. Access to IT resources will remain enabled as long as the individual meets the eligibility requirements and has a valid password. All electronic data solely controlled and owned by an eID stored on central servers will be deleted 250 days after eligibility to access this data ceases. | ||
As of January 2012, eIDs remain assigned to eligible individuals for life. Access to IT resources will remain enabled as long as the individual meets the eligibility requirements and has a valid password. See the K-State eID Policy for details.
Students have email access (sending and receiving messages) for a year after they leave K-State, and then should follow the steps below.
Employees who leave will lose their email Inbox and cannot send email from their @ksu.edu address. However, they can follow the steps below to have incoming mail forwarded to another address.
As long as you keep your eID password current, you can access your eProfile page to change email forwarding, alerts, notifications, and your eID password.
If your password is no longer current (because you missed a password deadline), contact the IT Help Desk by emailing helpdesk@k-state.edu, phone 785-532-7722, or 800-865-6143 toll-free.
Use one of these two methods:
For more information about mailing lists, see the LISTSERV mailing list website.
No. When you leave K-State, you must remove any software you've received under a K-State software license or volume-purchase agreement. This includes — but is not limited to — K-State antivirus software and all course-related software you may have received through your department. Using that software after you leave K-State is a violation of the university's software license agreement.
Any one of these methods can be used:
No. Your eID will not be able to sign in on the lab computers after you leave K-State. Computers in the university computing labs are for K-State faculty, staff, and students with an active K-State eID. Children under 18 who are not students at K-State may not use the computers, and individuals may be asked to produce a valid K-State ID as proof of their age and enrollment status.
Yes. Hale Library is a public facility, and computers in the K-State InfoCommons are available for public use.
Students leaving the K-State residence halls should remove the connection to K-State's Software Update Service and point directly to Microsoft's Update Service. Use this process: