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For policy update questions, please contact policy@ksu.edu.

Employee Orientation Program

Chapter 4070
Revised July 21, 2000 and November 13, 2000

Table of Contents

.010 Introduction
.020 Program Content
.030 Roles and Responsibilities
.040 Time Frame
.050 Enrollment
.060 Attendance
.070 Process
.080 Questions
Related Content
.100 New Employee Forms Checklist (PDF)
.200 Orientation Checklist (PDF)

.010 Introduction

A well-planned assimilation of information can reduce a new employee's anxiety and focus his/her motivation. The Employee Orientation Program accomplishes that by helping employees to acclimate themselves to the University, to understand how they fit into the larger picture, and to feel like valued members of the K-State family.

.020 Program Content

The Division of Personnel Services, Department of Administration, issues guidelines covering content and length requirements to ensure all orientation programs for the State of Kansas are comparable in quality and content.

The Employee Orientation Program is divided into three distinct parts:

  • Part 1 - Kansas State Government
  • Part 2 - Kansas State University
  • Part 3 - The Work Unit

Parts 1 and 2 are presented sequentially in a standardized program by the Division of Human Capital Services. The following topics are covered:

  • The State of Kansas organization and structure
  • K-State's "corporate culture"
  • Important policies and procedures
  • Employee rights and corresponding responsibilities
  • Benefits available to new employees

Part 3 is conducted at the work-site under the guidance of the immediate supervisor; it includes:

  • Introductions and Interpersonal Relations
  • General Information
  • Work assignments

.030 Roles and Responsibilities

Responsibility for successful completion of the program rests with the Division of Human Capital Services and the employee's immediate supervisor.

Division of Human Capital Services: Parts 1 and 2

Representatives meet with new employees and present a standardized orientation program. See scheduled dates and times for employee orientation

The Division of Human Capital Services is also responsible for developing and implementing the orientation strategy and for maintaining records.

The Immediate Supervisor: Part 3

The employee's immediate supervisor provides the work unit orientation as outlined in the Orientation Checklist. (The department may add any additional topics that will contribute to the employee's assimilation.)

.040 Time Frame

Employee orientation (Parts 1-3) shall be completed within 30 days of the university support staff employee's appointment date. Unclassified employees should also complete employee orientation (Parts 1-2) within 30 days of their appointment.

.050 Enrollment

Departments can help by scheduling new employees for the Division of Human Capital Services Employee Orientation program as quickly as possible. Pre-registration is required. 

.060 Attendance

All new university support staff employees and any university support staff employees rehired after a two-year or greater absence are required to complete Employee Orientation, Parts 1-3. All new unclassified employees are strongly encouraged to attend the Division of Human Capital Services orientation.

.070 Process

The department is to provide employees with both the New Employee Orientation Forms Checklist and the Orientation Checklist as a guide in assuring completion of documents and processes.

If, during the Employee Orientation Program (Parts 1-2), an employee wants to enroll in a benefits program for which he/she is eligible, the Division of Human Capital Services will complete the enrollment form (e.g. savings bonds, health insurance).

The Division of Human Capital Services will document completion of the Employee Orientation Program in the HRIS Training Administration database.

.080 Questions

Human Capital Services (HCS) is responsible for this policy. The Vice President or designee must approve any exception to this policy or related procedures. Questions should be directed to Human Capital Services at 785-532-6277 or hr@ksu.edu.