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What you need to know
K-State eID and password
All K-State employees, students and those needing access to university computing systems are required to have an eID. Your eID is your K-State user name and becomes part of your K-State email, is used to enroll in classes, access K-State Online, view online paychecks, and much more.
With your eID you can also manage your eProfile to change your password, turn email forwarding on, sign up for K-State Alerts emergency messages and phone calls, and more.
Your eID's security is your responsibility. Keep your eID password private. K-State policy prohibits using someone else's eID or sharing passwords. Remember that you must change your password twice a year, at the beginning of the fall and spring semesters.
Have or had an eID
Click the links below if you currently have an eID or have ever had an eID.
To change your eID, you will need to submit the eID change form available at the IT Help Desk. There is a $50 fee for each eID change, but the fee can be waived if specific criteria are met. Read more about changing your eID.
eID passwords must be changed each fall and spring semester. Go to eProfile to change your password. If you miss the password-change deadline and set your 'Forgot your password?' options, you may be able to go to eProfile and submit a request to reset your password online. If unsuccessful, contact the IT Help Desk. You will need to provide proof of identity. Read more about changing your password.
If you are again affiliated with K-State through employment or student status, you should reactivate your old eID by contacting the IT Help Desk and changing your old eID password. You should not register for a new eID.
Request special access for incomplete students
Incomplete students who need continued access to a K-State Online course or other K-State technology resources must have their instructor submit a Special Access form.
Get a shared account (formerly group eID)
A shared account allows several K-Staters to share a K-State Zimbra email inbox and calendar. It was previously known as a group eID. A shared account is useful when:
- Departments, units, and organizations need shared access to a single K-State Zimbra account.
- Two or more staff handle email, and all of it must be kept in a central mailbox.
- A department, unit, or organization needs an official email address.
Grant preliminary privileges to new employees (personnel specialists only)
Department personnel specialists may grant employee-level privileges to employees whose information is not yet available in the Human Resource Information System (HRIS) and need access to K-State email and other university resources. Learn how to grant privileges.
Never had an eID
If you have ever had a K-State eID or computing ID, you should not register for another one. Please see the options in the Have or had an eID box. Need help registering?
All new students are required to register for an eID upon acceptance to K-State. As part of the registration process, you will be asked to provide your Wildcat ID (WID), which is located on your admissions letter or email message. Undergraduate students applying for fall 2013 semester or after will register for an eID while completing their application.
If you attended K-State after Fall 2002, you should already have an eID and you should not register for another one. Please contact the IT Help Desk to reactivate your old eID and associate it with your new student status at K-State.
All new K-State employees are required to register for an eID to complete the hiring process. This also includes employees of K-State affiliated departments or agencies such as:
- County extension offices
- K-State Alumni Association
- KSU Foundation
- Student Publications
As part of the registration process, you will need to provide your Social Security Number (SSN) or your Wildcat ID (WID). After you register, make sure to include your new eID on your appointment form.
If you need access to K-State email or other university resources before your employment paperwork is fully processed, contact your department's personnel specialist to be granted preliminary employee privileges.
If you were previously a student or employee at K-State and had an eID, do NOT register for another eID. Contact the IT Help Desk to reactivate your old eID and associate it with your new employment status at K-State.
Visitors, Designees and others
If you have a legitimate need to access university IT resources and are not a K-State employee or student, you are eligible to register for an eID. Upon registration, your eID is reserved for 90 days and has no computing privileges associated with it.
You must have an eID to accept and gain access to your student's financial records through Designated Access. If you do not have an eID, you can register for one upon receiving your student's email invitation.
To access specific university computing systems, register for an eID and then contact your related department personnel specialist and request that they submit a Special Access form. If after 90 days no special access has been given, your eID will be disabled.