Meeting Notes December 13, 2017 - 9 A.M.
401 Hale Library
Attending
Pfaff (KSIS/Reg), McCammant (AG), Washburn (AG), Elsasser (AR), Baker (AS), Niedfelt (BA), Cunningham (BA), Murphy (ED), Fund (EN), Sanders (POLY), Pence (HE), Schlender (GR), Burkholder (GC), Blankley (ADM), Nielson (REG), Cooper (REG), Dandaneau (PROV), Letourneau (ISO), Gould (iTAC)
ITS Update (Draper)
IT Strategic Planning – ITS will begin an IT strategic planning process in late January or early February. Input will be solicited by web survey, interviews, and focus groups for approximately one month. Information gathering will take about a month, which will be followed by an analysis of the data, categorizing themes, developing goals, strategies and actions.
Staff Updates - Rob Caffey – an interim role as Special Assistant to the CIO to include a lead role on a few high profile projects of strategic importance to the University that we need to be moving forward on relatively quickly, including multi-factor authentication, exploring the future of the ERP at K-State, and providing backup for me in a number of areas. Diana Blake retiring Dec 31. Her retirement reception postponed to January . Jennifer Gehrt – KSIS product owner, Charles Appelseth – O365 product owner, Scott Finkeldei – K-State mobile product owner. Beth and Jay Alloway retiring Dec 31. Retirement reception Dec 19 from 9-10:30, Hemisphere Room
Cryptocurrency mining – “Bookkeeping” services for digital currency and impacts CPU by grabbing cycles. An ITS server impacted and crept up in the library after Thanksgiving break, found in the College of Business of Monday.
Compromised eIDs – By the end of November, the YTD total was 3,798 compromised accounts. November count was 76, a substantial decrease compared to an average of 380 of the previous ten months. Our December count to date is 26 (which is not included on the YTD count).
Phishing Scams – By the end of November, we had 6,793 compromised accounts. November count was 332, a substantial decrease compared to an average of 679 of the previous ten months. Our December count to date is 62 (which is not included on the YTD count).
GDPR Update (Nielson)
May 25, 2018 compliance deadline. The GDPR is a guideline adopted in Europe that protects a person privacy and their records at an institution. All KBOR schools need to begin adoption very soon.
A working group has been started, goal to have recommendation to President’s Cabinet by end of Jan 2018.
Washburn asked how this will affect non EU citizens, also what will this cost. We are not sure of anything at this point.
Registrar’s Office updates (Pfaff)
Fall End of Semester Processing
Upcoming Dates - Attachment
Swap Issue – Some reported issues with multi component classes, when a student is trying to switch out components. The ‘swap’ functionality was dropping the student incorrectly. Being researched, has been determined to be a bug. Pfaff is testing a fix now and hope to have in production before break.
Testing PUM 7 – Improvements in elastic search among other fixes. Search options will include some filtering abilities.
Undergraduate Admissions (Blankley)
Enrollment Permit Survey – Has been distributed to representatives for each college.
Student Access to Test Scores in KSIS – Eta in production later this week.
January O&E – Approximately 100 registered for January at this time.
Student Success Collaborative Campus (Cunningham)
Search features have been enhanced to search by flags and holds.
Have permission to pull in all KSU students, not just degree seeking students. Will require an additional data dump from vendor.
Update release in February from EAB. Should contain new features for the campaigns.
Projects recently completed
None
Current Projects
Elastic Search (Letourneau) – This feature will be aided by additional virtual servers recently purchased. Will allow students to enroll on their phones.
BPA-Contractual Market-Based Education (CMBE) (Pfaff) – March 2017 KSU took a proposal for offering these types of courses to KBOR. Employers could come to K-State and ask us to offer a specific set of professional courses to their employees. These would be for credit, tuition could be different than regular tuition. ½ credit hours now possible, but not required. McCammet asked about competition with other schools and is this like badges. Yes we will be competing with other schools for this business. Badges are a separate topic, however it’s always possible a series of these types of courses could be linked to a badge in the future.
PUM 7 Install 12/27/2017 production date (Letourneau)
Curriculog (Pfaff) – Had celebration last week, hope everyone had a good time. In spring, will change meeting timeline to bi-weekly instead of weekly. Have had a request to improve descriptions and guideline wording, will be working to improve them.
KSIS Steering Committee meeting 12/21/2017
Updates
Other