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Information Technology Services

IT Help Desk
Kansas State University
214 Hale Library
1117 Mid Campus Dr. North
Manhattan KS 66506

785-532-7722
800-865-6143
helpdesk@k-state.edu

Leaving K-State

Access to IT Resources

STUDENTS WHO LEAVE K-STATEEMPLOYEES WHO LEAVE K-STATE
Retain* access toRetain* access to
  • Email and calendar account
  • eProfile
  • K-State Online
  • Student records in KSIS
  • Personnel records in HRIS Employee Self Service
  • eProfile
  • K-State Online
  • Personnel records in HRIS Employee Self Service
Lose access toLose access to
  • Online library journals and databases
  • Unix file system
  • Personal webpages
  • OneDrive (1 year after leaving)
  • Office Online web apps (1 year after leaving)
  • Office ProPlus (1 year after leaving)
  • Online library journals and databases
  • Unix file system
  • Personal webpages
  • Office 365 (email, forwarded email, MS Office suite, etc.). Access is removed 240 days after leaving the university.
  • Files stored on central file servers and Active Directory systems
  • KSIS

* As long as the eID is kept active by meeting K-State's password-change deadlines each semester.

NOTE: At the request of the appropriate university administrator with the approval of the Chief Information Officer, email may be terminated immediately for cause. This requires a formal email or letter by the requesting administrator to the Chief Information Officer.

Students
  • Students must have taken a credit course.
  • K-State graduates retain access to email as long as they continue to change their password every 180 days.
Emeritus faculty and staff, and retirees
  • Lose access to Office 365 apps, including OneDrive, three weeks after their retirement date.
  • Lose access to KSIS.
  • Retain access to email as long as they continue to change their password every 180 days.
  • Retain access to online library journals and databases from campus computers. Requests for remote access in order to continue research activities will be considered on an individual basis.

NOTE: Before leaving K-State, employees should share business-related files with their supervisor, as appropriate. Computers (desktop and laptop) are inventoried and owned at the unit level. The unit controls reuse and disposal of the computer and should follow K-State’s Media Sanitization and Disposal Policy (PPM 3336). Information Technology Services provides reuse and disposal service to units who do not have IT staff that provide this service. See the Computer Deployment Request form to request this service.