New Concur updates create more intuitive travel and expense processes
Guided by campus feedback, the Division of Financial Services is focused on continuously improving the travel and expense management experience. In alignment with this commitment, the latest set of updates has been finalized as Concur's advancements continue.
These updates are designed to make everyday tasks smoother, support more intuitive training and strengthen system functionality for travelers and approvers alike. To ensure the experience continues to evolve with campus needs, the Division of Financial Services will release enhancements at the end of each quarter.
The following improvements go live on April 1 to better address the needs of infrequent travelers and help all users feel confident navigating Concur.
Business liaisons and approvers can edit attendees
Business liaisons and approvers can now edit attendee information on expense reports submitted by departments, allowing faster corrections and reducing approval delays. Attendees are individuals associated with hospitality events in expense reports. This update minimizes the need for business liaisons to send reports back for attendee-related changes, streamlining the approval experience. For a closer look at this new functionality, explore the How to Modify Attendees as an Approver quick guide or video.
Motor Pool audit
To reduce extra work for users and approvers, Concur now stops reports that only list a Motor Pool expense. This prevents incomplete reports from reaching approvers and makes the approval path more efficient. Users can avoid this issue by including Motor Pool expenses within a full report.
Reporting number of gallons
When preparing expense reports with fuel purchases, users can now enter the number of gallons up to three decimal places. This increased precision helps users match receipts more accurately and speeds up the approval process.
Email updates
Concur reminder emails have been updated with messages tailored for infrequent travelers, so everyone receives clear, helpful guidance throughout their travel process. This helps users complete their travel and expense tasks accurately and on time.
User insight has been vital in shaping the tools and resources that make travel and expense processes smoother for everyone. Feedback can be sent to concur@k-state.edu.
— Submitted by Division of Financial Services