January 19th, 2021 Events and Deadlines
This newsletter is distributed to department heads, graduate program directors, graduate program contact staff, and graduate faculty.
Graduate Program Directors
Canvas Graduate Student Success Guide
Last week, The Graduate School began adding new graduate students to our Canvas Graduate Student Success Guide (previously named “Graduate School Orientation”). In the fall semester, all current graduate students were added to the course. We have found some returning students who were not added to the course in the fall (likely because they were not enrolled in the fall semester or enrolled late). Continuing students who were not added to the course in the fall and are enrolled for the spring semester are being added to the Canvas course. Any students who were not added to the course in the fall will not be added until they enroll for the spring semester. We will continue adding students after the spring semester beings. Students are encouraged to utilize the course content and resources throughout their graduate career. Department heads, graduate program directors, program staff, and graduate faculty may request access to the course by contacting Megan Miller (firstname.lastname@example.org).
Student Success Survey – Develop plans for supporting your students
Student persistence is a high priority at K-State. The fall semester was been challenging for many, and we want to help students succeed in the spring semester. On January 5, a very brief survey was distributed by the Office of Student Success to K-State students asking for their level of agreement to the following prompts:
The Graduate School will collect the survey responses and share the data with graduate program directors. Graduate program directors should develop plans to reach out to students who disagree with (or are neutral about) the first statement. The goal is to help address any barriers to persistence. Emails, texts, phone calls and letters could all be used to make contact with these students to learn more about their circumstances. Target dates for sharing data with graduate programs are January 11, 15, 20. We encourage following up with students based on their responses to the other survey items, but the most important connection is linked to the first item.
The Graduate School is accepting nominations for the Commerce Bank Distinguished Graduate Faculty Award. The award honors current members of the graduate faculty who are recognized nationally and internationally for their leadership and contributions to graduate education at K-State and their outstanding scholarly achievements. Recipients of the award will receive an honorarium and will be recognized during the fall Graduate School commencement ceremony and during a public lecture to the campus community. Nomination materials should be submitted as one Word or PDF file to email@example.com by May 3, 2021.
New Graduate School Website
If you have not been visited the Graduate School website in the last few weeks, our site has migrated to the new design templates. The overall organization of the site is very similar to the old site, but there has been some reorganization and some sections and pages have been renamed, which changes the URL of specific pages. The Division of Communications and Marketing is creating page redirects. If you have bookmarked a page from the old site that has a different URL in the new site, you should be automatically redirected to the correct page. Still, it is recommended that you update your bookmarks with the correct URL from the new site. Problems or questions - If you encounter errors or have difficulty finding information in our site, please send your questions or concerns to Megan Miller (firstname.lastname@example.org).
CollegeNet: Using the Updated Interface to Review your graduate applications.
After December 31, 2020, viewing videos in Admit Reader will no longer be available due to Adobe ending their support for the product. If you are still using Admit Reader for application review we recommend using the Work List in the Updated Interface. Click here for additional guidance.
Work List replaces Admit Reader for reviewing assigned applications. If you review applications directly, you can do this from the general Admit Updated Interface. To see all the guidance documents, click here for the CollegeNet webpage.
New International Student Check-In
All new international graduate students are required to check in via email with International Student and Scholar Services at email@example.com upon their arrival.
They should also email the Graduate School at firstname.lastname@example.org to make an appointment to bring their official transcripts to the Graduate School. Graduate School needs to limit the number of people in the lobby due to COVID-19.
New students are required to complete the TB questionnaire on Lafene Health Center’s patient portal at www.k-state.edu/lafene and click on myLafene+ patient portal. They will not be able to enroll until they complete the questionnaire and Lafene Health Center officials have removed the hold on the enrollment. Any questions regarding this matter, please contact Lafene Health Center.
Complete a Survey to Help Create a Grad Student Housing Guide
The Graduate Student Council and Graduate School encourage graduate students who live in Manhattan to complete a brief survey about their housing experiences. Survey responses will be used to create a housing guide, which will be a valuable resource for incoming students. Securing housing can be one of the most challenging aspects of the transition to a new institution for graduate school. Those who complete the survey may record their name and email address at the end of the survey (on the “confirm identity” page) for a chance to win a gift from Radina’s. Complete the survey.
SPEAK Testing for International GTA Candidates
The English Language Program is offering individual SPEAK testing on Zoom for international graduate students on the following dates:
To register for a test date, please contact the English Language Program at email@example.com. Testing will be available for both current students and newly admitted students for Spring of 2021.
*Please note that since each candidate must meet with an ELP instructor before testing, a minimum of one week is required between the time you register for the test and the actual test date.
Teaching and Learning Center Orientation for GTAs
The Teaching and Learning Center (TLC) will offer a welcome/orientation for GTAs by Zoom on January 21 from 9:00-10:00am. This session may be particularly useful for new GTAs, but returning GTAs who have not attended a previous orientation with the TLC or simply want a refresher are welcome to join.
The GSC continues to accept travel award applications, and applications must be submitted by the appropriate deadline. However, per the announcement made on March 14, 2020, all university-affiliated or sponsored travel is banned until further notice, and students should not make travel arrangements until the ban is lifted, unless granted special university approval. At this time, GSC travel awards may be used to reimburse registration fees associated with conferences being held in a virtual format. February 1 is the deadline for graduate students to apply for GSC travel awards for travel to academic and professional events that begin anytime in April.
NSF Insights on Fellowships, Internships, and Funding STEM Pathways Webinar
This webinar specifically focuses on research and professional development opportunities for students and early career professionals. An AAAS Science and Technology Policy Fellow and NSF Program Officers will share the criteria and processes required to receive NSF supported fellowships and internships through programs such as the Graduate Research Fellow Program, NSF EPSCoR, and NSF INTERN, and AAAS.
Tuesday, February 2, 2021, at 3 p.m. CST. Register for the webinar.
Registration open for annual Three Minute Thesis Competition
Masters and doctoral students completing research as part of their graduate program of study are invited to participate in the annual Three Minute Thesis Competition (3MT). In this year’s virtual format, participants will submit a video of their three-minute presentation with a single, static slide. The competition consists of two rounds, in which video presentations will be played live in a Zoom session. Final round judges will select first and second place winners, and the audience will select a people's choice award winner. The first-place presenter will represent K-State in the Midwestern Association of Graduate Schools (MAGS) 3MT® Competition. Students must register by February 8 and submit their video by February 17. Competition dates are February 19 (first round) and February 24 (final round). Visit K-State’s 3MT website for more information.
Registration open for K-State Graduate Research, Arts, and Discovery Forum
Registration is open for the Graduate Student Council's annual K-State GRAD Forum. Graduate students from all disciplines are invited to participate and may register to give either an oral presentation on March 31 or a poster presentation on April 1. Presentations will be grouped into sessions by broad research areas. Judges will select the most outstanding presentation in each session to receive an award. Registration and abstract submission deadline: February 12, 2021, at 11:59 pm CST. Registration and more event information is available on the K-GRAD webpage.