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Budget Office

Position Managment

Position/Appointment Types

Regular appointments (both Unclassified and USS) are required to be on regular/budgeted positions.

USS Limited Term appointments are required to be on regular/budgeted positions, and designated as Limited Term.

Unclassified Term appointments are required to be on regular positions. They can be either budgeted or non-budgeted. If you need guidance in determining which would be best, please give us a call.

Temporary appointments (both Unclassified and USS) are required to be on temporary positions.

 

Procedures for Requesting New Positions

The Budget Office is no longer setting up new positions. All budget users now have the ability to set up new positions within their units. Please contact Kristi Fronce in HCS if you need help with this process. 

When you set up a new budgeted position, please send your contact in the Budget Office the new position number with the salary amount and funding you would like in the budget.

 

Procedures for Making Changes to Current Positions

These instructions are for Unclassified vacant positions only. For Unclassified filled positions and all USS positions, please contact Human Capital Services.

Either send a Position Date Sheet (PER-36) to the Budget Office showing the change(s) you need made, or send us an email stating the change(s) needed. We will make the changes in both HRIS and Budget, if applicable. If you only want the change one place or the other, please designate that for us.

Vacant, unclassified positions can be changed to budgeted from non-budgeted and vice versa. If you need guidance in determining which would be best, please give us a call. When you change a position in this manner, please send your contact in the Budget Office the information so we can update the budget accordingly.

 

Budget Updates from HRIS Position Management

We will post changes to the budget as we see them come through from HRIS. If there is something you want to ensure gets changed on the budget in an expedited manner (i.e. near the end of the fiscal year as we are finishing the budget) please send us an email so we can go ahead and manually make the change to the budget.