Regular appointments (both Unclassified and USS) are required to be on regular/budgeted positions.
USS Limited Term appointments are required to be on regular/budgeted positions, and designated as Limited Term.
Unclassified Term appointments are required to be on regular positions. They can be either budgeted or non-budgeted. If you need guidance in determining which would be best, please give us a call.
Temporary appointments (both Unclassified and USS) are required to be on temporary positions.
Procedures for Requesting New Positions
These instructions are for both Unclassified and USS Regular positions, USS Limited Term positions, and Unclassified Temporary positions. For Temporary USS positions and Student positions, please contact Human Capital Services.
Please send a Position Data Sheet (PER-36) to the Budget Office with a signature, or documentation that the department has been approved to set up a new position. Please make sure you note somewhere who should received the new position number once we get it set up. All of this information can be scanned and emailed to us.
Once the Budget Office receives the above items, the position number will be created. We will email the new position number to both the requesting department and Human Capital Services.
Procedures for Making Changes to Current Positions
These instructions are for Unclassified vacant positions only. For Unclassified filled positions and all USS positions, please contact Human Capital Services.
Either send a Position Date Sheet (PER-36) to the Budget Office showing the change(s) you need made, or send us an email stating the change(s) needed. We will make the changes in both HRIS and Budget, if applicable. If you only want the change one place or the other, please designate that for us.
Vacant, unclassified positions can be changed to budgeted from non-budgeted and vice versa. If you need guidance in determining which would be best, please give us a call.
HRIS-Position Management Budget Notes
These instructions are for those budget users who have the capability to create new positions and modify vacant postions in HRIS-Position Management.
When you set up a new budgeted position, please send your contact in the Budget Office an email with the new position number so we can be sure it gets added to the budget in a timely manner. We will automatically set all new positions up with restricted use funding unless you tell us otherwise. You always have the ability to change budget funding throughout the budget process in the spring.
When you change a position from non-budgeted to budgeted or vice versa, please send your contact in the Budget Office an email with the information so we can be sure it gets changed appropriately on the budget.
For all other changes, we will post them to the budget as we can see them come through from HRIS. If there is something you want to ensure gets changed on the budget in an expedited manner (i.e. near the end of the fiscal year as we are finishing the budget) please send us an email so we can go ahead and manually make the change to the budget.