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K-State Today

April 4, 2023

K-State Shred Day is April 27

Submitted by Cailin Riley

Shred Day is scheduled 9 a.m. to noon Thursday, April 27, to properly dispose of university paper records on the Manhattan campus. Please review the university retention schedule to ensure accuracy in sending records for destruction. Further policy information governing records management includes the university's records retention policy, PPM Chapter 3090.

Examples of documents for shredding — pending compliance with applicable retention schedules — include Scantron forms; greenbar grade sheets; rosters printed from K-State Online, KSIS, etc.; papers with personal identity information; data with credit card information; personnel files; and more. Papers can be left in ring binders, spiral-bound notebooks, file folders and hanging file folders for shredding. All paper must be dry.

Electronic media will not be included in this Shred Day event. Therefore, floppy disks, CDs, DVDs, hard drives, etc., will not be collected.

Departments can place their paper documents with personal identity information — Social Security numbers, birth dates, credit card numbers, etc. — in designated boxes at the northwest corner of Bosco Student Plaza near Martin Luther King Jr. Drive.

Boxes should not weigh more than 25 pounds each and should be accompanied by a Campus Shred Day form.

Please note: the related university retention schedule, SeriesID, must be entered on the Shred Day form. Please call 785-532-5013 for assistance regarding retention schedules.

What happens to the paper once it leaves campus? First, all paper is shredded to one-half inch particulate size, then it's mixed and tumbled and eventually compressed under 70,000 pounds of pressure into paper bales. Next, the bales are transported to a paper mill and recycled into other paper goods.

Records management staff reserve the right to refuse unacceptable items for destruction or shred forms that are not complete.

For questions regarding records retention and disposition, contact Ryan Leimkuehler, university records manager, at rleimkue@k-state.edu or 785-532-5013.

Shred Day is a cooperative venture provided by university archives and records management at K-State Libraries and the Division of Information Technology.