ADA-Compliant Language for Essential Actions

Writing an inclusive position description involves being intentional with word choices to avoid discouraging qualified people with disabilities from applying for jobs. When identifying essential job actions (actions that the individual who holds or desires the position must be able to perform unaided or with the assistance of a reasonable accommodation), choose words that convey the actual requirements of the job without limiting the physical demands to certain abilities. To determine if an action is an essential action, ask 1) if the action is critical to job success, and 2) if the action occurs infrequently, is it critical to successful job performance?

The following table contains examples and explanations of the essential action options listed on the PER-1 and position description in PageUp.

ADA-Compliant Term

Example of Physical Demand

Position self (to move) Crouching, stooping, crawling
Move/traverse Walk, run
Work atop Balance
Twist/bend Twist side-to-side/bend at waist
Ascend/descend Climb
Transport Carry
Stationary position Sit, stand
Position, detect, operate Feel, handle
Maneuver Pull, push
Attain Reach
Retrieve from ground level Squat
Repetitive movement Performing a task repeatedly
Communicate Speak

Communicate in written language

Write
Input data Use keyboard
Drive Operate vehicle

Questions?

Please reach out to the Compensation and Organizational Effectiveness team with any questions about essential job actions at hrcomp@ksu.edu.