Committee on Academic Policy and Procedures

ARPS Committee Meeting Notes December 12, 2018 - 9 - 10:20 A.M.

3101 Regnier Hall

Attending

Shannon Washburn, Mishelle Hay McCamment (AG), Lisa Last (AR), Sonya Baker (AS), Roger Schieferecke, Di Murphy (EN), Andy Fund (EN), Scott Schlender (GS), Bronwyn Fees (HE), Amy Hageman (FS/AA), Susan Cooper, Charlotte Pfaff (REG), Sara Blankley (ADM), Alice Niedfeldt (BA), Jo Maseberg-Tomlinson (GC), Kathy Sanders (POLY), John Letourneau (ITS), Loren Wilson (ITS), Brad Cunningham (UG Studies)

ITS Update (Gould)

See https://blogs.k-state.edu/it-news/

Registrar’s Office Updates (Pfaff)

  1. Fall End of Semester (see attachment in agenda)
  2. Upcoming dates – Summer/Fall schedule closed
    • Friday, Dec. 14 – Summer 19 schedule published without room assignments
    • Dec 28 last day for students to order tx for no charge if not coming back next semester
    • Jan 1 student schedules in Connect and KSIS default to spring
    • Jan 2 – run waitlist purge for January intersession classes, Shannon Castleberry run PERC,
      • May 19 and Aug 19 grad apps open
    • Jan. 11 degree post
      • Jan 14 – class capacity report begins
  3. Fall/summer early enrollment start date – Early enrollment for Summer/Fall begins fourth Monday of March. Nielsen said that there is discussion on changing spring break to meet KBOR meeting schedule.
  4. New Incomplete Policy – Reports will run as in the past, graduates with incompletes or no report will get an email congratulating them for graduating, but telling them grades of I in F18 will turn to F. Email will be sent to student, deans office, and instructor on Wednesday. NR grades will be sent to department heads before semester begins. Message will go out to K-State Today reminding faculty and advisors. On Jan 11 after posting degrees, incompletes will convert to F, grades of IH will roll to F, I in CR/NC classes will go to NC, participation value will be marked yes with the F grade.
  5. Requisites – Enrollment requirement groups attached to a new course require contact with Enrollment Services to connect it in KSIS, modifications typically don’t need to be sent. More training will be offered by college to meet specific needs. If you have problems with enrolling a student because of requisites, let Charlotte know the student and course to find error.
  6. Final Exams – Charlotte Pfaff, Shannon Castleberry, Alison Wheatly and Lisa Last will meet Dec. 19 to clarify the policy and look for possible changes needed. They are getting technical resources together to discuss issues in the interfaces that need to be considered.
  7. Other – Registrar’s office closes Dec. 21 at 5 pm and open Jan 2 at 8 am
    • Carrie Fink – Dean’s office/Records tile, report manager – check them out.
    • PUM 11 is going into production over break
    • Graduate Non-degree enrollment request form is being revamped
    • Enrollment summary by section report used to have some courses missing-working to fix,

Undergraduate Admissions Updates (Blankley)

  1. January Orientation and Enrollment – Jan 18 freshman and transfer,
  2. GDPR – Prospective Notices – met with General Council and outside council and determined it should focus on people in EU only. They are determining if the current forms meet the need and only addresses students in EU for this information. A notice at beginning of form will ask consent before the question is shown.
  3. Common App – Integrating our application with Common Application and will begin with vender and have available in August for Fall 2020. Students do not need to apply both places.
  4. Holds – Will wait until census day to apply any holds for missing items, they are now in the ToDo list.

SSC (Cunningham)

SSC Tile on KSU Advisor Home Page? – a SSC tile was added to the students page to lead them directly to SSC. They will add it to the Advisor page.

Projects/Enhancements recently completed (Letourneau)

  1. KSU Department Center – in production under KSU Department center – not being used
  2. Student Data Warehouse – application in production being used by Chris Urban, and is still being built on.
  3. General Data Protection Regulation – Business Analysis – regulation is on the registrar’s website, http://www.k-state.edu/registrar/students/gdpr/index.html

Current projects/Enhancements

Fluid Class Search and Enrollment (Letourneau)

On hold, plan to pick it up again in January

Track Student Military Affiliation (Blankley/Pfaff)

Asking for status, branch, dependent or spouse, self-reported at this point to meet KBOR request. Plan to ask enrolled students to complete the form after first of year, but still need to figure out a version that allows administrative offices to view and update as needed so the information can be reported. Considering where it should be displayed in KSIS (in personal tab), advisor view, SSC, etc. It will be added to the application once it is being used successfully on campus. It will also be added to enrollment purple form.

Global Campus Confirmation Email Enhancements

They are working to make the process run in KSIS.

March 13, 2019 scheduled meeting date

Spring Break – Discuss at CAPP and report back in January.

Updates

Next meeting: Wednesday, January 9, 2019, 4061 Business Building